SUMMARY:

I am actively seeking a fulltime position. I am a skilled Executive Assistant with 13 years of Administrative experience. I am Confidential veteran with experience in the intelligence community, education, personnel security, and human resources. I have an Associate degree from Everest College in Criminal Justice. I am currently attending DeVry University to complete my Bachelor degree in Technical Management. My previous employment positions I have held as a federal government contractor, education, or non - profit; Executive Assistant, Administration Assistant, FOIA Administrator, Human Resource Assistant; and Property Book Specialist.

PROFESSIONAL EXPERIENCE:

Administrative Assistant

Confidential, Washington, DC

Responsibilities:

• Provide administrative support to the Assistant Vice President, Department of Medicine/Psychiatry and Interim Chair, Department of Medicine
• Maintain calendar for Assistant Vice President, Department of Medicine/Psychiatry
• Schedule meetings; prepare meeting minutes; maintain expense reports, check request, and process invoices.
• Edit, print, and copy various documents for the Assistant Vice President, Department of Medicine/Psychiatry.
• Obtain appropriate signatures, scan, and /or email to appropriate parties.
• Create schedules for potential candidates.
• Place catering orders for special events or meetings.

Executive Assistant

Confidential, Rockville, MD

Responsibilities:

• Provides executive support to the President, Wildlife Habitat Council
• Maintain calendar, travel, meetings, conferences, and office activities
• Schedule and organize board meetings and committee meetings
• Create and develop visual presentations
• Support other senior staff
• Oversees recurring staff meetings, develop agendas, and track follow-ups
• Office management, such as, financial record keeping, obtaining supplies, and special projects

Executive Assistant

Confidential, Washington, DC

Responsibilities:

• Provided executive support to various Associate Deans in the College of Arts and Sciences
• Provide intermediate office/administrative support duties to department.
• Prepare or direct preparation of minutes, notices, manuals, agendas, and correspondence with all supporting documents.
• Compose correspondence, reports, or other documents from rough draft, and shorthand notes using grammar, spelling, and punctuation.
• Schedule appointments for supervisor as directed utilizing knowledge of priorities and prearranged plans.
• Arranged meetings, schedules conferences, facilities and services as directed by supervisor; notifies attendees or participants.
• Monitor and assist with oversight of property management, security, safety, building maintenance services and related tasks as assigned and directed.
• Provide assistance for special events and meetings
• Records management
• Create memorandums to be provided to faculty and/or staff through email
• Facilities Coordinator

Executive Assistant

Confidential, Rosslyn, VA

Responsibilities:

• Manage daily and long-term appointment schedules for my respective division director (Military Chief)
• Provided administrative support to closely coordinate with key IPO officials in order to manage their appointments, and to avoid and/or resolve any apparent conflicts in schedules
• Provided clerical and administrative assistance, including correspondence preparation and coordination, telephone answering, conference administration/coordination support (conference room set up, site selection, registration, agendas, teleconferencing, video-teleconferencing, etc.), library services, electronic filing of IPO documentation, and imaging services
• Coordinate executive conference room schedule, coordinate teleconferences and/or audio-visual support as required or directed by the IPO office staff and the IPO office supply process
• Provided support to the Logistics/Facilities team, document management support, knowledge management support, office automation support, coverage for the IPO reception areas, planning and scheduling support, scheduled maintenance for office equipment, coordinate courier and mail service, and SME for IPO Staff Action Control and Coordination Portal (SACCP)
• Prepare and edit technical or general documentation using various software packages such as Microsoft Word, PowerPoint, Excel, Adobe Acrobat, Windows, and DTS travel claim submissions

Executive Assistant

Confidential, Silver Spring, MD

Responsibilities:

• Provide executive level support to the Director, Acquisition Policy & Compliance Division; Deputy Director, Small Business; and Senior Procurement Specialist
• Serves as the Subject Matter Expert (SME) for Staff Action Control and Coordination Portal (SACCP).
• Utilizes Defense Travel System (DTS)
• Prepares and edits technical documentation using various software packages such as Microsoft Word, PowerPoint, Excel, SACCP, Adobe Acrobat and Windows
• Ability to create, de-conflict and manage multiple calendars for the Director, Acquisition Policy & Compliance Division; Deputy Director, Small Business; and Senior Procurement Specialist
• Plans and coordinates all conferences travel for the Director, Acquisition Policy & Compliance Division; Deputy Director, Small Business; and Senior Procurement

Administrative Assistant

Confidential, Washington, DC

Responsibilities:

• Provided administrative support for the Defense Intelligence Agency, Office for Human Resource in collecting, collating, administering, maintaining; provided quality control of Agency Entry Level Panel, Applicant Review Panel, and BRAC Lateral Reassignment Panel; and provided support of hiring and staffing activities
• Supported Defense Intelligence Agency’s recruiting, hiring, and staffing efforts by providing administrative support to Agency Entry-Level Panel and provided direct administrative support to agency recruitment and staffing human resource specialists
• Developed and prepared weekly, monthly, quarterly, and annually statistical reports reflecting panel performance and workforce demographics
• Utilize agency Human resource Information Systems utilizing PeopleSoft software to input applicant employment data, print employment applications, and process personnel actions
• Schedule and document applicant pre-employment processing, such as, security nominations, drug testing, preparing offers of employment, scheduling with multiple offices critical entry-on-duty information