Key Skills and Knowledge

• Grant Management
• Purchasing
• Contract Management
• Accounts Payable/Receivable
• Financial Reporting
• Social Services Management
• Master Data Management

Databases

• Ariba
• Government System of Accounting Reporting
• PASS
• ACCPAC Plus
• Metafile
• Display Write 36
• ADP Payroll System
• Task Order Tracking System TOTS
• Bridge Extension Tracking Sys BETS
• Oracle
• Web Intelligence
• Deltek Costpoint

Hardware

• Decmate II
• IBM Personal AT XT
• Kaypro II
• Macintosh SE/30

Operating Systems

Microsoft Office Word, Excel, PowerPoint Publisher

Security Clearance

SCI with Full Scope Polygraph inactive

Current Security Clearance

Top Secret active

Skills Summary

Strong background in Accounting, Administration, Business Operations, Human Resources and Grant Management. Over 20 years of progressive experience in customer service, budget finance and contract management. Dynamic track records as a result detail oriented, leadership and teamwork with outstanding communication, planning, and organizational skills. Ability to work in a fast-paced, fluctuating environment and adapt quickly to information technology. Interacts and deals effectively with all levels of management.

Experience

Confidential

Data Analyst

• Providing Enterprise Vocabulary team support and interface with SAF/US M to develop required data vocabulary deliverables in accordance with SAF/US M standards.
• Supporting monthly Community of Interest COI coordination panels.
• Interpreting data analyze results using statistical techniques and provide ongoing reports.
• Assisting in data discovery, profiling, analyzing, cataloguing, standardizing and normalizing activities in preparation for data cleansing and/or migration efforts for NexGen IT.
• Supporting the overall NexGen IT IMS and identify risks associated with respective work plans and work plans integrated with the data team.
• Developing business rules associated with business processes
• Developing and implementing data collection systems and other strategies that optimize statistical efficiency and data quality
• Acquiring data from primary or secondary data sources and maintain databases/data systems.
• Working closely with management to prioritize business and information needs.
• Writing functional data element requirements associated with use cases.

Confidential

Business Analyst II/Logistics Manager

• Maintained Bridge Extension Tracking System BETS with updated information from Business Operation Managers on proposed prices and status detail.
• Maintained and updated a Master Schedule for Cost Analysis with the most recent task orders from Business Operations Managers and Program Managers on TSA Projects.
• Generated a weekly Expenditure Report from the Bridge Extension Tracking System BETS to verify data with internal/external resources.
• Assisted in strategic development projects to get all DD250 signed to increase revenue. Assisted and monitored all pricing for task orders awarded.
• Tracked and analyzed all Requisitions for Purchase Order approvals by Procurement department.
• Evaluated all requisitions and purchase orders daily for an analysis report.
• Distributed incoming invoices to DHS Transportation Security Administration for payment processing.
• Analyzed logistical problems and develop effective solutions for clients.
• Analyzed data and monitor task orders tracking timelines for improvements in deliverables.

Confidential

Accounts Payable Technician

• Maintained uniform methods of standards for day-to-day activities, which includes the entry of accounts payable invoices into an Invoice Tracking System ITS , Procurement Automated Support System PASS and the System of Accounting and Reporting SOAR financial systems.
• Reviewed submitted vendor invoices for mathematical and accounting data accuracy verified invoices against established purchase orders, PASS receipts and/or Certification of Services Forms and ensured invoice payments are in compliance with the Quick Payment Act.
• Maintained accurate accountability of departmental financial resources in compliance with policies and regulations and there overall efficiency of the financial operations.
• Processed all travel, training and reimbursements vouchers and ensured that payments had appropriate accounting codes, approvals, commitments and obligations.
• Audited and verified purchase orders analyze, research, and resolve billing, service, pricing and equipment inquiries.
• Maintained working relationships with managers, peers and other key personnel to ensure the resolution of problems directs the establishment of accounting, general subsidiary record with respect to broad knowledge of accounting principles and procedures.

Confidential

Program Assistant

• Assisted Supervisory Chief Financial Officer in various financial planning projects and programs.
• Served as liaison between the Supervisory Chief Financial Officer, Budget Analyst and Financial Analysts on issues associated to the Finance Division.
• Processed and tracked all financial documents related to vendors and contractors invoice payments.
• Assisted in developing communication mechanisms between agency staff, vendors, contractors and other agencies throughout the Department of Health.
• Organized meetings and appointments for Supervisory Chief Financial Officer.
• Maintained financial access database for all service areas related to Ryan White Title I II grants.
• Assist Budget Officer and Grant Monitors with categorical budgets for all vendor grants.
• Tracked financial documents for review and approval by Financial Analysts and Supervisory Chief Financial Officer.
• Created and maintained all financial files, book binders, grant awards and agency staff travel documents for the Finance Division.
• Assisted in the budgetary planning of the Schedule A for the Surveillance Unit.
• Maintained monthly expenditures for Surveillance Federal Grant awarded by Center for Disease Center.

Confidential

Executive/Social Service Assistant/Office of the General Counsel

• Performed special research assignments independently and on behalf of the General Counsel Administrator and Program Manager.
• Assisted with Office of the General Counsel tasks and projects, including legislative reform and policy development.
• Supervised Office of the General Counsel support staff in the coordination of special events and meetings.
• Reviewed legal and policy matters referred to the General Counsel for signature.
• Served as liaison between the General Counsel, Program Manager and government/private officials on issues relevant to the Agency.
• Prepared and distributed information in advance of meetings to participants internal and external to the Agency on behalf of the General Counsel and the General Receiver.

Executive Assistant/Fiscal Operations Administration

• Assisted the Administrator in various phases of planning, development, and evaluation of programs under the Fiscal Operations Administration.
• Edited, composed, and prepared correspondence, proposals, memoranda, and other reports for the Administrator.
• Planned, maintained, and coordinated the schedule of the Administrator as well as special events, travel arrangements, other meetings and related forums.
• Assisted in research on policies and practices affecting CFSA and disseminated information to appropriate fiscal operations administration staff.
• Interfaced with program managers and other agency staff to clarify the Administrator's directives and to make inquires on behalf of the Administrator.
• Served as liaison for the Financial Manager's Office, Budget and the Payroll Office.
• Identified and proposed priorities/action plan for day-to-day operational management of administrative responsibilities. Researched and collected data on behalf of the Administrator.

Financial Accounting Assistant

• Maintained and processed Time Attendance for agency. Inputted and downloaded information into ADP Payroll System. Disbursed payroll checks to the appropriate departments.
• Reconciled accounts payable for vendors and contractors.
• Disbursed and replenished petty cash to various Administrations.
• Prepared monthly Corporation Counsel and Replenishment Expenditure reports.
• Assisted auditors on annual and semi-annual audits.