SUMMARY:

• Certified in Microsoft Word 2016, Microsoft Excel 2016, Microsoft PowerPoint 2016, Microsoft Access 2016, Microsoft Outlook 2016, MS Project 2013; Visio 2016 Typing 70 - 75wpm
• Adobe Acrobat(read/write) 6.0, Clarity, Salesforce, QuickBooks Pro, Oracle System, PeopleSoft, Deep Blu Inventory System, Cognos, Impromptu 6.0, SharePoint 2013, Business Management System, STAMP Budget Management System
• Excellent with operational and statistical reporting (analytical skills) through Access and Excel creating pivot tables/charts, and macros.
• Very organized, detail oriented professional with excellent written and verbal communication skills, as well as problem solving skills.
• Multi-task person/self-starter that requires minimum supervision and has great prioritizing skills.
• A team player that can effectively interface with all levels of management, employees and customers. A fast learner on company policies, office programs and procedures.

PROFESSIONAL EXPERIENCE:

Project Coordinator/Data Reporting Analyst

Confidential,Charlotte, NC

• Supported various of levels of Program/Project Managers (Infrastructure) with multiple technical high to medium complex projects across the board. Coordinating projects through life cycle (Planning, Scheduling, Execution/Closing) and through phases as well (Discovery/Assessment/Analysis/Remediation).
• Develops, aggregates, and distributes weekly financial summary reports and Creates and distributes project financial reporting for key projects.
• Maintain and track tasks, subtasks and dependencies timelines for completions
• Maintain and track daily validations of planning, estimation and migration progress for application teams. Also, completing the daily/weekly/quarterly project metrics along with issues/risk/change control reporting.
• Communicate with site owners with various applications migrations - policies/training/procedures.
• Developing Gantt timeline charts, process flows, workflows and dashboards, etc. for architect projects/risk operational/cybersecurity, etc. with Excel/Visio/PowerPoint and Microsoft Project.
• Manage and maintain project records and electronic files on SharePoint. Creating calendars, sites/sub sites, inserting web apps/creating libraries, etc. Also, grant persimmons and upload/export/import all types of files.
• Schedules project team meetings, develops agendas and distributes meeting minutes; assist in the gathering of project requirements and documentations.

Marketing Coordinator/Executive Assistant

Confidential,Charlotte, NC

• Managed the Executive Team of VP’s calendars through Microsoft Outlook 2013, which included setting up meetings/teleconferences/video conferences, scheduling conference rooms also, managed expense reports and arranged travel reservations (Domestic and International).
• Performed diverse, advanced and confidential administrative support including composing, signing and releasing routine complex correspondence and contract agreements.
• Managed different and conflicting objectives, projects, activities at once: Mass Media, Digital and Creative teams
• Work with the production and creative services teams to ensure client needs and requirements for production of the advertisement are met.
• Create and Format documentation/PowerPoint Presentation/Excel Spreadsheets; analyzed data for financial reporting/preparing graphs/charts for gross comparison, pivot tables for tracking purposes.
• Prepared status reports along with financial presentations for uploading to SharePoint for viewing across the broad.
• Assist Managers with Mass Media, Digital and Creative with coordinating online advertising campaigns agendas and distributes meeting minutes.
• Compile data from Salesforce to produce many types of customer/sales/etc. reporting.
• Handled On-boarding and Off-boarding new employees, contractors and interns insuring all hardware/software, ID’s and training has been established also, managing cube locations placements.

Project Coordinator

Confidential,Charlotte, NC

• Supporting VP of Regulatory Reporting in the Wholesale Department with year-end audit.
• Coordinating and assisting with the reporting (entering data) for Brokers/Dealers, external and regulatory reporting, and surveillance to make sure they comply with regulations.
• Managed the formatting of financial reporting document; by inserting excel spreadsheets/pivot tables/charts into word document; entering financial reporting data; insuring all edits have been formatted and updated to meet reporting standards.
• Coordinating shipments of Regulatory Reporting to meet deadline.

Confidential,Charlotte,NC

• Support the Project Manager of Change Control Dept. in IPPM Division.
• Assists with facilitating Change Control Board Meeting where new or revised change request (CR)/ enhancement request (ER), Business Cases, Client Discovery Funding request, Client Fit (CR), and Business Requirements Document* (BRD) are presented to the Business Stakeholders and IT Partners, etc.
• Maintain/track documentation/ Business Stakeholder’s approvals, IT estimates, deliverables and ensuring compliance to project methodology through internal adherence project reviews.
• Managed Weekly Status Report by tracking project milestones, managing/communicating risks/issues, key accomplishments and financials also prepare Steering Committee/Leadership presentation. Work with
• Project Leads to develop drafts for project deliverables such as project plans, schedules, budgets, etc.
• Scheduling project team meetings, develops agendas and distributes meeting minutes; assist in the gathering of project requirements; assist in the development and maintenance of project documentation; maintains project task through life cycle.
• Coordinates project issue management and identifies resources to provide solutions or escalates to avoid project delays.
• Prepare budget materials, financial reports and statements for multiple projects; input data and financial transactions to various systems; Entering resources and task into clarity.
• Restructured internal Organizational Readiness SharePoint site enabling team to more easily locate pertinent documents and links.
• Creating on going variance reporting (pivot tables/charts, etc.) for Change Control data
• Creating/editing work flow diagrams through Visio

Project Coordinator/ Executive Administrative Support

Confidential,Charlotte,NC

• Managed the Project Director & Project Manager’s calendar through Microsoft Outlook 2010, which included setting up meetings/teleconferences/video conferences, scheduling conference rooms and also managed expense reports and arranged travel reservations (Domestic and International).
• Schedules project team meetings, develops agendas and distributes meeting minutes; assist in the gathering of project requirements; assist in the development and maintenance of project documentation; maintains project task schedule.
• Coordinates project issues, identifies resources to provide solutions or escalates to avoid project delays.
• Supported the Project Managers with budgets, project expenses to produce financial presentations for comparison.
• Prepare budget materials, financial reports and statements for multiple projects; input data and financial transactions to various systems.
• Reconcile actual project costs to project forecast and performing routine variance analysis for multiple projects.
• Created and composed Organizational Charts, Flow Charts, Complex Spreadsheet in Excel, templates, etc. through Visio 2010 and MS PowerPoint 2010. Assisted with Request for Quotes & Standard Operational Procedure documentation, formatting and proofreading.
• Handled On-boarding and Off-boarding new employees, contractors and interns insuring all hardware/software, ID’s and training has been established also, managing cube locations placements.
• Handles the entire department’s ordering of computer accessories, office supplies and catering.

Project Coordinator/Executive Administrative

Confidential,NC

• Executive Administrative Assistant to the Director of Quality Control and Staff for 5 facilities.
• Successfully created/composed and coordinated a 2007 Access Database for 5 facilities (NC, KC, PA, and (2) in CA) to use for operational and statistical reporting. Compiling data from 5 facilities to produce monthly reporting for KPIs.
• Composed and created complex Excel spreadsheet, inserting VBA codes and macros to automatically update pivot tables, reports and charts to analyze data for monthly KPIs.
• Created and communicated ISO9000 compliance documents to team.
• Assist in preparing estimates, schedules, budget, specifications and reports.
• Created Organizational Charts, Flow Charts, templates, etc. through Visio and MS PowerPoint.

Project Coordinator

Confidential,Atlanta GA

• Supported the Controller and Accountants of Financial Accounting Services
• Prepare budget materials, financial reports and statements for multiple projects; input data and financial transactions to various systems.
• Reconcile actual project costs to project forecast and performing routine variance analysis for multiple projects.
• Interface with finance support team, project manager, and financial contacts from other departments to resolve issues.
• Enter cost actual and forecast updates for multiple projects by the monthly deadline with additional updates as needed in the STAMP budget management system.
• Schedules project team meetings, develops agendas and distributes meeting minutes; assist in the gathering of project requirements; assist in the development and maintenance of project documentation; maintains project task schedule.
• Coordinates project issue management and identifies resources to provide solutions or escalates to avoid project delays.
• Managed the Controller Calendar through MS Outlook 2007. Handled all Administrative daily duties.