PROFILE

Accomplished self-motivated professional with diverse experience in multiple industries Creative problem solver Skilled in the support of various functional areas, including sales and international marketing, finance and human resources Expert in managing calendars using both MS Outlook and Lotus Notes, arranging both domestic and international travel, expense and budget management and event planning Foreign language capabilities include fluency in Hungarian and Spanish, and basic familiarity with French and Italian Outstanding organizational, planning and cross-cultural communica tions skills Challenge driven team player, who is creative and able to work independently.

PROFESSIONAL EMPLOYMENT

Confidential

Administrative Coordinator

• Managed and Supported 3 Directors in the marketing organization in general administrative tasks.
• Managed their calendars.
• Supported and was back up to senior executive assistant, as needed.
• Scheduled meetings/teleconferences and Video Conferences. Ensured projectors and meeting equipment were ready for every meeting. Coordinated lunch meetings or external events.
• Monitored email for requests regarding meeting updates, cancellations meeting materials.
• Processed information for reports, as needed utilizing formulas, filters and pivot tables to record track information.
• Processed Invoices for group's vendors contractors utilizing VZW systems.
• Assisted with special projects events.

Confidential

Senior Administrator

• Supported four Brand directors and Global Brand Leader.
• Responsible for managing department budget and project management utilizing ARIBA. Responsible in retrieving 12,800 credit for company.
• Heavy international travel arrangements and expenses reporting.
• Provided pro-active administrative support performing diverse/complex duties.
• Successfully handled on-boarding activities for employees and contractors.
• Organized and set up meetings involving international teleconferencing.

Confidential

Regional Talent Coordinator

• Supported the recruiting function by performing administrative/support tasks, research, and reporting activities and project assignments for Recruiters and Director Recruiting.
• Heavily involved throughout the high-volume recruiting process from the front-end e.g. job requisition/job posting/job description/ERP/pre-screen telephone interviews to the back-end e.g. offer letter preparation/H1B visa/on-boarding , background and drug test/on-boarding with various key stakeholders business line managers/supervisors, applicants, business partners and recruiting team for the Americas.
• Prepared give away packages for new hires and visitors.

Confidential

Executive Administrative Assistant

• Direct report to partners, Directors Sr. Managers and Managers.
• Coordinated and scheduled meetings, agendas, teleconferences, hoteling and maintains calendars.
• Reconciliation of time and expense reports using SAP. Verification of consultation logs against timesheets.
• Booked all travel, hotel and car service using Voyager.
• Support function-wide initiatives and special projects as needed.
• Prepared slide presentations and coordinated projects with Reproduction.

Confidential

Sr. Administrative Assistant

• Long term contract assignment at major utility. Provided administrative support to Director of Corporate Responsibility.
• Heavy calendar management, meeting organization, routing telephone inquiries. Liaison with non-profit organizations.
• Involved in organizing and tracking major executive events. Managed logistics scheduling conference rooms and materials. In charge of catering for meetings.
• Conducted Internet searches as required.
• Made travel arrangements and conference attendance reservations. Monitored and controlled expenses related to departmental supplies.
• Processed contribution requests downloaded via Gifts program. Prepared correspondence as required.
• Heavy customer service as related to telephone inquiries and routing them to appropriate area.

Confidential

Executive Assistant to Director

• Provided administrative support to Director Billing, Enrollment Accounts Payable overseeing departmental activities to ensure company policies were in compliance with high standards.
• Compiled monthly activities for reports to corporate and senior management.
• Coordinated and scheduled calendars/appointments internally and externally, answered extensive telephones.
• Arranged travel schedules, meetings and transportation arrangements.
• Screened member inquiries and memos for referral to appropriate area or organizes such material for the Director to expedite resolution.
• Prepared minutes to Staff Meetings for distribution. Prepared Power Point Presentations for all directors meetings.
• Maintained organizational chart and other confidential personnel information.
• Organized, planned and prepared quarterly departmental meetings.
• Oversaw departmental HIPAA compliance activities.

Confidential

Executive Administrator

• Several Executive Administrative support positions entailing general administrative duties including managing calendars, preparing teleconferences, staff meetings, routing telephone inquiries.
• Prepared presentations and other documents for meetings.
• Purchased supplies, maintained highly confidential files, tracked department A/P activities.
• Supported high profile Corporate retained attorneys in daily operations including projects and special assignments.
• Maintained attorneys' calendars/appointments coordinated travel schedules, meetings and transportation arrangements.
• Maintained filing system including highly confidential materials.

Confidential

Executive Secretary Administrator

• Reported to Director of Operations oversaw departmental activities to ensure company policies were in compliance with high standards. Compiled monthly activities for reports to corporate and senior management. Gathered monthly financial data utilized in corporate reporting.
• Correlated and verified travel and expense reports coordinated travel arrangements, organized depart men tal meeting and maintained staff meeting minutes.
• Entrusted with the maintenance of highly confidential records. Obtained and completed information from senior managers required for HR actions.
• Tracked territorial inventory to include cellular phones and notebook PCs.
• Prepared and submitted EPSR for personnel transactions.
• Prepared territorial managers training meeting at offsite locations.

Confidential

Marketing Coordinator/Executive Administrator

• - Contract project employee involved in marketing functions including trademark searching, tracking negotiations and renewals.
• - Managed sales database updates and coordinated with international Asian sales office.
• - Respond to incoming customer inquiries and process complaints.
• - Aided in coordinating new product launch for major automobile manufacturer.
• - Supported human resources functions for a manufac turer with over 600 employees.
• - Recruited and hired company personnel: screened individuals and verify re cords to ensure compli ance with state/federal laws and regulations.
• - Conducted employee benefit orientations including 401k administration.
• - Utilized bi-lingual skills to communicate extensively with employees.