Sales Assistant Resume Newton, Massachusetts - Hire IT People

Education:

Bachelorof Science, Communications

Computer Skills: Microsoft Word, Excel, PowerPoint, Access, Adobe Acrobat, Adobe InDesign, WebEx, PeopleSoft, Brass Ring Enterprise, Reflections System 8, MicroJ, CIA Candidate Tracking System, Staff Suite, Deltek Vision, AIA Contract Software Work Experience:

April 2010 - November 2010
Confidential
Senior Administrative Assistant, Brokerage

Generate, submit and track Gelco expense reports
Maintain leasing document logs
Provide reception coverage as needed
Coordinate internal and external meetings
Maintain meeting calendars
Generate, edit and distribute leasing contracts
Generate client billing and invoices
Prepare correspondence
Monitor email and voicemail for senior brokers
Maintain client files
Interface with clients, tenants and vendors
Coordinate catering needs
Assist marketing department with proposals and brochures
Distribute mail

September 2007 - April 2010
Confidential
Assistant to Company President, Senior Principals, and Project Teams

Coordinate client billing process for Mandarin Oriental Hotel and Residences project and various other projects
Generate billing letters
Maintain project databases, including RFI and submittal logs
Create and edit AIA contracts
Track contractor and vendor bids
Prepare Design and Inspectional Affidavits
Prepare work plans for state funded projects
Calendar management for the President and two Senior Principals
Organize on and off site meetings for individuals, project teams and clients
Maintain and submit expense reports
Coordinate with permitting organizations
Prepare international and domestic travel arrangements and itineraries
Attend site meetings to lend administrative support to onsite employees and project team members from other organizations
Assist with internal and external event planning, including preparing thank you letters for attendees
Generate proposals for prospective clients
Prepare field reports for Mandarin Oriental Residence and Retail clients
Assist architects in creating and cataloguing images of projects and sample materials
Interface with vendors
Proofread and revise all documents going to external individuals, clients or organizations
Coordinate catering for internal and client meetings
Assist Human Resources with interview scheduling and candidate references when needed

March 2007 - July 2007 (Temporary Assignment)
Confidential
Sales Assistant / Receptionist

Responsible for all incoming phone calls
Process weekly payroll for both Ultimate Staffing and Ledgent staffing associates
Run all Crystal Reports to verify payroll and billing accuracy
Greet all visitors and guide them through the interview process
Responsible for compliance for all Ultimate Staffing and Ledgent staffing associates
Conduct reference checks
Gather sales leads from references provided by staffing associates

May 2006 - March 2007
Confidential
Sales Assistant, OfficeTeam

Supported five recruiters with very high candidate and job order volume
Handled all paperwork for placing candidates at major account companies
Submitted all background checks
Responsible for compliance of all candidate paperwork, including I9 forms
Entered all candidate file information into system
Completed payroll and client billing adjustments
Completed daily marketing letters sent to client and potential client companies
Conducted daily audit of active job orders and candidate files
Provided exceptional customer service to both candidates and clients
Coordinated with other divisions and branch offices to ensure candidate compliance
Covered switchboard and reception when necessary
Responsible for timesheet submission for candidates
Coordinated interview process for candidates, including evaluations and registration
Prepared materials for client visits

December 2005-May 2006
Confidential
Staffing Coordinator

Supported two recruiters with high candidate and requisition volume
Scheduled interviews for a variety of groups within Bose
Supported the needs of both internal and external candidates
Conducted background and reference checks
Prepared offer packages
Prepared status and salary change forms
Prepared new hires for orientation
Coordinated orientation schedules
Informed hiring managers of new hire procedures
Attended college career fairs
Coordinated travel arrangements
Coordinated interviews for candidates in other Bose locations
Processed weekly payroll for eight cost centers
Processed invoices for multiple cost centers
Used Avaya phone system for internal staffing hotline

References provided upon request

We provide IT Staff Augmentation Services!

Sales Assistant Resume

Newton, MassachusettS

We'd love your feedback!

Resume Categories

Client Services

Job Seekers

Visa Sponsorship