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Jr. Project Manager/coordinator Resume

Oakbrook, IL


A self - starter that is very detailed-oriented and motivated by the company’s goals and success. Work history includes an extensive background as a proactive problem solv er totaling over 15 years of experience. Software skills include Microsoft Office, Micros oft Project, PeopleSoft, CAD Viewers, Documentum, Adobe Acrobat Professional, SharePoint, ServiceNow, JD Edwards and Metric applications.


Confidential,Oakbrook, IL

Jr. Project Manager/Coordinator

  • Assist with the creation and maintenance of the MS Project schedule by working with Project Managers (including Offshore PMs) in defining the tasks and help build the overall schedule for Applications/Enterprise, Network, Infrastructure, Data and Security projects
  • Create repositories for all new projects and obtain any missing information required to complete the Project Initiation Request (PIR)
  • Assist with the maintenance of project documentation and artifacts within SharePoint, such as:
  • Project Workbooks
  • RAID logs
  • Project schedules
  • Meeting notes
  • Scope, Requirements and Closeout documents
  • Asset tracking
  • Weekly time/financial tracking and reporting
  • Direct involvement in the overall planning, organizing, directing, controlling and delivery of all assigned projects prioritized in alignment with the client’s expectations and business needs
  • Team coordination efforts included scheduling of meetings (program/project, team, high profile business partner meetings), Room reservations, Material printing requests, Attendee follow-ups
  • Improved and created documentation proceedures and document templates
  • Physical audit of Network’s equipment inventory retrieved from project refreshes
  • Facilitate Weekly Engagement Meetings (WEM) with the IT PMO team, Solution Architects (SAs), Database Admins (DBAs) to review and discuss all new Project Initiation Requests (PIRs), Ruff Order of Magnitude (ROM), Statement of Work (SOW), Change Requests (CRs) and Closure documents
  • Created ROMs, CRs, SOWs and Closure documents for PMs
  • Facilitate weekly meetings with clients and stakeholders to review PIRs and all architect designs and changes
  • Audit projects to ensure IT PMO processes are being followed
  • Followed up on the interdepartmental activities ensuring completion of the scheduled tasks that were assigned
  • Coordinated with Outsourcing teams on Bill of Materials (BOMs) and installment dates/times for clients
  • Manage small Network and Enterprise Application Integration (EAI) projects
  • Worked with the Procurement team on over budget equipment purchases and approvals through the Capital Expansion Committe (Capex)
  • Direct involvement of the client’s Data Migrations within the U.S. and international locations from one server center to another
  • Assisted in the Change Control process for projects that required a temporary shutdown of data flows, internet and servers in order to provide the neccessary updates/improvements

Confidential,Calumet City, IL

Project Information Management Coordinator

  • Managed 35 different vendors’ documents to ensure that the final storage, maintenance, and closeout of project files are accurate for the Whiting Refinery Modernization Project (WRMP)
  • Oversaw and assisted with the handling and storage of all engineering, procurement, supplier and project documentation
  • Responsible for managing the storage, distribution and filing of all project documents in both paper and electronic format
  • Assisted with the storage of electronic documents, updating of document revisions and input of required information into the Electronic Document Management System (EDMS) by using the required attributes, numbering, and file naming conventions
  • Worked with local project team to plan for final handover of electronic documents and data into the site EDMS
  • Single point of contact for all document, drawing number, and line number requests by engineers and vendors
  • Ensured that Confidential employees are inputting their documents correctly (Correct folder, file names, document numbers, titles, revision information and attributes)
  • Coordinated with Engineering, Procurement and Construction (EPC) contractors and their assigned Document Control personnel as required ensuring that the document/data received from EPC contractors meet project requirements Scanning/Plotting/Printing

Confidential,Downers Grove, IL

IT Project Coordinator (Contract)

  • Purchased all IT related hardware, operating system software, and telecommunications equipment and services for Projects and individuals’ requests throughout the organization in various regions via openview service desk tickets and/or authorization for expenditure (AFE) form
  • Purchased Business- related mobile and hotspot devices for the organization
  • Assisted other geographical regions with IT procurement
  • Ensured that all purchases are cost efficient for the organization
  • Worked with Technical Support in deploying equipment ordered at the time the item(s) arrived
  • Created Purchase Orders (P.O.s) from vendor quotes of future equipment and services
  • Managed the Preferred Vendor List for IT Business on a quarterly basis for the amount of money that was spent with each vendor by using JD Edwards
  • Updated the Preferred Vendor List for IT Business with any information that has changed (i.e. Contact information, Strategic or Tactic, and the services they provide)
  • Assisted with maintaining and creating Vendor Relations
  • Renewed, add, or cancel Software and Hardware Licenses
  • Verified that Master Service Agreements (MSA) and Statements of Work (SOW) are filled out accurately for Consultants hired through 3 rd party vendors
  • Managed the Shared Services Budget for IT Business
  • Assisted with forecasting the Shared Services Budget for the upcoming year
  • Processed current and past due invoices and credits via e-mail and postal mail for all the IT related items
  • Audited invoices that deal with IT PMO’s consultants
  • Worked closely with IT PMO members on their projects to help maintain their set budget
  • Created different aspects that were obtained in pulling information from different spreadsheets quarterly to review cost of operations in IT Business and IT PMO to see if certain costs could be reduced

Confidential,North Riverside, IL

Office Assistant

  • Provided responsive, error free, efficient and timely processing of store detail
  • Processed daily sales and register detail
  • Reconciled the safe ’s funds and cash from each register twice daily
  • Processed vouchers/change orders
  • Distributed reports to Store Coach, Assistant Store Coaches, and Leads
  • Maintained accuracy of data and cash count
  • Maintained files for various store reports
  • Issued refunds on returned merchandise
  • Assisted Hu man Re sources with clerical functions for future applicants and existing employees

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