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Human Resource Executive Assistant Resume Profile

Stratham, NH

Summary

Dynamic Human Resources Professional with a proven record of top performance in recruitment and selection, employee relations,performance management, team building, training and development, and discipline to handleconfidential information with discretion. With a commitment to exceeding performance expectations, my leadership, contributions, communication skills, andexperience have been recognized throughout my career.

Skills

  • Organizational Management
  • Calendar Management
  • Microsoft Office
  • Detail Oriented
  • Database Management
  • Written and Verbal Communication Skills
  • Team Building
  • Training and Supervision
  • Multitask and Prioritization
  • Time Management
  • Adhere to strict confidentiality
  • Work with minimum supervision

Professional Experience

Confidential Distance Education Testing Center Test Proctor

  • Prepare DE Testing Center for Testing
  • Utilize Datatel Colleague tool to track enrolled students against current course roster
  • Ensure students comply with exam testing requirements
  • Maintain testing records and submit completed exams to specific instructor
  • Perform nightly audits

Confidential

Human Resource Executive Assistant

  • Create a variety of documents using various software packages including, but not limited to, Microsoft Power Point, Excel and Word
  • Maintain executive's calendar by coordinating meetings and appointments with internal and external personnel. Prioritize and annotate mail, highlighting and attaching relevant information
  • Coordinate meetings and conferences with HR Department or other high level executives including travel arrangements
  • Prepare and submit expense reports as well as reconcile department charges. Ensurereported expenses conform to policy and follow up where questionable expenses exist
  • Coordinate with all level ofmanagement and outside personnel to obtain, assemble, format, and disseminate information necessary for standard and special requests

Human Resource Talent Acquisition Coordinator

Confidential

  • Provide support to the PS and Corporate Division Recruitment Teams by scheduling candidate's interviews, travel logistics and ongoing communicationbetween the candidate and the hiring manager, HRBP and interview team
  • Submit expense reports through Concur as well as Process invoices through Baseware
  • Update TA Job files in Sharepoint and log each candidate into the TA tracking system in Excel

Executive Assistant

Confidential

  • Schedule itineraries and meeting invitations in Lotus Notes
  • Coordinate travel and submit expense reports in Concur
  • Type and organize written correspondence
  • Coordinate activities between Managers and direct reports
  • Manage verbal communication: phone, direct person to person

Confidential

Executive Assistant

  • Process confidential HR paperwork such as FMLA
  • Create a tracking system for vacation and sick leave
  • Assist with the bi-annual and annual employee evaluation forms
  • Coordinate employee meetings and events, organize all logisticsincluding siteselection, confirm facility arrangements, manage catering services, facilitate participant coordination, and preparecollateralas well as updated PowerPoint presentations
  • Establish a tracking system via Excel to consolidate and improve existing reporting process
  • Institute a travel request system to plan travel and provide an expense follow up process to help departments centralize their arrangements and accurately gauge their expenses
  • Develop file management system and organized materials to create and maintain project files
  • Consolidate deliverable status from managers for institute reporting via periodic dashboards
  • Manage calendars which consisted of scheduling meetings, appointments and travel

Office Manager

  • Assist the CEO and Sr. Vice President in the development and implementation of policies within the office
  • Plan, develop and facilitate changes in procedures, forms and practices, work flows, and personnel assignments
  • Advise employees when unusual work situations arise or when new procedures are instituted
  • Prepare manuals and other materials describing procedures and standards
  • Maintain office supplies

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