SKILL:

• Proficient business professional with a proven track record Global Sourcing and Procurement functions; adept at using a variety of desktop and business applications including Zycus, Ariba Global Sourcing & Procurement, ITAM Remedy, Ariba Procure - To-Pay, SAP Applications, Microsoft Office Suite, Lawson, ITCARS Contracts and Supplier Database System.
• Excellent communication & planning skills displayed with all levels of management.
• Positive can-do attitude while effectively communicating expectations and educating internally and externally.
• Efficient in fast paced environments with ability to handle large workloads independently while radiating creativity and innovation.

EXPERIENCE:

Confidential, Jersey City, NJ

Global Sourcing & Procurement Project Coordinator

Responsibilities:

• Work with internal clients to establish business requirements for sourcing projects in various commodities such as Business Services, Property Management, and Construction.
• Ability to develop short and long term sourcing strategy and monitor RFP's through Ariba Global Sourcing & Procurement.
• Maintain excellent supplier relationships and vendor governance risk assessment records.
• Reached mutually beneficial agreements resulting in profitable outcomes for all parties involved.
• Negotiated pricing of service quotes from bidders to reach the lowest cost of services and achieve high cost reduction and avoidance savings.
• Used ability to understand complex contract terms and analysis of qualitative and quantitative proposals to make recommendations.
• Maintained excellent contract records; reviewed change orders, extensions, terminations and contract data reports to ensure compliance and timely renewals and/or terminations.
• Monitored fulfillment of contract obligations, due dates, net terms, and contract conditions.
• Coordinated with legal to ensure compliance of standard terms and conditions and seek advice when necessary
• Reporting and analysis of spend across top commodities and suppliers through Zycus.
• Created metrics and analysis of spend trends and team performance via Microsoft Excel and PowerPoint Presentations.
• Coordinated with all levels of management to facilitate best practices and procedures in sourcing as well as through data analysis of sourcing strategies to provide recommendations.
• Continually followed up with clients and vendors to ensure project deadlines are met.
• Provided support for 5+ team members on 20+ projects.
• Worked diligently in a proactive manner with no supervision.
• Kept organized records of all information between company and suppliers as well as team's progression.

Configuration/Asset Management

Responsibilities:

• Reviewed required information provided on all requests for CI creations/updates submitted via templates to regional intake mailboxes and ITSM task queue.
• Created/Updated CI’s in BMC Remedy Atrium CMDB based on CI templates.
• Handled/closed tasks assigned to Asset Management via Incident and Change Management environments.
• Prepared and executed bulk data loads of large project additions, updates, and deletions.
• Worked with data owners/engineering groups to obtain missing CI attribute information.
• Entered Ariba requisitions for Unix/Linux/Mainframe groups.
• Worked on process improvement projects to establish work efficiency and project completion.
• Facilitated a CMDB clean-up project to migrate value-added data to Service Now.
• Interacted with suppliers and other teams as part of support processes.
• Applied time management to meet deliverables and handle risks & issues.
• Worked closely with teams to develop project plans and forecasts to ensure delivery of solutions to the organization.

IT Contracts and Procurement

Responsibilities:

• Processed over $12 million IT Corporate and Construction requisition orders using Lawson, P2P Ariba, and SAP applications annually.
• Executed PR’s via SAP Purchasing System and maintained organized records of material data, quantities/dates, valuations, account assignments, delivery, tracking numbers, RFQs, contracts, and supplier information.
• Tracked and managed invoices, payments, net terms, supplier catalogs, use of VAR’s and preferred suppliers, and ensured pricing is in compliance with contract terms via Ariba P2P Purchasing system.
• Facilitated flow of purchase orders, invoices and vendor contracts using a global network of contractors and suppliers database system.
• Oversee schedule changes and supplier delivery timetables while mitigating risk and impact of interruptions.
• Accountable for IT Asset and Inventory Management using ITSM Tools such as BMC Remedy with focus on Purchasing and Receiving Modules as well as invoice reconciliation, shipment and delivery management. Configuration of BMC Remedy Change Management and Atrium CMDB.
• Helped identify and define IT Asset Management process requirements and prepare CI reports.
• Coordinated meetings within Requisitioning and Contract Management Teams to provide superior customer satisfaction and enhance capabilities.
• Report on significant supplier interruptions with requisitioning and contracts in compliance with SOX and update records as necessary.
• Evaluate and analyze supplier discrepancies and develop best practice solutions in collaboration with stakeholders
• Maintained reference materials and executive supplier contact information.
• Managed client’s portfolio of contracts (Software and Hardware).
• Consistent attention and adherence to supplier deliverables.
• Kept organized and up-to-date electronic database of contracts and related documents (SOWs, NDAs, MSAs, Amendments and Addendums, Change Orders, Sales Orders etc).
• Designed monthly collaboration team meetings to improve global cross-functionality within organization.
• Developed training manuals and processes for the over 200+ global IT staff members.
• Trained internal clients on purchasing systems and communicated company policies and procedures to maintain use of best practices, SOX compliance, and streamlined control of purchasing transactions.
• Developed and prepare contracts and purchase order reports for executive management monthly.
• Maintained contract and purchase order record retention for scope of service, payment terms, budgeting, scheduling of deliverables, invoicing and asset management purposes.
• Compared costs and evaluated the quality and suitability of supplies, materials, and equipment.

Confidential

Executive Administrator

Responsibilities:

• Provide administrative support to Vice President of Strategic Partnerships, and Senior Information Technology executives.
• Manage calendar and incoming correspondence using independent discretion and judgment, accomplishing work process changes and adaptability. Submit T&E/Pcard reports, order supplies, and provide support for group.
• Complete assigned process development / improvement deliverables on time with superior quality.
• Articulate the relationship between position responsibilities and process roles.
• Demonstrate adherence to documented procedures for all implemented cross-functional processes.
• Train and guide internal users through various applications.