Summary of Qualifications

• 12 years experience of extensive administrative and communication skills working in professional office environments. 
• Experienced in exceptional team building and lateral thinking with strong business acumen. 
• Capable of mastering new concepts and ideas with the ability to prioritize and execute large volumes of work. 
• Proven track record of handling sensitive and confidential information with the highest level of discretion. 
• 7 years experience managing corporate travel, including international. 
• Familiar with all Microsoft Office Programs (advanced in Excel, Access, Power Point, Word and Outlook), Kronos, Concur, JDE, AS400, Trackwise, Peoplesoft and proficient in internet research. 
• Skilled at building effective relationships with customers and staff at all levels.

Experience

Confidential, Town & Country, MOMarch 2012-present 
Executive Administrative Assistant

• Providing administrative assistance to the President of Clean Coal Solutions Services as well as 8 managers.
• Coordination of external/ internal memos.
• Set up of American Express corporate cards for the company managers.
• Prepare Travel Requests and process Expense Reports for all Managers and the President.
• Prepares and distributes Managers Weekly report.
• Analyzes unit operating practices and recommends revisions to improve established procedures.
• Coordination of the department calendar, office supplies, promotional items and department activities.
• Organizing complex meetings (ie, board meetings, offsite executive meetings, etc) onsite/offsite as well as conference calls through Outlook for executives which includes but not limited to sending the meeting request, conference room setup, handouts, meals, displays and lodging.
• Assisting the Operations Manager with duties including imputing daily chemical readings from the Site Facility Managers. Generating reports and statistics for the Operations department and President.
• Assisting the Safety Manager with duties including establishing and maintaining a SOP system and updating the Safety drive with pertinent weekly updates as given from the Safety Manager.
• Assisting the Human Resources Manager with duties including interview set ups, new hire benefits coordination and orientation, physical and drug screen coordination, payroll through IPS, providing new policies and procedures information to the company via email, etc.

Confidential, St. Louis, MOMay 2009-March 2011 
Supply Chain Specialist

• Lead and Focal for the Tanker program for Boeing Defense System (BDS).
• Purchase order (PO) and line item management for the Tanker and DLA (government) programs.
• Managed grief items and part deficiencies directly with warehouse management, asset managers and procurement agents.
• Enter data, extract data and perform updates of databases for procurement agents, management and other customers to ensure data integrity and timeliness.
• Followed purchase requisitions (PR) and contract dates (CFOB) regarding purchase order (PO) status via weekly program meetings, emails and conference calls.
• Provided updated status to the customer (Japan and Italy).
• Collect, organize, edit and provide data from various computer systems and databases to procurement agents and management in order to effectively evaluate processes and performance within the procurement cycle.
• Schedule and organize meetings, record and distribute meeting minutes and agendas, process and file forms and documentation and perform other administrative tasks to assist in the efficiency of procurement operations.
• Communicate with procurement agents and internal customers to assist in the identification and resolution of issues associated with the procurement cycle such as quotes, billing, contracts and other documentation discrepancies, to ensure contractual compliance.
• Gather documentation (e.g., drawings, specifications, statements of work) from various data sources and assists in the distribution to suppliers, in order to define contractual requirements.

Confidential, Maryland Heights, MOJune 2007- February 2009 
Executive Administrative Assistant

• Assist with Confidentiality Agreements, Term sheets, and License Agreements, etc. for the VP of Business Development.
• Coordination of external/ internal memos, Travel Requests, etc. for CEO review and approval.
• Handle vacation, sick time, etc. within the Kronos system for the entire department.
• Prepare Travel Requests (domestic/ international) and process Expense Reports for Medical Information, VP of Business Development and the Project Management departments through Concur system.
• Handled paperwork for H1B visa’s for new and existing employees as well as letters of invitation and work with the foreign and US embassies for clearance.
• Assist the Pharmacovigilance department with varied projects that deal with Adverse Drug Events as well as assisted with getting information needed for FDA review.
• Assisted the VP of Business Development with the acquisition of Nesher Solutions, a new subsidiary of KV Pharmaceuticals located in Yavne, Israel.
• Prepare job requisitions for open positions for the Medical Information and Project Management departments within Virtual Edge system for the Staffing department.
• Organize complex meetings onsite/offsite as well as conference calls through Outlook for executives which includes but not limited to sending the meeting request, conference room setup, handouts, meals, displays and lodging.
• Performs a variety of routine administrative tasks such as calendar coordination, department activities, ordering office supplies for the Medical Information and Project Management departments, facilities etc.
• Generate reports, statistics, timelines, tables, graphs, correspondence and presentations for Business Development.
• Administers projects, programs, and/or processes applicable to enhance workflow of the unit.
• Analyzes unit operating practices and recommend revisions to improve established procedures.
• May serve as an administrative liaison between Business Development, Business Technology, Human Resources and the Legal department as well as within and outside the company.
• Effectively interface with high-level external/internal contacts, requiring discretion and initiative.
• Requires the ability to maintain confidentiality and a mature approach to sensitive items.

Confidential, Earth City, MO October 2005-June 2007 
Executive Administrative Assistant

• Assisted 3 Directors and 47 Engineers for Corporate Engineering’s department at Covidien formerly known as Tyco Healthcare/ Mallinckrodt.
• Organize complex meetings onsite/offsite as well as conference calls (i.e. department Quarterly Review Meetings)
• Operate with little or no supervision and exercise a wide variety of independent judgment and discretion.
• Generate reports, statistics, timelines, tables, graphs, correspondence and presentations for Corporate Engineering.
• Served as an administrative liaison between Human Resources and Legal department.
• Handled all domestic and international business travel.
• Handled paperwork for H1B visa’s for new and existing employees as well as letters of invitation and work with the foreign and US embassies for clearance.
• Handle vacation, sick time, etc. for the department.
• Effectively interface with high-level external/internal contacts, requiring discretion and initiative.
• Handled all new hire orientation, cellular equipment and set up, and paperwork, etc.
• Maintained and coordinated department calendar, activities, and office supplies.
• Administers projects, programs, and/or processes applicable to enhance workflow of the unit.

Confidential, St. Louis, MO January 2004- September 2005 
Medical Assistant- Orthopedic Surgery Department

• Scheduled and coordinated surgeries with the operating room, physician and patient.
• Scheduled and coordinated post operative and pre-operative appointments and procedures.
• Handled post operative suture removal, prescription refills, cortisone injections and physical therapy set up.
• Set up and assisted physician and residents during clinic hours.
• Assisted Spinal, Hip & Knee, and Arm & Shoulder Services for the Orthopedic department.

Education

Confidential University 
Bachelors in Business Administration 
Related courses of study: 
Public Relations, Marketing and Management, Public Speaking