SUMMARY:

• Dynamic and resourceful Administrative Professional with 15+ years extensive experience in enhancing operational performance and management effectiveness by performing a wide array of tasks and duties related to ongoing client service functions, accounting, fund operations oversight , general office administrative support and information management.
• Adept at carrying out wide variety of accounting tasks responsibly and accurately with an in - depth knowledge of financial procedures, excellent accounting skills, and terrific financial management capabilities.
• Extensive knowledge of integrated accounting financial software and reporting systems used by management in business planning.
• Ability to perform well under pressure and meet tight time requirements while still turning in an accurate and effective performance. Excellent communication skills successfully utilized in preparing reports and documents and liaising with senior staff members and clients.
• Strong attention to detail, organizational, multitasking and time management skills.

TECHNICAL SKILLS:

• Adobe Acrobat DC
• Adobe Acrobat XI
• Word 13
• Excel13
• spreadsheets
• Outlook 13
• PowerPoint 13
• Publisher 13
• Amalgamated Bank Organization Banking
• PNC Business Organization Bank
• Bentall Kennedy Link Asset System

PROFESSIONAL EXPERIENCE:

Confidential, Bethesda, MD

Accounting Assistant 

Responsibilities:

• Creates, reviews and uploads investors account opening documents to archive (U: drive) with 99% accuracy rate which include clarification letters, IRS determination letters, participant agreements, statement of compensation, the OFAC, opening account memo, and amalgamated bank screen shot of confirmation of the new investors account.
• Facilitates the daily logging of all funding requests into excel file, sorts them by parent entity (MEPT, Mass REIT, REIT) and coordinates delivery to the Trust Officer for review and payment.
• Prepares journal entries for daily cash receipts, deposits, and incoming wires from Amalgamated Bank’s posted transactions reports, as well as monthly interest/dividend relating to all MEPT trust accounts into the MRI system.
• Maintains investor database including inputting and updating contacts, contributions, purchases, redemptions and withdrawals ensuring documents are current and coincide with the archive (U: drive).
• Creates, updates and sends out responses from the trustees on behalf of investors for all 3rd party auditor requests and DOL Form 5500 Schedule C (fee allocation) requests for both MEPT and Edgemoor. (Approximately 762 requests provided annually…346 MEPT Investors, 35 Edgemoor investors, 2 each annually).
• Creates and updates the audit folders on the archive (U: ) drive per participant audit or 5500 response. Coordinates organization and timely delivery of audit confirmation letters to attorneys and related staff.
• Keeps ongoing log and mail checks to be deposited to Amalgamated Bank for all MEPT trust accounts. Created a form to show the entity, GL number and description for each deposit which has made transactions flow faster.
• Maintains an ongoing log quarterly on completed site inspections; to identify if any inspection was missed at the end of the year. All site inspections are downloaded to the U: drive, along with the quarterly review log.
• Holds responsibility for establishing and maintaining fund tax files & A/P files and mailing of all fund tax returns including postage. Decreased time between invoicing and payment by 20%.
• Facilitates a complete and accurate ongoing log for the Fund Level Disbursements for MEPT and Edgemoor Cash. This detail using the J.P. Morgan data website ensures the amount compares to the MRI Check Register Detail on a monthly basis which has reduced man-hours by 8-12 hours monthly.

Confidential, Bethesda, MD

Executive Associate 

• Proactively maintained an internal archive system and web-based information portal for investor relations, client administration, and related information management, ensuring that client information was kept up-to-date in conformity with participant account management policies and procedures, and in compliance with all applicable laws and regulatory requirements.
• Initiated client information response and approval process while effectively directing documentation flow related to the dissemination of audit responses, pro-rata fee reporting and the servicing of other information requests received directly from clients or their third party consultants/auditors and other representatives on behalf of the Funds’ 390+ institutional investors.
• Provided administrative support related to fund operations oversight functions, including the maintenance of appropriate records and accounting files supporting daily operations and activities. This responsibility included working to coordinate documentation review and approvals from authorized officers for opening new bank accounts, coordinating REIT administration activities, archiving monthly bank statements, and sending out various communications to appropriate personnel within the enterprise.
• Assisted the Corporate Secretary and President in maintaining internal archive system for portfolio-wide asset information, investment decisions and approvals, closing binders, fund transaction and financing activities, archiving of meeting minutes and board resolutions/approvals, and the quarterly board and committee meeting materials production process.
• Actively maintained all assigned control activity logs supporting client account administration and information management, quarterly site inspection reports, and monthly fund level disbursement monitoring activity and review in conformity with Company policy and protocol.
• Managed all outgoing regular mailings, FedEx, UPS packages, scheduling for use of conference rooms for use for board and committee meetings, auditors, examiners, and regulators, ordering of catering services as needed, and the ordering of all necessary office supplies and materials for staff members.
• Served in a back-up capacity for coordinating required signatures from authorized Officers approving new client onboarding and administration, investment decisions, transaction and financing activity closings, and other major decisions.
• Assisted the Controller in the execution of Treasury administration functions including coordination of Trust deposits from property related incoming cash receipts, insurance settlement proceeds, and miscellaneous checks either received directly or through the Accounting team.

Confidential, Washington, DC

Executive Associate

• Represented the organization in the absence of Executive Director; developed and maintain members.
• Created and disseminated informative correspondence (in the form of brochures, fliers, etc.) for the Environmental Protection Agency project dealing with Indoor Air Quality, Secondhand Smoke and Radon;
• Prepared slide presentations for meetings; tracked project schedules to ensure timeline is being adhered; and coordinated organization’s annual conferences.
• Developed conference forms for distribution, via mail, to possible sponsors, conference participants, speakers, and federal agencies for display tables.
• Kept an ongoing log of conference participants and recorded accounts in Quick Books for conference participants, sponsorship, and table display monies.
• Researched minority organizations in targeted areas for sponsorship, speakers, and special guest.
• Distributed letters to the President of the United States, Mayor and Governor of conference area for a welcoming letter for booklet;
• Created conference booklet entering pictures of honorees, letters from high officials, and weekly agenda.
• Prepared and distributed, via fax, email, and mail updated bi-weekly newsletter, keeping participants abreast of conference;
• Acted as liaison between the organizations’ Chairman and the hotel contact person.
• Maintained bookkeeping for sub-accounts in Quickbooks.
• Prepared mailing list for membership and distributed materials to new members; prepared invoices for new and renewing members.
• Generated monthly financial reports - i.e. accounts payable and receivable.
• Created checks in Quickbooks for open invoices.
• Greeted clients, answered phones, typed letters and forms, sorted mail, maintained files and ordered supplies.
• Tracked financial log of new and current members; maintained the Executive Directors calendar; and assisted the Executive Director.