SUBJECT: Executive Assistant Position
I would like to submit my resume for your consideration in reference to the above position. I have many years’ administrative experience working for several Fortune 500 companies including Lockheed Martin, Novartis Pharmaceuticals, Cingular Wireless working for high level executives (Vice President, General Manager, Director, etc.) as a Sr. Administrative Assistant. Also, I have maintained a government Secret clearance for over four years.
During my five year tenure at Cingular Wireless, I worked for the Vice President of Customer Management and supervised several employees within the department. I have interfaced with all levels of management on a daily basis providing administrative support to a vice-president, general manager, director and several managers. I am a team player but can also work independently, prioritize work, solve problems and enjoy working in a fast-paced environment. I also have proven competence and effective utilization of the Internet for research and information projects, and schedule flexibility when necessary to complete a project.
Supporting Executive Management, I have demonstrated professionalism and the ability to handle confidential matters. Also have extensive experience and advanced training with the Microsoft suite of tools including Word, Excel, PowerPoint, Project, Outlook, and Access, which I use for preparation of diverse presentation materials, spreadsheets, databases, word processing and using Lotus Notes and Outlook for e-mail applications. I also have experience arranging both domestic and international travel. Enjoy working with graphic arts and other computer applications. Have excellent communications (electronic, written, verbal) skills, inter-personal and organizational skills and am seeking a career-oriented position that is diversified and challenging.
I am confident I have the experience and qualifications you are looking for. I would welcome the opportunity to meet with you to discuss them further.
Thank you for your time and consideration in this matter.
Conscientious, resourceful administrative professional with over twenty years experience at several Fortune 500 companies in Marketing, Customer Management and Engineering, with excellent interpersonal skills in communicating key data to employees, customers, and suppliers.
- Strong organizational skills working with all levels of management.
- Ability to multi-task and work under pressure.
- Self-directed and effective in taking initiatives and developing new programs to obtain corporate objectives.
- Ability to analyze and use information effectively to solve problems, make decisions in a timely and effective manner, even under stress and uncertain conditions.
- Flexible and organized with an interactive, hands-on approach.
- Have demonstrated professionalism and the ability to handle confidential matters.
- Highly motivated and detail-oriented team player but can also work independently, prioritize work, solve problems and enjoy working in a fast-paced environment.
- Advanced skills in Microsoft suite of tools including Word, PowerPoint, Outlook, Access and Excel.
- Good problem-solving skills, able to handle wide range of situations.
- Ability to manage heavy calendar activity and international travel experience.
- Many years’ experience working in a corporate environment.
- Supervisory skills.
February 2008 to Confidential, Orlando, FL 32825
Present SR. ADMINISTRATIVE ASSISTANT for the Sr. Program Manager
- Have maintained a DOD Secret Clearance for 3+ years
Support Sr. Program Managers, Program Managers and a Software Engineer. Handle the daily operations and administrative duties for several programs. This includes coordinating and distributing Excel report updates, manage conference rooms and calendars, coordination with facilities, maintaining the contact lists for department, coordinate all monthly reports and Sharepoint, expand software applications utilizing Clearquest and Document Management System, assist with clearance submittals, international/domestic travel administration including expense reimbursements in SATRN. Also handle Program Directives for the teams, monitor action items using Clearquest, control badging and access to CDE daily. Knowledge of virtual office tools such as MS Live Meeting and Sharepoint.
February 2006 to Confidential, Altamonte Springs, FL 32701
January 2007 ADMINISTRATIVE ASSISTANT for GENERAL MANAGER
Duties include support of the General Manager and her management team (12 Managers) in a call center environment. Set-up meetings, monitor GM’s emails and identify action, handled all correspondence, pulled daily reports, approved and coded invoices for payment in Peoplesoft, in charge of conference room scheduling, processing expense reports, etc. I was the point of contact for preparation of reports, gathering and summarizing data and records management for the department. In addition, I was responsible for pulling weekly reports into Excel. Maintained and manage all employee records for HR, Sales and performance reviews.
November 1999 to Confidential, Woodbridge, NJ 07095
August 2004 SR. ADMINISTRATIVE ASSISTANT to the VICE PRESIDENT
Managed a fast-paced and demanding office environment in the Customer Support Department for the Vice-President, Director and six Managers. Responsibilities include maintaining calendars, records management, scheduled on and offsite meetings, manage facility operations with regard to seating arrangements, purchasing equipment (computers, faxes, phones, headsets, etc.), set-up orientations for new employees, arranged interviews and make arrangements for training sessions, coordinate domestic travel arrangements, prepare business travel expense reports, create and prepare operational and organizational presentations, created and organize Customer Support employee database and HR liaison for the department. Coordinated off-site events and parties for the company. I also initiated requisitions, purchase orders, code and submit invoices using Oracle and order supplies, phones and PC's for entire department. Coordinate switchboard coverage and supervision of two receptionists and office assistant. Assisted managers and clients with correspondence, quotes and order processing. Communicate to all levels of management and employees via memorandums, electronic mail, and general correspondence. Employee tracking using PeopleSoft software.
Awards: 3rd Quarter 2000 - Customer Support Circle of Excellence
Eagles Excellence Award, September 2003
December 1989 Confidential, 560 Morris Avenue, Summit, NJ 07901
to December 1998 ADMINISTRATIVE ASSISTANT for DIRECTOR OF MARKETING
Working in the Marketing Department, my duties included handling correspondence, scheduling meetings, liaison with advertising agencies, travel arrangements, tracking/coding of invoices and advertising budget. Experienced using Word, Excel, PowerPoint, spreadsheets, databases, presentations and e-mail applications for the Director, Sr. Brand Manager and several Brand Managers. Handled Records Management for the department, maintain sample inventory and ordered product accordingly. Excellent oral/written communications skills. Interfaced with all levels of management on a daily basis. Expert in Microsoft Office Suite including Word, Excel, PowerPoint and Internet searches.
Special Project: Coordinated the Marketing Dept. Copy Awards Banquet, a $100,000
project rewarding advertising excellence for U.S. and Canadian Divisions.
August 1986 Confidential, South Plainfield, NJ 07080
to January 1989 ADMINISTRATIVE ASSISTANT for CLINICAL RESEARCH MANAGER
Administrative duties included handling correspondence, scheduling meetings, making travel arrangements, involved in the submission of drug application to FDA and special projects using WordPerfect 5.0 and Paradox for the Clinical Research Manager.
Special Projects: Coordinated Annual Medical Conference in Disneyworld which included 50 physicians from U.S. and Europe.
Coordinated move to new facilities and purchase of office equipment
Graduated Technical Degree
SKILLS Word Processing Programs:
Microsoft Word 2007 (Advanced), WordPerfect 6.0, DisplayWrite IV, Wordstar, Wang
Graphics: Powerpoint 4.0 (Advanced), Harvard Graphics 3.0, Draw Partner
Other Programs: Windows 2007, Excel , Outlook, Access, Oracle, MS Project, Peoplesoft, Visio, Lotus Notes, Access, Schedule Plus, Paradox, Clearquest, Adobe Writer, Nuance PDF Professional