SUMMARY:

• Administrative Executive Professional with extensive corporate experience in providing day - to-day and specific project support for both a small practice as well as a large company with international focus; contract work allowing me to work in various, reputable industries;
• Capable of handling diverse duties, strong organizational skills, ability to adapt to change and a willingness to learn;

TECHNICAL SKILLS:

• MS Office (Advanced)
• MS Windows/Apple IMac
• SharePoint
• QuickBooks/Aatrix Payroll Software
• Lotus Notes
• Shorthand
• MS 2010 Lync Attendant
• Bullhorn
• Recruitics
• PeopleSoft
• Microsoft Project
• Skype
• Enertia and Elite Accounting Software
• WEBCas Billing Software

PROFESSIONAL EXPERIENCE:

Confidential

Administrative Assistant/Project Coordinator/Sr. Director

Responsibilities:

• Make travel arrangements for operations employees, process of per diems, verify signed travel policy
• Asist and support RDO’s, Site Managers, and Field Tech Supervisors on projects and daily business needs
• Order and maintain office supplies and inventory
• Make travel arrangements for newly hired employees to travel for classroom training, including flight reservations, hotel reservations, and rental car reservations and processing per diem.
• Extensive calendar management
• Manage and maintain the operations of the office facilities, coordinating repairs and maintenance as needed.
• Primary point of contact for site personnel, including technicians and new hires
• Deploying corporate communication to the site and region
• Reason for leaving: Downsize

Executive Assistant/ Delivery Manager, CEO, and COO

Responsibilities:

• Scheduled and organized complex activities such as meetings, travel and other activities
• Travel and meeting arrangements
• Calendar arrangements
• Typed and designed general correspondence, memos, charts
• Catered lunches for 50 employees
• Handles personal matters for COO
• Reason for leaving: Project closedOwned interior design business

Executive Assistant

Responsibilities:

• Scheduled and organized complex activities such as meetings, travel and other activities
• Project Manager for Sales Team activities, including coordination of roadshows
• Assisted the VP in the management of his schedule, including calendar management, meeting coordination
• Typed and designed general correspondences, memos, charts, tables, graphs, business plans, extensive sale reports
• Reason for leaving: Contract ended

Assistant

Responsibilities:

• Extensive calendar management for scheduling and planning executive meetings and travel plans
• Prepared and edited memos, correspondence and reports utilizing MS Word, Excel, PowerPoint
• Coordinated and oversaw mailing list for clients and potential clients
• Office Manager and Event Coordinator for the Sales division
• Coordinated Proposals and RFPs; Project Manager for Sales Team activities
• Project Manager for mid-year company meeting involving meeting arrangements, hotel selection, and travel and catering. Handled mail-outs thanking speakers for attendance
• Reason for leaving: Reorganization & position eliminated

Executive Assistant

Responsibilities:

• Provided consistent high level administrative support to 3 Senior Managing Directors and staff
• Responsible for heavy calendar activity of Senior Managing Directors utilizing MS Outlook
• Scheduled and arranged meetings, conferences and seminars which ensured seamless running of meetings
• Processed expense reports, allowing timely reimbursement of business related expenses
• Prepared and edited memos, correspondence and reports utilizing MS Word, EXCEL and PowerPoint
• Billing coordinator for the CM&E team in Dallas
• Domestic travel arrangements; international travel arrangements to Canada and France
• Office Manager and Event Coordinator for the CME Team (Communications, Media & Entertainment)
• Coordinated proposals and RFPs
• Project Manager for event planning for future clients
• Handled on-site and off-site client meetings
• Reason for Leaving: Practice relocated to New York

Executive Assistant

Responsibilities:

• Prepared monthly detailed expense and accounting reports, travel arrangements, communication with vendors regarding account status, preparation of vendor credit applications
• Acted as assistant to Executive Assistant to the President, including assistance with Board meetings
• Handled invoice processing, including coding, and entering into the system
• Provided organization and maintenance of on-site, off-site and electronic accounting and landowner files which ensured accuracy in the bankruptcy filing
• Assisted AP in invoice and purchase orders.
• Assisted the General Counsel in documentation, filings, organization and phone calls
• Reason for Leaving: Company bankrupt and relocated

Executive/Personal Assistant

Responsibilities:

• Responsible for all administrative functions in connection with the operation of the Managing Principal’s office
• Dealt with assignments and issues that were of a sensitive nature with high level contacts inside and outside the company to gather and prepare information relative to the duties of the Managing Principal
• Coordinated telephone calls to client’s regarding client matters, i.e. invoices, client events, database material, etc.
• Handled complains from clients and vendors for resolution
• Coordinated events and meeting planning
• Assisted in development and maintenance of Lotus Notes databases (travel, publication, address) allowing for process improvement
• Domestic travel arrangements; international travel arrangements to England and France
• Tracked meeting dates, notified appropriate individuals of meeting, tracked attendance, prepared agendas, folders for attendees and prepared and assisted with presentation materials; prepare and distribute minutes
• Managed lists for year-end mailings, and prepared holiday greeting cards for clients
• Billing coordinator including invoices and purchase orders
• Built and maintained strong relationships with clients
• Assisted Marketing Coordinator with RFP’s and trade showsReason for leaving: Practice reorganization