SUMMARY:

• Innovative, hard - working and reliable skilled Records management & Administrative Support Professional known for precision, attention to detail and timeliness.
• Highly motivated and organized records management professional, with a passion for helping organizations to manage their information in a systematic and easily accessible way that meets regulatory compliance obligations and improves efficiency.
• Experienced in both traditional and digital records management. Perform well in high-pressure, fast-paced environments.
• Strong verbal and written communication skills. Team player who is able to relate to people at any level. Ability to grasp and adapt to new environment and new office procedures.

TECHNICAL SKILLS:

• Advance MS Office (Word
• Excel Outlook and PowerPoint) Electronic Patient Records System Windows (all) Pro-law Document Management system PACER HP Digital Sender Flow 8500fn1 Macintosh computers Internet research Pattsy and CPI Conflicts (Entry Level) Medical Manager Elite Time Entry System (GroupWise
• Microsoft Outlook
• Lotus 1
• 2
• 3 & Notes) SharePoint Metadata
• Quick base google apps
• Microsoft 365

PROFESSIONAL SUMMARY:

Confidential, Washington, DC

Verifier

• Maintain thorough knowledge of AMCAS and FAP policies and procedures.
• Perform in-depth evaluation of applicant information contained in application against various types of supporting documentation.
• Maintain production schedules under rigorous deadlines.
• Research and resolves inquiries relating to verification process.
• Contact applicants and college and university registrars regarding interpretation of applicant information and undergraduate and graduate grading and credit systems and transcript symbols and resolution of processing issues.
• Maintain database of college and university institution information ensuring that accurate information is present at all times for the verification process.
• Perform quality assurance on scanned documents according to established quality assurance standards.
• Assist supervisor in developing and maintaining unit instructions/manual.
• Participate in maintaining instructions manuals for AMCAS and FAP programs.
• Assist in monitoring and training temporary employees
• Perform other duties as assigned.

Records Management /Records Manager / Data Entry

• Coordinate projects for DOE Head Quarters and National Archive records Administration (NARA) relating to the appraisal of Federal records not covered by an approved records control schedule in order to determine their administrative, legal, fiscal, and technical, and historical value and assists with the evaluation, writing, and establishment of disposition schedules and instructions.
• Analyze records and research legislation to determine proper adjudication of records.
• Coordinate Record Management (RM) record control procedures and assist in the adjudication of unclassified, classified, litigation requests, and special information request (i.e., radiological data and data for national health studies).
• Responsible for Paper Backlog reduction via record inventory, identification of duplicates, record appraisal and retention schedule alignment, as well as transfer to FRC and NARA.
• Analyze disposal schedules for inadequacies and changes; provide updates to Senior Management.
• Implemented eDoc’s for electronic record management to ensure compliance with NARA standards, created naming conventions and taxonomy, set up file folders, determined access restrictions, and developed and delivered Electronic Record Management training.
• Developed data map and performed Share Drive migration to eDoc’s.
• Managed 15-20 DOE subgroups Record Management programs to ensure compliance with NARA, created file plans, ensured record scheduling and retention, performed records inventory, and reduced backlog.
• Performed SharePoint site administration for subgroups utilizing SharePoint for their document management, set access restrictions, naming conventions, built libraries, and performed metadata capture.
• Responsible for document categorization into Controlled, Classified, Record, and Non-Record and identified value according to subgroups.
• Monitor the execution of the approved operating budget to assure that funds are properly allocated and spent timely and efficiently.
• Exercises budget controls through review and approval of the obligation and expenditure of service funds. Services provided include; printing/reproduction, convenience copier, site forms, Multi-Media Library (MML), courier mail, and correspondence control. Manage the copier contract with respect to maintenance, trouble shooting, distribution, quantity of copiers.
• Provide subject matter expertise and advice on records management retention of administrative records related to Resource Conservation and Recovery Act (RCRA) and the Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA).

Records Management Specialist

• Coordinate all activities in the Records Management and Document Control Division for the Environmental Protection Agency; created file plan for subgroup, inventory and auditing of controlled documents with alignment to retention schedule, maintenance of electronic department directories, tracking and reporting.
• Expert and involved in cleaning data
• Develop and implement EPA document control Standard Operating Procedures and Policies.
• Organize, index, prepare and process information for Paper Record archival retention and retrieval.
• Implemented electronic record management processes and naming conventions.
• Categorized documents into Controlled, Record, and Non-Record classification.
• Catalog data and maintain basic databases, spreadsheets and/or log files.
• Perform quality assurance on entries already submitted for both hard copy and electronic documents.
• Proactively identify problems, discrepancies and process improvement opportunities as needed.
• Identify necessary actions to correct to any deficiencies or duplications before archiving via hardcopy (NARA) and/or an electronic document management system.
• Locate and retrieve information from various sources and provide that information to requestor in appropriate format.
• Convert electronic document formats into the appropriate format to enable permanent long-term storage and retrieval according to procedure.
• Assist in document management process training as needed.

Administrative Assistant / Data Entry

Responsibilities:

• Performed a variety of administrative and clerical duties.
• Established and maintained record filing system.
• Responsible for visitor access rights, travel arrangements (domestic/foreign); primary and /or alternate time and attendance recorder for office personnel.
• Prepared memos, letters, invoices, reports, financial statements and additional documents, by means of word processing, spreadsheet, database, and presentation of software such as Power Point;
• Performed data entry as needed; ensured quick response to routine inquiries; scheduled appointments and meetings for support staff.
• Attended meetings with the purpose of recording minutes; opened, arranged, and distributed incoming mail such as faxes and emails.
• Tracked office supply inventory and order additional supplies as needed.

Sr. Records Management Specialist

Responsibilities:

• Trained staff members on Records Management compliance.
• Responsible for record schedule alignment, disposition/or retirement of records.
• Performed Share Drive clean up and alignment to naming conventions and taxonomy.
• Managed record categorization for files into records, non - records, case files and / or reference materials.
• Performed Record Inventory and appraisal, identified duplicates and dispositioned accordingly, produced inventory reports, and prepared archive boxes and accordion files to be sent to National Archives and Records Administration.
• Created EPA records labels for staff; Creates spreadsheets for record keeping of files; Responsible for creating and submitting 135 and 51 00 forms to NARA.
• Completed destruction forms for records that can be destroyed according to the EPA records schedule.
• Created and maintained office management inventory for files such as FOIA Request, Site Specific Case, Guidance and Policy document files; Prepares daily, weekly, and monthly reports to track completed tasks.

Records Clerk / Data Entry / IP Records Specialist

Responsibilities:

• Assisted firm employees and clients with record storage and retrieval.
• Managed and monitored established records management control.
• Identified records with missing or incomplete data notifying appropriate staff and / or personnel.
• Assisted staff in determining whether files are records, non - records, case files and / or reference materials.
• Created and maintained office management inventory for files such as Guidance and Policy document files; Prepares daily, weekly, and monthly reports to track completed tasks..
• Maintained litigation hold list as required by the General Counsel’s Office
• Ensured that all records are properly maintained; Inputted Attorney Time.
• Managed and maintained firm library.
• Process and shipped packages via FedEx, UPS and USPS, etc.
• Provided reception relief as needed.

Administrative Assistant / Records Coordinator

Responsibilities:

• Prepare memos, letters, invoices, reports, financial statements and additional documents, by means of spreadsheet, database, and presentation of software such as Power Point; Perform data entry as needed.
• Schedule appointments and meetings for supported staff.
• Provided work direction and clarified firm procedures to staff.
• Conducted monthly staff meetings.
• Ensure quick response to routine inquiries.
• Assisted firm employees and clients with record storage and retrieval.
• Identified records with missing or incomplete data notifying appropriate staff and / or personnel.
• Assisted staff in determining whether files are records, non - records, case files and / or reference materials.

Administrative Assistant / Records Coordinator

Responsibilities:

• Performed a variety of administrative and clerical duties.
• Attended meetings with the purpose of recording minutes; opened, arranged, and distributed incoming mail such as faxes and emails.
• Assisted with telephonic conferences (set-up).
• Prepared memos, letters, invoices, reports, financial statements and additional documents, by means of word processing, spreadsheet, database, and presentation of software such as Power Point.
• Exercise control over the client calendar, with complete authority for commitment of time for appointments and speaking engagements.
• Opened and created new files into the database.
• Maintained all pleadings files and correspondence files in chronological order.
• Performed data entry as needed; ensured quick response to routine inquiries; scheduled appointments and meetings for support staff.
• Picked up and distributed mail, and / or prepared packages for shipping.
• Made bank deposits; Served as messenger/courier when needed.