PROFESSIONAL EXPERIENCE:

Clinical Research Coordinator II

Confidential

Responsibilities:

• Operates as a Certified Clinical Research Coordinator under the direction of the Principle Investigator.
• Coordinates the day - to-day activities of the research study team specifically engaged in carrying out the research clinical protocol.
• Performs retrospective chart reviews of subjects by reviewing ALTHA clinic encounters.
• Actively recruited and formally consented 22 study subjects for enrollment while coordinating a research study in the ENT department.
• Prepares research study advertisements for submission to the Institutional Review Board (IRB) for approval to aid in subject recruitment.
• Designed patient tracking charts using spreadsheets and formulated source documents.
• Tracks patient enrollment and participation on enrollment spreadsheet. Performs input, retrieval and analysis of data for processing and validation, and maintains research databases on excel.
• Managed calendars and conducted telephone, face-to-face interviews, or sent emails for follow-up visits as per protocol to administer assessment data collection instruments.
• Experienced with multi-center cross-sectional studies.
• Organizes and facilitates meetings, conferences, and other events associated with research activities.
• Documents all correspondence and communication pertinent to the research and responded to study site monitoring visit findings and, after consultation with PI, implements approved recommendations.
• In collaboration with the Research Pharmacist, ensures that the Investigational Medicinal Products are correctly dispensed as per protocol.
• Maintains documentation record of Investigational Medicinal Product received. Maintains weekly temperature logger readings of refrigerator storing study Investigational Medicinal Product.
• Prepares case files and maintains adequate and accurate source documentation for each study subject.
• Completes the Case Report Form/EDC for the study accurately, completely, and in a timely manner.
• Maintains the Investigator’s Site File Binder or Regulatory Binder and ensures study team has up to date training and licenses maintained in binders.
• Uses programs such as Outlook, Word, Excel, PowerPoint, as well as clinical computer systems including; Armed Forces Health Longitudinal Technology Application (AHLTA); IMedidata Rave EDC; Clintrack; and Trial Manager.
• Assisted Principle Investigator with administrative tasks.
• Drafts research documents to submit to the IRB such as amendments and continuing reviews, and answers IRB related questions as needed.
• Maintains and updates files of all applicable regulatory documentation for IRB including protocols, approvals, amendments as well as any communications with sponsors.
• Secures, organizes, and documents as required maintaining all HIPAA guidelines for safeguarding of patient’s medical information.
• Maintained, issued, and monitored e-dairy data for study subjects.
• Manages and responds to project related email.
• Communicated regularly with study team about status of multi-site clinical studies, and obtained signatures under direction of Clinical Research Associates as needed for sponsored multi-site studies.
• Knowledge of CFR, GCP and ICH guidelines.
• Provides shadow training to newly reporting research coordinators and research assistants.
• Attends area seminars and other meetings as necessary.

Administrative Assistant

Confidential

Responsibilities:

• Responsible for coordinating and inputting data entries into the command database, resulting in 100% accuracy and accountability for tracking over 1300 military and civilian personnel with no discrepancies noted on the annual WING Administrative Inspection in December 2011.
• Proficient in using Fleet Training Management and Planning System (FLTMPS). Collected information from files or staff for routine inquiries or for periodic reports. Stepped in to perform numerous job duties during a staffing transition from 6 to 3-member team.
• Oversaw evaluations such as writing, proofreading, and editing for over 100 personnel. Proofread instructions, awards, and correspondence.
• Entrusted with responsibility for handling classified and sensitive information. Stepped in to work as Command Sponsor Program Coordinator with zero discrepancies.
• Drafted routine correspondence; screened and directed calls and incoming correspondence.
• Very experienced and skilled in preparing correspondence and other administrative reports using the Department of the Navy Correspondence Manual for proper format, grammar, capitalization, sentence structure, spelling, punctuation, etc.

Legal Administrative Assistant/Office Manager

Confidential

Responsibilities:

• Provided high-level legal administrative support and customer service to over 1400 personnel by preparing powers of attorneys, notarizing documents, providing will executions, and typing court continuance letters.
• Coordinated and gathered data from six commands to accurately prepare quarterly reports to higher echelon.
• Performed analytical, evaluative, and coordinative work associated with a wide range of management topics and issues as they related to missions, functions, policies, programs, and operations.
• Provided consultation, guidance and assistance to current employees, former employees, and eligible family members.
• Kept the Legal Department Head informed of upcoming meeting, milestones, deadlines and other significant events on time or ahead of schedule resulting in the timely submission and accuracy of all legal correspondence.
• Managed executive calendar.
• Participated in developing and monitoring the assigned budget, and ordered and maintained office supplies.
• Screened calls and answered phone in a courteous and professional manner. Scheduled appointments and ensured arrival of clients.
• Performed clerical duties such as typing routine correspondence, serializing, and the timely management of daily distribution of correspondence including faxes and email. Filed and retrieved command documents, records and reports.
• Organized and maintained office filing systems including paper and electronic files. Set up conference rooms with recording devices and microphones and secured proper equipment for hearings. Maintained legal correspondence tracking.
• Provided information to supervisors and co-workers by telephone, in written form, email or both.

Defense Legal Administrative Assistant

Confidential

Responsibilities:

• Scheduled and coordinated appointments, screened calls and resolved or referred them as appropriate.
• Managed executive calendar and maintained the legal correspondence tracking by keeping the Defense Legal Department Head informed of upcoming meetings.
• Drafted legal correspondence and memos.
• Assisted in conducting witness interviews in preparation for court hearings.
• Welcomed customers and visitors in a friendly and courteous manner.
• Utilized internet email as an effective communication tool. Maintained and updated client tracking system daily.
• Conducted legal research concerning the interpretation of a variety of rules and regulations. Traveled as needed to conducted witness interviews for pending court trials and hearings. Assisted with drafting court motions.
• Maintained and ordered office supplies and ensured all office equipment was in proper working order. Opened, sorted, and distributed incoming correspondence, including faxes and email.

Legal Administrative Assistant

Confidential

Responsibilities:

• Provided legal administrative assistance to fourteen nuclear submarines and the parent squadrons by providing powers of attorney, notaries, will executions, and court continuance letters.
• Responsible for establishing and maintaining official documents and records in appropriate files to ensure organization of materials. Prepared quarterly reports and created documents using MS Word.
• Led in-depth training seminars for key submarine leadership to address, resolve, improve legal issues affecting personnel.
• Assisted the Administrative Department by providing management assistance with matters related to manning and staffing, and oversaw the various operations of the Administrative Department to include managing multiple projects and stressful deadlines; researching minor complaints or problems; summarizing HR facts and issues; and processing a variety of personnel actions related to pay, benefits, grievances, appeals, discipline and performance.
• Served as the Command Education Services Officer ensuring timely completion of exam worksheets and ensuring rating exam were received for everyone including newly reporting service members.