Executive Assistant-Floater Resume

Occupational Skills:
Typed 60-70WPM, MS Office for MAC and PC, MS Office suite 2003-2007, MS Outlook and Lotus Notes, Preterm System, Lotus, Word Perfect, Blackberry, Quick books, BJ Murray and transcription.

Professional Experience:

07/11-03/12 Confidential
Executive Assistant-Floater

Supporting various departments consisting of Global Head’s, MD’s, VP’s and Directors
Making travel arrangements through DB Travel Department
Creating itineraries, update/modify client contact database
Calendar Management/Schedule and modify meetings
Expense reimbursements utilizing Concur
Answering phone, taking messages, scanning, filing and faxing documents
Assist in special projects as needed

11/10-05/11 Confidential
Executive Assistant

Supported a Global Head, Managing Director of Global Head Decision Management
Made travel arrangements through American Express Business Travel and Concur system
Created Itineraries, updated/modifying client contacts database
Order office supplies through Citigroup’s P2P system
Order office products, blackberry, laptops and computers through Citigroup’s MarketPlace
Calendar Management/Schedule and modifying meetings
Expense reimbursement for Global Management Head team
Answering phone, taking messages, scanning, filing and faxing documents
Some personal work as needed
Meeting and greeting clients
Manage manager’s outlook inbox
Performed all other administrative task as needed

11/07-11/08 Confidential, New York, NY
Office Manager/Executive Assistant

Executive Assistant to support a team that included two managing directors, two principals and two analysts in all aspects of administrative responsibilities including but not limited to:

Made travel arrangements through American Express Business Travel
Calendar Management
Scheduled Conference calls
Expense reimbursements for all of the team members utilizing the expense system for the bank and Excel spreadsheet
Created Itineraries
Followed up on T&E’s and invoices as well as other miscellaneous issues
Worked remotely from home for any assistance necessary
Assisted with Blackberry support and all other administrative task as needed

02/06-11/07 Confidential, New York, NY
Executive Assistant

Supported Managing Directors, Vice Presidents and Directors of various departments
Made travel arrangements through American Express Business Travel
Calendar Management
Scheduled Conference calls
Expense reimbursements for all of the team members utilizing the expense system for the bank and Excel spreadsheet
Created Itineraries
Followed up on T&E’s and invoices as well as other miscellaneous issues
Update Website postings
Assisted with Blackberry support and all other administrative task as needed

09/05-2/06Confidential., Melville, NY
Executive Assistant

Supported a Managing Director on all in all aspects of administrative responsibilities including but not limited to:

Prepared monthly statements to clients
Tracked maintained funds incoming and outgoing in respect to business reorganization and or class action law suites
Prepared and maintained daily spreadsheets for company and cliental
Created and edited PowerPoint presentations
Provided adequate and prompt information to management when requested.

01-/05-8/05Confidential, College Point, NY
Executive Assistant-Consultant

Supported the President and Chief Operating Officer in all aspects of administrative responsibilities including but not limited to:

Created and edited PowerPoint presentations
Made travel arrangements and expense reimbursements
Ran all personal and business errands as necessary

07/02-11/04 Confidential New York, NY
Administrative Assistant

Supported two Property Managers and one Managing Director supporting ten buildings ranging from 100 to 586 apartments in all aspects of administrative responsibilities including but not limited to:

Scheduled and attending Board meetings/Prepared for and attended shareholder’s annual meeting /Typed minutes of Board meetings
Filed corporate quarterly tax returns
Responded to all shareholder inquiries
Assisted in problem solving when necessary
Reviewed and approved minor/major shareholder apartment renovation packages and coordinate the approval of the renovation package with superintendents.

Education:

Confidential College
Major: Liberal Arts

Confidential School
Major: Two Year Executive Business Diploma-Associate Degree
Studies: Legal and Medical Terminology, Executive Writing, Machine Transcription, Typed, Data Entry, Word Processing etc.

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