Skills

Expert Calendar Management
Organization
Detail Oriented
Very Quick Learner
Dependable
Ethical/Discreet
Flexible
Resourceful
Analytical/Problem Solving

Meeting Coordination
Payroll
Expense Reports
Conference Call Scheduling
Travel/Booking & Itineraries
Time Management
Managing & Ordering Supplies
Networking
Human Resources

Qualifications Overview

Stellar Sr. Executive Administrative Assistant with 10+ years of successful track record in the areas of administrative management, creative sales techniques, customer relations, and innovative marketing. I am in search of a position just like this one that will utilize my marketing, administrative, and management skills and experience.

Professional Experience

Confidential, 12/2006 - 4/2011
Sr. Executive Administrative Assistant / Report to: CEO Lake Forest - CA

• Proactively support the CEO and independently handle all office duties/priorities
• Handle confidential data and matters in a discreet and professional manner
• Maintain and coordinate calendars, schedule appointments, meetings, dinners and lunches, arrange travel schedules, travel itineraries, reconcile T & L expenses
• Communicate with customers, business associates and act as buffer, including screening, prioritizing and directing inquiries to appropriate resources in cases where personal contact with executives is not necessary or appropriate
• Schedule, plan, and organize all logistical details for in-house and off-site meetings
• Maintain / update various documents and document repositories
• Manage / or support special projects, as needed
• Provide back up support to other administrative staff, as needed
• Administer inbound and outbound correspondence between clients, bands, and related entities
• Create proposals and product quotes including set-up, graphics presentation and layout consistent with company branding and marketing mix
• Assist in the creation and up-keep of the company's social network sites and websites
• Assist in companies overall building of a client base, networking, and developing of teams selling skills and techniques
• Provide marketing direction in the creation of brochures, flyers, posters, etc to ensure the correct message/s and right image/s were conveyed to the target audience
• Develop and maintained sales department lead generation; resulting in incremental new sales generation and repeat customers
• Processed Payroll, Paychecks/ADP, Accounts Receivable, Accounts Payable

Confidential, 7/2006 - 12/2006
Confidential, Torrance - CA
Advertising Assistant / Report to: National Advertising VP

• Worked with all aspects of online media, including but not limited to: production and placement of internal and external web banners, evaluation of search engine marketing terms, and consumer demographic analysis
• Worked directly with many internal and external team members as well as multiple vendors in campaign planning and budgeting for promotional campaigns, including the creation and follow through on all national level projects such as: TV Commercials, Print ads, Ad Mats, Radio scripts, and other materials
• Prepared monthly competitive analysis reports from online OEM online banner advertising
• Managed Honda Powersports' online media, including banners, search engine marketing, other elements of continuous and simultaneous campaigns on a variety of different levels and a variety of media outlets
• Managed all content updates to the Red Rider Race website including but not limited to; providing the agency with direction, reviewing images, captions, articles, layout etc I also posted on a regular basis all race win articles and images, etc Also, including proofing, checking specifications as well as implementation on the other Honda websites, such as offroadhondacom and Honda's Powersports website
• Coordinated with the advertising team on many other miscellaneous tasks, such as the promotional items that were created for large scale events, dealer press kits, reviewing the full line brochure, and all model brochures, hang tags, etc

Confidential, 8/2005 - 3/2006
National Events Assistant / Report to: PR & National Events Manager Brea - CA

• Worked directly with all levels of internal and external entities to facilitate all logistics in play to successfully project product brand management
• Coordinated and executed extensive travel schedule Created and maintained ongoing Auto shows and events calendar for the auto show season
• Supervised all corporate level Auto Show's onsite setup throughout the United States
• Maintained in-depth reports on all Auto Shows, and Events for Suzuki Corporate Headquarters, including photographs of booth space, layout, cars, and properties
• Attended weekly marketing / advertising meetings and conference calls to assist in future movement, placement, and ideas for the Suzuki automotive brand Also, to discuss any existing or future advertising avenues, press releases, press events pertaining to auto shows
• Prepared materials and Show Max marketing narrators on Suzuki's core marketing message and products

Confidential, 8/2004 - 4/2005
Executive Administrative Assistant / Report to: CEO & Marketing Manager SJC - CA

• Obtained, analyzed, and negotiated contracts for marketing / advertising on a retail and business-to-business level
• Contracted Radio, TV and Print advertising mediums
• Event coordinator and point-of-contact for large sales and management training seminars
• Provided marketing direction to the Graphics Art Department in the creation of brochures, flyers, posters, packaging designs, to ensure the correct message/s and right image/s were conveyed to the target audience
• Responsible for marketing interaction with Internet Development / Web Master in the implementation of web site design, usability, and content presentation
• Researched Internet sites for target market banner and e-mail advertising placement opportunities
• Maintained File Maker Pro (FMP) database with correct customer contact information This data base served as the source system for ongoing customer communications and historical customer service contact retention
• Planned and co-coordinated logistics surrounding Joe Verde Group's presence at conventions
• Participated in Executive Management marketing and advertising strategy development and budgeting
• Developed and maintained sales department lead generation; resulting in incremental new sales generation

Confidential, 10/2003 - 6/2004
Executive Administrative Assistant / Legal Receptionist / Report to: Lawyers Santa Ana - CA

• Managed office work-flow and special projects in high profile and fast paced law firm
• Point of first contact to include news media, clients, and all levels of the firm
• Posted all case time accounting, administrative billing and related duties
• Handled all attorney-client privileged and confidential information, correspondence and case research according to the highest ethical standards

Executive Administrative Assistant / Report to: Corporate VP Yorba Linda - CA

• Worked with senior marketing and account executives developing targeted client promotional programs - i.e. Ralph's, Von's, General Mills and Farmer Johns
• Created proposals and product quotes including set-up, graphics presentation and layout consistent with company branding
• Provided direct Customer service sales support referencing product availability, shipment status and product delivery problem resolution - billing, Electronic Data Interchange
• Coordinated and followed up with assigned portfolio clients to ensure receipt of daily correspondence - promotional programs, pricing, and customer order initiation
• Awarded the "Association of Frozen Food" scholarship