SUMMARY:

Efficient and highly organized Administrative Professional (TS clearance - issued 2012 OPM) with proven office management, computer, and communication skills. Expertise in broad administrative support utilizing effective time management with attention to detail. Self-starter with ability to adapt and improve processes. Proficient in Microsoft Office (Word, Outlook, PowerPoint, Excel) and SharePoint.

EXPERTISE AREA:

• Program Assistance
• Records Management
• Document formatting
• Calendar Management
• Project Support
• Defense Travel System Expert
• Support Security Office
• Event Planning
• Scheduling

PROFESSIONAL EXPERIENCE:

Confidential

Word Processor II, Consultant

Responsibilities:

• Provide on-site administrative support and coordination to a complex contract, project or task(s)
• Answer incoming phone calls, often from senior-level managers; screen as necessary
• Coordinate calendar and schedules, for various employees
• Schedule and organize the setup of meetings including: telephone, web, video/phone, secret/classified
• Transcribed documents into finished format to include: letters, memoranda, interoffice communications, confidential reports, and other corporate correspondence
• Enter time and attendance through Automated Time Attendance and Production System (ATAAPS)
• Support Staff Call
• Act as a liaison with other departments and outside agencies
• Support the other Division secretaries when needed
• Maintain databases of complex and confidential departmental information
• Respond to requests, distribute correspondence, circulate information, etc., to all staff as needed
• Coordinate travel arrangements using Defense Travel System (DTS); processed travel expense report forms and check requests using both manual and automated systems
• Attend designated conferences and meetings, take and transcribe minutes
• Provide a variety of other office administration duties as necessary

Confidential

Administrative Analyst

Responsibilities:

• Provided administrative and business management support to multiple Senior-level clients in PM Sensors Aerial Intelligence by directly supporting the Product Manager Manned Aerial Reconnaissance Surveillance Sensors team and the Product Manager Airborne Reconnaissance Low team
• Provided on-site administrative support and coordination to a complex contract, project or task(s)
• Answered large volume of incoming phone calls, often from senior-level managers; screened as necessary
• Coordinated calendar and schedules, for various individuals
• Coordinated for executive site security access at multiple locations
• Supported the Risk Management meeting
• Transcribed documents into finished format to include: letters, memoranda, interoffice communications, confidential reports, and other corporate correspondence
• Uploaded PowerPoint slides for presentation at Staff Call; supported Staff Call
• Acted as a liaison with other departments and outside agencies
• Maintained databases of complex and confidential departmental information
• Responded to requests, distributed correspondence, circulated information, to other staff as needed, including senior staff
• Maintained a secret file cabinet safe
• Coordinated travel arrangements using Defense Travel System (DTS); processed travel expense report forms and checked requests using both manual and automated systems
• Provided a variety of other office administrative duties as necessary

Confidential

Office Administrator

Responsibilities:

• Provided administrative and business management support to multiple Senior-level clients in PM Aerial Reconnaissance Espionage Systems by directly supporting the Product Manager Medium Altitude Reconnaissance Surveillance Systems team and the Product Manager Operations Detection Intelligence team
• Provided on-site administrative support and coordination to a complex contract, project or task(s)
• Answered large volume of incoming phone calls, often from senior level managers; screened as necessary
• Coordinated calendar and schedules for various individuals
• Coordinated for executive site security access at multiple locations
• Transcribed dictation into finished format to include: letters, memoranda, interoffice communications, confidential reports, and other corporate correspondence
• Acted as a liaison with other departments and outside agencies
• Maintained databases of complex and confidential departmental information
• Responded to requests, distributed correspondence, circulated information, to other staff as needed, including senior staff
• Coordinated travel arrangements using Defense Travel System (DTS); processed travel expense report forms and checked requests using both manual and automated systems
• Attended designated conferences and meetings and transcribed minutes
• Provided a variety of other office administrative duties as necessary
• Maintained a Secret Clearance

Confidential

Senior Administrative Assistant

Responsibilities:

• Performed administrative duties for executive management and staff: JPM-NBC-CA, PD-TESS
• Actively participated in general office management with comprehensive knowledge of the operations, commitments, priorities and policies of the supervisor and staff to plan and coordinate a range of administrative support functions for the organization
• Processed employee appraisals and improved this process through accuracy, making the procedure more timely
• Reviewed all outgoing correspondence for proper format, grammar, typographical accuracy, structure, writing style, enclosures.
• Monitored and processed employee training through Total Employee Development (TED) and improved this process through timely communication with employees and proper coordination through TED
• Coordinated travel arrangements using Defense Travel System (DTS); processed travel expense report forms and checked requests using both manual and automated systems
• Entered time and attendance through ATAAPS in the absence of the secretary
• Organized and maintained files, reports, records, and related materials. Maintained the Product Director’s calendar
• Maintained a Secret Clearance

Confidential

Administrative Assistant

Responsibilities:

• Served as secretary and principal office assistant, performing administrative and secretarial duties in support of the office chief and staff Field Studies Branch
• Actively participated in the general office management with comprehensive knowledge of the operations, commitments, priorities and policies of the supervisor and staff to plan and coordinate a range of administrative support functions for the organization
• Received all incoming calls and visitors to the Branch Chief, took messages, and scheduled appointments.
• Reviewed all outgoing correspondence for proper format, grammar, typographical accuracy, enclosures
• Organized and maintained files, reports, records, and related materials

Confidential

Admin Assistant

Responsibilities:

• Used varied functions of several types of word processing software such as electronic mail, spreadsheet, and database management in order to type documents such as: forms, messages, reports, travel orders, vouchers, and other data in final form from rough drafts
• Coordinated travel arrangements using Defense Travel System (DTS); processed travel expense report forms and checked requests using both manual and automated systems
• Served as timekeeper through ATAAPS
• Served as liaison between the Branch Chief and team leaders and other installation personnel by providing accurate timely advice on procedures, reporting requirements, and other matters necessary to implement the Branch Chief's instructions
• Maintained the Branch Chief's calendar and scheduled appointments and meetings
• Maintained a Secret Clearance

Confidential

Word Processor I

Responsibilities:

• Provided administrative support of the Directorate of Health Promotion and Wellness Program including: answering phones and greeting visitors, processing mail and other correspondence, maintaining minutes for monthly meeting
• Updated and maintained office procedures of various types that were needed and assisted in the efficient operation of the office
• Utilized office automation software systems with varied functions to provide a wide range of documents that often required complex formats, editing and formatting electronic drafts, and updating databases
• Maintained directorate calendar

Confidential

Word Processor I

Responsibilities:

• Provided administrative support of DESP USACHPPM which included assessment of all occupational environmental exposures that deployed troops may encounter and evaluation of potential health risks
• Provided administrative support of DESP by performing administrative and clerical work in support of the organization including: answering phones and greeting visitors, processing reports through appropriate channels and entering data into Microsoft Access, processing mail and other correspondence, maintaining files