We provide IT Staff Augmentation Services!

Administrative Assistant Ii Resume

TECHNICAL SKILLS

  • MS Word, Works, Excel, Outlook
  • Word Perfect
  • Type 55+ wpm
  • Data Entry
  • 10 - key (by touch)
  • PeopleSoft HR and FIN

PROFESSIONAL EXPERIENCE

Administrative Assistant II

Confidential

Responsibilities:

  • Provide support to the Chief, Confidential, and (Commissioning Engineering Facility).
  • Maintain calendar and schedule appointments, meetings with internal Confidential staff and outside constituents.
  • Gather technical material for use in reports, new releases, briefings, and independently corrects and edits documents.
  • Process payments and invoices using PeopleSoft Financial.
  • Prepare Blanket Purchase Agreements for supplies and services.
  • Using PeopleSoft HR, I process time and attendance for approximately 110 employees, to include Managers and Engineers.
  • I prepare and submit PARS, SPARS, Salary Increases and requisition vacant positions via PeopleSoft HR.
  • Maintain personnel files, reports, notes and additional information in employee records.
  • Schedule conference rooms for outside vendor and AGMs within Confidential .
  • Prepare travel arrangements, process and prepare travel and expense vouchers.
  • Receives incoming mail and routes items within the department for appropriate action.
  • Reviews responses prepared by Division Chief, Directors and subordinate for accuracy in format, grammatical content, adequacy in compliance with Confidential guidelines.
  • Assist with training new hire administrative staff and coordinate computer, telephone and office set - up thru MAXIMO.

Administrative Assistant I

Confidential, Greenbelt, MD

Responsibilities:

  • Process and submit time and attendance for approximately 200 union represented employees.
  • I was responsible for supporting S&I, Truck and Machine Shops at Greenbelt Yard (recently hired an Administrative Assistant to help support Truck and Machine Shops).
  • I am also responsible for the S&I Shop in Alexandria, VA.
  • Also assist the General Superintendent in special projects whenever needed.
  • Maintain personnel files, reports, notes and additional information in employee records.
  • Update departmental shop assignments and ensure employee contact information is current.
  • Coordinate mandatory training for management and union represented staff.
  • I have taken several training courses while working at Confidential .
  • Coordinate event facility scheduling, to include contacting vendors, arranging for location and set-up of facility.
  • Maintain current information for supervisor to include posting staff notices, internal vacancies, safety bulletins and various internal notices.
  • Maintain inventory of office supplies, contact vendors for office machine repairs and schedule maintenance of office machines.
  • Assist with training new hire administrative staff and coordinate computer, telephone and office set-up.

Administrative Assistant

Confidential, Washington, DC

Responsibilities:

  • Managed database and provided administrative support to the Science Information Management Branch and the Toxicology Epidemiology Branch.
  • Provided administrative support by gathering information pertaining to reports and documents.
  • Reports included preparing memos, disciplinary charts, risk assessment documents and various confidential documents.
  • Scheduled interviews for new hires and scheduled meetings for various branches.
  • Prepared purchase orders and monitored supplies for several branch divisions.

Administrative Coordinator

Confidential, Washington, DC

Responsibilities:

  • Provided administrative support for various upper management to include Senior Vice President, Director and government lobby officials.
  • Made travel arrangements, to include hotel, airline and care rental reservations.
  • Prepared and process travel authorization and reimbursement documentations.
  • Scheduled and supported meeting with external agencies to ensure logistics and all necessary documents were available for meetings and conferences.
  • Collected and maintained all state-related bills, to ensure account availability and access by relations and congressional staff.
  • Coordinated all facilities related issues and office supply requirements to include office moves, coordinate with technical staff, ordering supplies, facility maintenance, and maintenance of office equipment (fax machines, printers, postal machine, etc.) Perform as property custodian.
  • Reviewed correspondence for the Vice President and upper management, for procedural and grammatical accuracy.
  • Provided input to improve clarity and content of letters and memos to be signed by upper management.
  • Maintained shared calendar to ensure meeting, conference, teleconference, training session and scheduled leave was reordered on the electronic calendar.
  • Gathered pertinent information and managed the library resource including updating publication on housing issues and reports for constituents and Capitol Hill staff.
  • Managed switchboard, served back-up to receptionist.

Secretary

Confidential, Washington, DC

Responsibilities:

  • Provide administrative support to Deputy Chairman and Vice President of Confidential .
  • Provided administrative support to the Office of Construction - Washington Metropolitan Area Transit Authority.
  • Maintain files, reports, notes and additional information in department files.
  • Updated departmental employee contact information to ensure current.

Secretary

Confidential, Washington, DC

Responsibilities:

  • Provide administrative support to Deputy Directors.
  • Maintained daily incoming and outgoing correspondence log.
  • Arranged conference calls and meeting.
  • Drafted correspondence relating to production of military helicopters.
  • Produced drawings of helicopters using PC MacDraw.
  • Performed general office secretarial duties (i.e. filing, typing, answering telephones, photo copy, and ordering office supplies.)

Staff Assistant

Confidential, Washington, DC

Responsibilities:

  • Provided secretarial services and administrative support to the Deputy Director of Installation/Base Support and the Assistant Director/Air National Guard.
  • Frequently traveled to Air National Guard Bases through the United States to collect history and complied records.
  • Prepared correspondence relating to property transactions by the Air National Guard.
  • Performed general office secretarial duties (i.e. filing, typing, answering telephones, photo copy, and ordering office supplies.)

Hire Now