SUMMARY:

• Dedicated and detail - oriented Administrative Professional with a proven track record of supporting C-Level executives and leading support teams across multiple work sites.
• Facilitate seamless business operations across diverse and challenging environments and departments.
• Recognized for professionalism, resourcefulness, and proficiency at planning and directing operational affairs to support key organizational objectives.
• Effective communicator with demonstrated ability to foster collaboration. Keen insight and rich business acumen, translating complex organizational strategy into actionable initiatives.

AREAS OF EXPERTISE:

Office & Facilities Management - Confidential Document Control - Executive Support - Meeting /Video Conference Coordination Event Planning - Specialized Reports /Presentations - Office Relocations – Process Improvement – Domestic/International Travel Project Management – Marketing & Sales Support – Office & Supply Management – Strategic Planning – Operations Management Vendor Relations – Business Writing & Editing

TECHNICAL PROFICIENCIES:

• Microsoft Office Suite
• Google Calendar & Docs
• Visio
• Lotus Notes
• PC/Mac environments
• PeopleSoft
• Salesforce
• QuickBooks
• SAP
• NeoGov Database
• Docusign
• Concur
• and Internet Research
• Skype
• Box
• GoTo Meeting/Webinar
• SharePoint

PROFESSIONAL EXPERIENCE:

San Francisco, CA

Sr. Executive Assistant 

Responsibilities:

• Oversee multiple bi-coastal executive calendars, travel, expenses, complex meetings, and confidential communications.
• Primary point of contact for two Board of Director groups, spearheading special projects as well as all BOD meetings and materials.
• Developed internal organization charts, electronic filing systems, and administrative processes.
• Lead various high-level and confidential projects across Finance, HR, Legal, and Operations departments.
• Liaise between senior stakeholders and administrative staff, serving both as Senior Executive Assistant and peer mentor.
• Reduced overhead 60% through savvy event planning for company off-sites, high-profile meetings, media interviews, and vendor negotiations.
• Reconcile time-sensitive issues while employing strict discretion and confidentiality without sacrificing high degree of precision and attention to detail.
• Author all correspondence, meticulously proofing, editing, and formatting documentation to ensure accuracy and consistency.
• Chief administrator for various internal platforms and systems, including ConfidentialsSystem, and Confidentials to Meeting.

Oakley, CA

Event Planner/Sole Proprietor

Responsibilities:

• Grew business from ground up, fostering and fortifying professional relationships and partnerships while negotiating and booking all event spaces.
• Consult with customers to determine objectives and requirements and budget analysis
• Spearheaded event food and beverage, ordering supplies, audiovisual equipment, signage as well as necessary travel arrangements and ensuring décor exceeds client expectations.
• Handled all research, site visits, and procurement of resources to help clients realize their vision and event possibilities.
• Developed and executed room layouts for each event, proposing fresh ideas to improve event planning and implementation process.
• Worked closely with diverse vendors and external resources, managing on-site production and post-event cleanup.
• Prepared nametags, materials, notebooks, packages, gift bags, registration lists, displays, signage, and seating cards.
• Planned corporate meetings and conventions, including meals, travel, hotel accommodations and activities for attendees.
• Organized multimedia equipment and room setup, assisting with programs and additional event literature.
• Steered program as scheduled, ensuring smooth execution and all financial obligations were met.

Oakley, CA

Executive Assistant to Director of Human Resources (Contractor)

Responsibilities:

• Executed all operations regarding Assistant Director of Human Resources and HR Staff, including electronic and physical file management, calendar management, expense reports, call screening, and travel arrangements.
• Scanned and maintained data entry into Confidentials database, guaranteeing strict confidentiality of all personal and sensitive information.
• Served as primary point of contact, answering and screening calls with upmost professionalism while ensuring accuracy of information provided.
• Conducted research and prepared special reports related to applicant qualifications and candidacy.
• Assisted with preparation of board interviews, ordering and organizing supplies for exams, offsite test proctoring, and management of employee and candidate related projects.
• Coordinated office events, meetings, staff presentations, and exam date calendars.
• Acted as face of the company, assisting walk-in applicants in regards to exam date questions, qualification requirements, responses and follow up deadlines.
• Drafted correspondence, proofing, editing, and formatting all documentation to ensure accuracy and consistency.

Confidential

Oakland, CA

Senior Executive Assistant to CEO of Ask.com / Administrative Services Manager

Responsibilities:

• Supported entire C-Suite, including CEO, President, and Board of Directors while Junior Administrative Staff and Receptionist.
• Led and mentored team on effectiveness and operational efficiency, coordinating quarterly and annual reviews.
• Served as onsite Corporate Travel Manager, monitoring adherence to employee travel guidelines, approvals, and cost effective travel using Expedia.
• Planned all domestic and international travel plans for executives, including summoning corporate and private jets.
• Executed weekly and monthly meetings for staff, as well as off-site activities, documenting all relevant minutes.
• Maintained bi-coastal executive calendars, coordinated meetings, video conferences, and media interviews.
• Processed and composed expense reports, PowerPoint presentations, project reports, confidential correspondence, and executive board meeting materials.
• Interviewed prospective employees, training and onboarding new hires.
• Worked closely with senior management and administrative staff, communication direction effectively across all organizational levels.
• Screened and routed all business calls, e-mails, and mail, leading visitor relations for Executive Team.
• Collaborated with building Security, Operations, IT, Finance, and HR team across various company projects, including corporate relocations.
• Seamlessly interfaced with East Coast Executive Assistants to plan corporate meetings and events, including catering, large print jobs, shipping, and additional accommodations.