Administrative Assistant resume Alexandria usa - Hire IT People

Summary of Qualifications:

Active Secret Clearance
Over 7 years of administrative and analytical work experience
Formal education and training in the fields of Graphic Design and Photography
Exceptional computer skills including Microsoft Office and Adobe Creative Suite, Mac & PC

Professional Experience:
Administrative Assistant/Receptionist, Confidential 11/2011 06/2012

Supported the Finance department by posting invoices for payment into Great Plains accounting
system, making calls for collections and maintaining records of payments and past due balances.
Performed general office support duties including customer support, filing, and ordering supplies.
Developed and edited graphics in Photoshop for use on company web pages.

Executive Assistant (Contractor), Confidential, 01/2011 09/2011

Directly assisted Senior Executive Staff. Manages complex schedules and travel arrangements.
Prepared executive correspondence and templates in accordance with strict regulations.
Screened incoming calls and e-mails for forwarding to the appropriate division.

Program Analyst , Confidential
02/2009 01/2011 Alexandria, VA

Directly supported the Chief of the Army Freedom of Information and Privacy Act Office with the
implementation of numerous program requirements mandated by U.S. Codes and DoD policies.
Trained office staff on various applications, including Word, SharePoint, PowerPoint, and Excel.
Received award for excellence in planning the 2009 Army-wide FOIA and Privacy conference.
Compiled and organized program data into professional briefing materials for Senior Executives.
Compiled data and converted it into professional displays of charts, graphs and brochures.
Collected Army-wide statistical data and prepared quarterly reports in authorized templates.
Developed complex reports necessary in order to oversee FOIA operations at Army activities and to
respond and notify the leadership of high-visibility cases, ensuring Public Affairs notification.
Processed breach reports and FOIA requests in accordance with legal guidelines.

Account Administrator,Confidential,
08/2008 01/2009 Landover, MD

Met with clients to photograph spaces, gather design ideas and determine their needs.
Provided cost estimates for work being performed by the Company, prepared price quote sheets, and
developed contracts that accurately reflected the roles and responsibilities of all parties.

Graphic Designer , Confidential,
08/2007 12/2007 Orlando, FL

Designed a variety of advertisements and layouts for school newsletter publications through the use of
Adobe Creative Suite software (InDesign, Illustrator, and Photoshop CS3), ensuring that sufficient
approval was received prior to publication.

HR/Recruiting Assistant , Confidential
01/2007-06/2007 Orlando, FL

Managed monthly open houses for prospective employees by designing ads and fliers for distribution;
coordinating ad space; acquiring decorations and refreshments and setting up the space.
Reviewed resumes and conducted phone interviews to determine eligibility and schedule interviews.
Tracked and maintained applicant status and posted openings within the Monster tracking system.
Performed human resources duties including new hire and termination paperwork, benefit claims, open
enrollment, insurance verification, and management of employee data and records.
Maintained sensitive files and records including SSN numbers and EEO survey data.
Prepared special reports as requested including sales tracking information and employee efficiency.
Provided executive assistance to the Vice President of Human Resources and Recruiting Manager

Program Assistant (Contractor) , Confidential,
05/2004-08/2006 Washington, DC

Performed financial duties involving tracking of contract balances, monitoring costs and expenditures
against the budget, and processing all incoming vouchers and task orders.
Maintained the accuracy of grant application files and contract information.
Directly supported the Commissioner with document production, revision and editing; maintaining files,
taking meeting minutes, data entry, travel arrangements and special projects as needed.
Performed Human Resources duties by analyzing resumes, checking references, scheduling interviews,
developing SOW’s and Job Vacancy Announcements, and monitoring contractor payroll.

Education:

Computer Skills:

Typing 65+ wpm
Social Media Expertise including Facebook, Twitter, LinkedIn and other networking outlets
Microsoft Office programs including Word, Excel, Power Point, Outlook, Publisher and SharePoint
Adobe Creative Suite 5 Software including Photoshop, Illustrator, InDesign and Dreamweaver
Working knowledge of Corel Draw, PaintShop Pro and Quark Xpress
Basic HTML and Web Editing Skills, including Wordpress template design