TECHNICAL SKILLS

• Microsoft Word
• Excel
• PowerPoint for Office ’10/XP
• Microsoft FrontPage 98
• MAC
• Microsoft Access
• Microsoft Outlook for Office ‘00
• Lotus Notes
• Ariba Buyer
• Interaction 3.22
• Right fax 4.5
• PC Docs 3.7.2
• GroupWise 5.5
• QuickBooks Small Business
• Oracle 7 for Windows
• Rumba 2000 version 6.0
• Xtnd 2.6
• Extensity
• Main Frame
• SharePoint
• Sales force
• CIS (Clearing Information System)
• Concur
• Amtel Keyboard

PROFESSIONAL EXPERIENCE

Executive Assistant to Vice President of Mergers & Acquisitions

• Effectively prioritize task for departments that consist of VPs, Executive Directors, Managers and staff
• Manage heavy calendar for VPs while prioritizing meeting request to include catering, audio visual & technical support
• Assemble and formulate expense reports using Oracle: codes and processes invoices for payment
• Maintains and track department headcount and expense budget
• Coordinate heavy complex travel logistics to include accurate detail itinerary
• Liaise with internal depts. for backup support, office moves, new hires, security, meeting prep and technology request
• Prepare reports and proofread docs for errors while maintaining complex and confidential information
• Construct board meeting materials and PowerPoint decks for meetings with Senior Team leadership
• Coordinate off - site meetings and assist with other special Ad hoc projects

Executive Assistant to President and Chief Operating Officer Animation

• Provided advanced confidential clerical front office support to COO & Senior Executive Assistant as first point of contact
• Assisted with calendar management to include video conference calls, meetings with Executive Committee, board members
• Optimized visual aesthetic of President office remained consistent with the brand image
• Received and directed heavy volume of calls for executive office to include delivering accurate messages
• Managed and read incoming/outgoing mail communication and prioritized distribution to appropriate departments
• Collaborated on Ad-hoc projects to ensure completion and follow-up on critical items prior to deadlines
• Maintained/created, updated department databases and organizational charts with accuracy and great attention to detail
• Created, filed and retrieved corporate documents, records and reports
• Amplified employee participation by conducting dept raffles for special events

Executive Assistant to Vice President

• Supported two Vice President’s and seven directors and a team of 26
• Managed and scheduled meetings to include audio/video conference, catering, bridge numbers, conf room reservations and copies of materials
• Created team organizational charts and personal contact information cards
• Coordinated and greeted clients, visitors and guest speakers and ensured proper access to the building facilities
• Processed and submitted expenses reports using concur
• Acted as liaison with staff members on Ad hoc projects such as offsite team building initiatives and workshops
• Organized and created outlook contacts and distribution list for teams use
• Distributed team mail and maintained/ordered office supplies inventory and technology requests as needed
• Effectively coordinated domestic travel to include air, hotel and car service
• Assisted with the on boarding of new hires i.e.; desk, phone, pc equipment, mobile phones
• Member of TMG Social Network

Executive Associate

• Supported Vice President and three directors and a team of 15
• Effectively managed heavy complex calendar invites across multiple time zones, drafted and prepared agendas & decks
• Reconciled and manage Time and Expense reports for Vice President and Directors using Concur
• Processed confidential payroll with accuracy for a team of 20
• Coordinated International and domestic travel plans to include itineraries and meeting logistics
• Handled office wide operations to include supplies via Ariba Buyer, mail distribution, org charts & ad hoc projects
• Managed Human Resource functions, i.e., interviews, new employee on boarding, salary, approvals, promotion

Executive Assistant

• Provided administrative support for Enterprise Risk Services group which consisted of Partners, Principals, and Directors
• Coordinated extensive travel arrangements, related to time zones and organized travel documentation
• Processed Time and Expense reports accurately using DTE application system
• Composed and produced memos, correspondences and spreadsheets for special projects
• Processed client invoices, request for payment and financial reports using the DPS system
• Assisted in the proofreading and editing of engagement letters for final review
• Reserved conference rooms and work space at various internal offices to include WebEx calls

Executive Administrative Assistant

• Assisted one Managing Director and three Associate Directors in the Confidential . with a staff of 20
• Responsible for coordination of domestic and international travel, calendar appts and conference room set-ups
• Received heavy volume of client calls with discretion to screen and take accurate messages
• Managed all Time and Expense reimbursement for Associate Director and Client Service Representatives
• Provided daily updates for unapproved shorts/audit request statement and confirms
• Generated multiple reports ie: Malta Fund, Stock and Blue Sheet reports at Client Service Representative request
• Draft and prepared agendas internal memos along with client letters for large mailings, transcribed meeting minutes

Administrative Assistant

• Handled high volume of walk in/calls customer service to potential client and sales agents
• Draft and composed large window display of newly listed property with accurate pricing and property detail information
• Used follow-up skills to track and confirm information of missing customer papers for home search process or offers
• Maintained mailing list of agent’s prospects and listings and assembled board packages for clients
• Assisted as IT liaison for office with any pc issues, provided backup support for office manager with daily operations

Administrative Assistant

• General Office Administration, controlled purchasing budget for all office related expenses
• Handled confidential client info, checked verification of wire transfers, maintained group filing system of 100 accounts
• Sent out payroll on a daily basis to clients and confirmed receipt of deliveries
• Made travel arrangements and generated expense reports, responsible for in house payroll of staff approval
• Assisted Human Resource Consultant team in preparation of PowerPoint presentations and correspondences

Administrative Assistant

• Handled all administrative duties for the Director of Information Services to include travel and expense reimbursement
• Streamlined and created software and licensing library for company wide users and purged and stored out of date docs
• Negotiated with vendors for price quote & rates on company wide equipment, and licenses to stay within quarterly budgets
• Routed over 200 incoming calls daily to company wide personnel, set up conference calls with multiple users
• Input new client matter numbers into computer system, created monthly telephone usage reports for attorneys billing