Summary:

Hardworking professional seeking a challenging opportunity to utilize strong administrative and project management support skills. Possess a high level of computer proficiency in numerous software programs. Outstanding people skills, excellent organizational skills, strong work ethics, high level of professionalism and ability to process and maintain confidential information. I am very resourceful, dependable, and willing to assist others.

Technical Summary

• Word
• Lotus
• Morningstar
• SAP
• Excel
• Lotus Notes
• WordPerfect
• Visio
• Access
• Quicken
• 75-80 Typing
• Profiles
• PowerPoint
• QuickBooks
• Microsoft Project
• dBase III
• Outlook
• Timberline
• PeopleSoft
• Internet

Experience:

Confidential, Atlanta, GA

Executive Assistant, 4/2007 Present

• Heavy calendar scheduling for Regional VP of Strategic Accounts in dual role also as Corporate VP of Supplier Diversity
• Make extensive travel arrangements
• Handle monthly executive summary and expense report. Track budget for the department
• Set up meetings locally and out of town
• Support members of team that are out of town, accommodating different time zones
• Handle very confidential information, (i.e., salaries, performance reviews)
• Order computer equipment, Blackberries, etc. for team
• Travel to Chicago for yearly team meeting
• Assist others in the office when needed
• Create and update extensive monthly sales reporting in Excel

Confidential, Atlanta, GA Executive Administrative Assistant/ HR Specialist, 1/2004 11/2006

• Worked as a contractor on the executive floor with CEO, Phil Humann and other Executive VPs.
• Supports 6 Senior VPs and 4 VPs in the Human Resources Department
• Ran queries in PeopleSoft and Access. Pulled and formatted reports from mainframe.
• Answered employees’ questions.
• Managed Senior VPs calendars making sure they on time for all meetings and appointments. Makes travel arrangements.
• Created PowerPoint presentations, Excel spreadsheets, updates organizational charts in Visio, and keeps the RIF database.
• Processed officer title requests.
• Sent monthly severance projection to Accounting.
• Processed I-9 forms. Scheduled interviews for different departments.

Confidential, Atlanta, GA

Administrative Assistant, 6/2003 1/2004

• Heavy calendar scheduling for Director and Senior Manager, also Vice President occasionally.
• Processed paper work for new employees including contract workers, making sure user IDs, phone, etc is set up.
• Screened phone calls.
• Distributed mail.
• Created and updated organizational charts in Visio.
• Organized meetings, reserving conference rooms and getting materials ready.
• Handled files, organizing, including computer files.

Debra Hogan

• Assisted whole department with supplies, pagers, VPNs etc.
• Demonstrated initiative to think of ideas to the benefit of the department.

Executive Administrative Assistant/Office Manager - Confidential, UPS, 7/2001 6/2003

• Supported Vice President and Director of Benefit Investments.
• Entered jobs in accounting software.
• Ran reports to monitor 5 million dollar budget.
• Created and updated PowerPoint presentations.
• Created spreadsheets (budget, pension investment returns).
• Utilized MS Project to track UPS team projects.
• Utilized Visio to develop organizational charts.
• Tracked and investigated UPS logo usage requests.
• Tracked information on the UPS extranet.
• Screened media phone calls for Public Relations managers.
• Set up meetings for Senior Manager including data show projector.
• Burned CDs, scanned documents and photos for managers.
• Handled mail and shipments for managers, made sure shipments were on time (overnight and regular mail).
• Searched internet for information beneficial to department.
• Typed letters requesting wiring of funds for investments.
• Faxed letters to appropriate people, made sure millions of dollars went to correct accounts.
• Updated department’s expense report. Updated and distributed quarterly reports booklet.
• Scheduled appointments and maintained calendar for Vice President.
• Used Internet to find lowest airfare for Vice President.
• Made travel arrangements for Vice President and Director.

Confidential,Atlanta, GA

Executive Administrative Assistant, 8/2000-6/2001

• Supported Vice President and Partner in the company.
• Oversaw applications process, making sure every detail complete (investment, annuities and insurance).
• Tracked business including insurance underwriting, coming due assets or cash flows.
• Ordered supplies, made and sent out product packets to clients and potential clients.
• Set up training room for classes, which included putting together workbooks and other needed materials.
• Followed up on correspondence and problems that clients would encounter. Opened, and distributed mail.
• Tracked and entered Vice President’s expenses in Quicken.
• Scheduled Vice President’s appointments and maintained calendar.
• Managed database, updating new clients and keeping information up to date.
• Implemented new procedures to be more efficient in meeting various deadlines.
• Worked very well under minimal supervision.
• Set up and maintained files.

Airborne Express, Lester, PA Executive Administrative Assistant, 9/1995-4/1999 Philadelphia National Bank, Philadelphia, PA Database Management, 6/1987-4/1993Gulf States Utilities, Baton Rouge, LA Administrative Support/Customer Service, 9/1979-2/1987

Education:

Diploma
Learned computer applications, software programs including accounting software, business communications, which included writing memos, business letters, etc.