Administrative Assistant Resume

Work History

09/08-Present Administrative Assistant/Legal Assistant, Confidential

Provide assistance to associates, and partners with various aspects of litigation
Proofreading and finalization of legal documents and various correspondence (pleadings, motions, memorandum’s of law, discovery demands and responses, trial books, etc…)
Physical and computerized file management
Collection and preparation of exhibits and various discovery documents
Heavy typing of correspondence and reports via a dictaphone
Preparation of reports and correspondence to various parties
Preparation of expense reports
Inputting of attorney time into billing program and submission of check requests to accounting department
Medical records review
Heavy phones and assistance as a back up receptionist when necessary
Scanning, copying, faxing and various other administrative tasks
Calendar Management and follow up of outstanding documents and records
Domestic and international travel arrangements when necessary
Legal Research when necessary
Correspondence with clients via e-mail and mail correspondence

04/07-03/08-Administrative Assistant/Legal Assistant, Confidential.

Assisted Senior Partner and a team of two associate attorneys and one paralegal in all aspects of litigation (insurance defense) (trademark, patent & copyright prosecution and defense)
Submitted FOIL requests and requests for medical records
Prepared and sent out correspondence and legal documents to various parties including but not limited to pleadings, motions, discovery demands and responses, reports, etc…
Litigation and trial preparation through appeals
Legal Research via Lexis/Nexis.com and USPTO.gov
File management and all administrative functions for my team of attorneys
Assisted with legal document drafting, and collection of documents for discovery
Digesting and summarizing EBT transcripts
Inputting of attorney and paralegal time into billing program and submission of check requests to billing department
Heavy phones and assisted as a back up receptionist when necessary
Calendar Management and follow up of outstanding documents and records
Domestic and international travel arrangements when necessary
Opened files

01/03-04/07-Registrar, Confidential

Reception of patients, families, and health care providers to unit
Facilitation and implementation of multiple communication activities (oral, written, and computerized) between health care providers, patients, families, and visitors
Initiation and maintenance of patient and unit records
Processing of physician orders and review of medical records
Registration data entry
Scheduling of appointments, procedures, and tests as indicated
Maintenance of work station and material pertinent to the work assignment
Ordering of office materials necessary to maintain work flow
Typing, data entry, filing, and faxing
Handled Multi-line telephones
Responsible for interoffice correspondence\\
Heavy phones
Coordination of patient bed assignments

Education

Official Hearing Reporter Certificate-Confidential Institute

Bachelor of Science Degree – Confidential University

Associates in the Arts Degree – Confidential College

Skills

Faxing, Copying, Multi-line phone use, Typing 65wpm, Proficient in Microsoft Office, Outlook, Internet Explorer, AOL, Lexis/Nexis, Westlaw, Tabs III, Timeslips, Juris, Filesite, Hummingbird and Hummingbird Imaging, Case CATalyst, ECF/PACER, Table of Contents/Table of Authorities, short hand using a steno machine, and use of a dictaphone.

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