SUMMARY:

• 16 years of progressive financial responsibility working for Universities, Commercial and Government contractors in both corporate (indirect) and contract (direct) finance for both domestic and international endeavors.
• Accounting: focused on areas relating to financial analysis; involving A/P, A/R (including use of WAWF), general ledger, journal entries, indirect rate/provisional rate builds, incurred cost reporting, QA of Payroll (ADP), Taxes, Bank Recs, Cash Flow, Borrowing base, P&L, Trial Balance, Revenue Recognition, Unbilled, pre - close and close.
• Financial Analysis and Project Control: all of the above included as well as EVM, EACs/ETCs, Budget, Variance, resource management, projections, status reports for management and customer (CSRs, CDRLs, MSRs, PMRs), pipeline, cost projections, scorecards, staffing, audits, creating unique models and tools with advanced skills in Excel and Access (including programming in VBA) to increase efficiency and accuracy, work flow management, training project managers to make best case finance decisions with both cost and schedule, allowing for maximization of revenue and award fees. Business intelligence methods of analytics, data mining, financial models, statistical analysis and predictive paradigms. Dependent on position, work was performed at the task, division and corporate level.
• Contracts: Federal and State Government Schedules, Vehicles, GWACs, BPA and IDIQ contracts and extrapolated the financial guidelines to ensure contracts are in compliance from a Finance requirement standpoint and by GAP, FAR, DCAA and company standards. Pricing for: proposals, modifications, schedules, as well as contracts for subs and 1099s. Have worked extensively on all types of contracts: CP, T&M, FFP, GWAC, IDIQ, and BPA.
• Soft Skills: demonstrated excellent interpersonal and liaison skills working with internal and external clients successfully to resolve issues, complete communication loops, and training for personnel. Ability to present findings and recommendations at the Executive level. Proactive, team-oriented attitude.
• Software Skills: PeopleSoft, SAP, Hyperion, Oracle, very proficient with Deltek CostPoint and GCS Premier. Advanced Excel (Certified), and other MS office applications; program in Visual Basic (VBA) and Cognos (SQL) to write code/scripts to create more efficient financial budgeting tools, models and reports in Excel, Access and Cognos for ERP data. Assist in setup of companies in GCS Premier, upgrade/implementation assistance in SAP, Costpoint and GCS Premier and QuickBooks.
• Web design with various applications and html.

TECHNICAL SKILLS:

• Excel (MS Certified)
• Word
• PowerPoint
• Access and Project
• Deltek CostPoint (version 7 and older)
• Deltek GCS Premier
• Oracle Financials
• Quickbooks
• Discoverer
• Banner
• PeopleSoft Tools
• SAP
• Hyperion
• Cognos
• SQL
• Visual Basic (VBA)
• C/C++

PROFESSIONAL WORK HISTORY

Cost Analyst

Responsibilities:

• Fill in for employee out on leave.
• Responsible for collection of costs for all power stations in the DELMARVA area.
• Prepare Budgets with actuals v. budget and report variance.
• Assist in creating communication flow procedures from field to main office regarding costs for more accurate accruals and estimates.
• Collaborates with Program/Project Managers on budgets, actuals, estimates and variance.

Project Control Analyst

Responsibilities:

• Direct report to COO on all matters listed below and ad hoc research projects.
• Collaborates with Program/Project Managers, Operations, Procurement and Accounting & Finance.
• Responsible for business and financial functions and deliverables related to a portfolio of contracts, including: pricing, assessing the basic terms and conditions of the contract, monitoring, analyzing and reporting on project performance, supporting collection efforts and closing out projects.
• Participates in the financial planning, tracking, analysis, and reporting on multiple projects of varying contract type, size, complexity, and level of risk.
• Preparation of internal/external financial deliverables and reports to include Annual Operating Plan/Budget, Monthly Sales Forecasts, Project and Program EACs/ETCs, basis of estimates (BOEs), EVM reports.
• Project structure setup in ERP system, program budget baselines, purchase requisitions, monitoring subcontractor costs and contracts: reviewing/approving/tracking, and subcontractor invoices.
• Reviews project financials for accuracy and completeness.
• Monitors expenditures (weekly, monthly, year-to-date, and inception-to-date); notifies management of significant variances and trends.
• Researches and provides timely analysis and variance explanations in project performance between baseline, forecast, and actuals. Provide observations and recommended corrective action.
• Proactively interfaces with Project Managers, Sr. Technical staff, Contracts, Program Control/Finance, Acquisition partners, Oversight, and Operations to facilitate mitigation of program performance issues.
• Prepares financial information for in corporation into Program Management Review packages.
• Prepares financial Contract Data Requirements (CDRL) for programs and ensure all contractual requirements are met and delivered on time.
• Reviews and approves invoices for submission to customer.
• Assists in pre-close and closing process.
• Works to resolve unbilled issues in a timely manner.
• Creates processes and procedures that adapt from a currently small company to a mid-sized company for Operations, Finance and Procurement.
• Creates and maintains all financial models used throughout the company, ensuring consistency and reliability. Any training necessary to use models.

Project Control

Responsibilities:

• Assist with Finance and Accounting policies, procedures and models for small government contractor, setting up data in QuickBooks.
• Performed daily bank account reviews, bank statement reconciliation, and performed AR/AP review, cash flow, DSO.
• Performed General Ledger Maintenance, including subsidiary ledgers.
• Prepared the Monthly/Quarterly Finance reporting for the CEO, including preparation and presentation of: Income Statement, Asset/Liability, Monthly Report Card, Revenue Analysis, Time sold, Budget variance.
• Closed books for accounting period and prepared ancillary closing reports.
• Worked closely with Contracts staff to support/review Fixed Price, T&M and Cost Plus contracts, modifications and pricing for multiple schedules.
• Had daily interaction with Program Managers; assisted with their understanding of financials and training.
• Developed the tools and models for, and prepared: EACs, ETCs, MSRs, CDRLs, EVM reports (using Excel).

Budget Analyst

Responsibilities:

• Prepared financial and quarterly reports, budgets, and met with project managers as needed to reforecast Grants and Department budgets, including monthly financial presentations.
• After monthly close, entered actuals into the budget and prepared reforecast.
• Analyzed ad hoc metrics and did deep data mining and pivot tables for each account.
• Prepared A/P and A/R vouchers and forwarded to Accounting.
• Managed Library Budget and individual and rollup levels and tracked against actuals, providing variance explanations and solutions.
• Did month end reconciliation for payroll, Direct and ODC costs, credit card statements, petty cash, expense vouchers and journal vouchers.
• Prepared the variance/error explanations as well as JVs for corrections.
• Created templates, databases, tools and financial models in Excel (extensive use of pivot tables).

Sr. Financial Analyst

Responsibilities:

• Monthly/Quarterly/Annual Finance status and Revenue reporting for each contract in division which I presented to Senior and Executive staff each month via PowerPoint model.
• Prepare rolling 3-year Budget; populate with actuals, explain variances, provide solutions.
• Built pricing models and price new RFPs, also price modifications to existing contracts. Both as prime and subcontractor. Also created models to ensure that new hires’ salaries were such that the level of profit assumed on project/task could be maintained.
• Built common EAC models so all PMs were using same model; training of PMs in its use.
• Assisted new CFO with internal audit to facilitate sale of company.
• Reviewed monthly project reports from CostPoint and reviewed with managers who needed assistance understanding their reports, gentle guiding toward improving financial oversite at the Program Manager level.
• Participated in kickoff meeting for newly won contracts and subsequent team meetings.
• Assist Program Managers with Monthly Status Reports, Funds and Labor Hour Expenditure Reports and Contract Funds Status Reports, CDRLs and DM.

Sr. Financial Analyst

Responsibilities:

• Implemented weekly ‘cash call’ with CEO to review cash flow, A/R and A/P.
• Performed daily bank account reviews, bank statement reconciliation, and performed AR/AP review.
• Performed General Ledger Maintenance, including subsidiary ledgers.
• Lead Analyst (ie, Controller for client - startup company McKean Defense Group, LLC. ) Set up company/implementation in GCS Premier. Prepared the Monthly/Quarterly Finance reporting for the CEO of MDG, including preparation and presentation of: Income Statement, Asset/Liability, Monthly Report Card, Revenue Analysis, Time sold, Budget variance.
• Closed books for accounting period and prepared ancillary closing reports.
• Worked closely with Contracts staff to support/review Fixed Price, T&M and Cost Plus contracts, modifications and pricing. Multiple schedules (ie, GSA, SeaPort E, IDIQ, BPAs).
• Had daily interaction with Program Managers; assisted with their understanding of financials and training.
• Developed the tools and models for, and prepared: EACs, ETCs, MSRs, CDRLs, EVM reports (using Excel and Project).
• Indirect supervision of accounting clerks, contract analysts, HR recruiters and QA of ADP Payroll.
• Incurred cost reporting for multiple clients.
• Prepared direct/indirect Budgets.
• Evaluated, assessed and recommended improvements for Accounting and Business Processes.
• Reported and analyzed data using various report writers, primarily Cognos/Impromptu and SQL for Deltek GCS Premier.

Sr. Accountant

Responsibilities:

• Supervised A/P clerk; quality control of the data entry; A/R and A/P review, assuring that invoices were paid and that checks were run correctly.
• Quarterly reporting, reconciliation and variance analysis of Sales and Use tax, SUTA, FUTA, FICA, State Withholding tax; GSA IFF; Advances/Garnishments; Accruals; Indirect Rates; GL entries; Monthly and Annual close.
• Comparison and variance of provisional indirect rates and actuals rates monthly. Explain variance.
• Lead for contract reconciliations, training and contract financial management.
• Assist with CostPoint annual and periodic upgrades.
• Assisted with W-2 and 1099 preparations for annual income tax documentation.
• Liaison with DCAA and GSA.
• Incurred cost reporting.
• Financial modeling/tool construction.

Project Controller, Federal Sector

Responsibilities:

• Direct report to Sr. VP, participated in the control of costs and schedules on contracts requiring validated cost schedule control systems.
• Performed analysis and prepared reports ensuring that contracts were within negotiated and agreed upon parameters and government cost control guidelines.
• Design and preparation of budgets (3 year rolling) from task level rolling up to division level; both for direct contracts and indirect staff, schedules, EACs, ETCs, Revenue Recognition, Accruals, Variance (Budget v. Actual) MSRs, EVM reports, unbilled, pre-close and any ad hoc analysis needed.
• Functioned as liaison between PMs/VPs/Sr. VP, Contracts and Accounting.
• Worked with Contracts to review and ensure proposal and mod pricing were correct and best offer.

Budget Analyst

Responsibilities:

• Direct report to Sr. VP, University Life, performed Program budget planning, formulation, evaluation and execution for the University Life Division (included 20 departments).
• Prepared and presented financial reports: Budget vs. Actual, fund status reports, annual work programs and 5 year plans.
• Prepared reports/retrieve data from Oracle Financials and prepare ad hoc reports for various divisions as needed.
• Provided budget oversight for the division involving various funding sources to include state funding, student fees, revenue, and state/federal grants, and recommended allocations VP of University Life.
• Performed in-depth analyses of budget requests through cost benefit analysis, program trade-offs and exploring alternate methods of funding.
• Developed Access databases to measure student access to units’ services providing objective and quantifiable data backup for funding requests.

Cost Analyst

Responsibilities:

• Provided financial reporting for Sr. VP of division and the field offices: budget, revenue, cost, variance, backlog and EACs.
• Provided and created reports, presentations, tools and models for various T&M, CPFF and FFP contracts.
• Resolved financial issues between field offices/managers and Accounting Department.
• Performed financial reconciliation of tasks to ensure consistency between time sheets, internal reporting, Accounting reports and invoices.
• Assisted in proposal writing and preparation, and presentations for new business opportunities.
• Analyzed financial status of contracts and delivery orders to ensure funding levels are adequate, initiate funding requests as needed.
• Review of and submittal of contractually required reports: Monthly Status Reports, Funds and Labor Hour Expenditure Reports and Contract Funds Status Reports, CDRLs and DM.

Financial Analyst

Responsibilities:

• Provided analysis on GSA schedule contracts (status reports, revenue recognition reports, cost reports and financial projections, IFF reporting), prepared manual invoices for same, liaison with GSA payment office.
• Tracked revenue and cost on all company contracts and provided reporting and financial modeling on same.
• Assist CFO and Controller with ad hoc analysis of contracts.
• QA of manual Payroll cards.
• Provide management reports, tools and models for various T&M, CPFF and FFP contracts.
• Supervised Accounting Clerk.
• Preparation of client reports primarily: Monthly Status Reports, Funds and Labor Hour Expenditure Reports and Contract Funds Status Reports.
• Provided Program Management Support on DOD Contracts.
• Prepared deliverables such as Monthly Status Reports, Funds and Labor Hour Expenditure Reports and Contract Funds Status Reports, CDRLs and DM.
• Assisted in proposal writing/preparation, pricing and presentations for new business opportunities.
• Supervised Jr. Financial Analyst and Clerk.