SKILLS SUMMARY:
Organized professional with 8+ years experience in Meeting and Event Planning. Experience in Corporate Meetings, Event Planning, Training and Development Meetings for the pharmaceutical and financial industries. Expert in managing vendors, speakers, schedules, travel and accommodations. Proven ability to balance priorities, meet tight deadlines, and work in high-pressure environments. Known for being a team player and successful project management. Core competencies include:

• Site Selection & RFP Development
• Training and Development Program Management
• Registration & Housing Supervision
• Budget Tracking and Reporting
• International and Domestic Event Planning & Management
• On-Site Management
• Project Management
• Speaker Management
• Team Building
• Bi-lingual professional
• Meeting Planner Software Tools
• Audiovisual/Technology troubleshooting and set-up
EMPLOYMENT HISTORY:

Confidential, Warren, NJ January 2007 - June 2011
Program/Event Manager

• Facilitated the Financial Advisor (FA) Sourcing and Development department, with the planning and execution of the FA training. The Training Center oversees the training of 1500+ FA's per year.
• Managed the RFP development, negotiated hotel contracts for US divisional meetings.
• Planned and executed major aspects of meeting management to include site selection, develop and write marketing materials, arranging travel, Food and Beverage, reservations, build registration websites, and provided on-site and off-site management for assigned meetings ranging from 100 to 1000 attendees.
• Managed the "Blue Chip" yearly event, including site selection, budget management and overall logistics.
• Coordinated internal and external speaker availability - sent yearly forecast dates to confirm the calendar year. Provided logistics, AV needs, collection of material and travel.
• Wrote proper training material for the department SharePoint site as well as the training registration website.
• Managed meeting minutes and agenda for various projects.
• Monitored the on-boarding process of all FA new hire process, as well as class changes pre and post production start dates. Communicated curriculum timelines and deadlines.
• Coordinated compensation changes of the employees in the FA program, directly communicated with HR monthly salary adjustments.
• Responsible for the management of internal database. Input FA new hires and maintained existing FA's with their status - class changes, branch transfers as well as exiting the FA program.
• Responsible for communicating to Branch Managers FA YTD standings in accordance to individual projected goals, ensuring managers follow company procedures.
Confidential, Union, NJ June 2005 - January 2007
Meeting Planner/Speaker Bureau Planner
• Managed Promotional Dinner Meetings, CME (Continuing Medical Education) and Grand Round meetings for a sales force of 75+ throughout the Country for fortune 500 companies such as GSK, Schering Plough, Pfizer, Novartis, etc.
• Managed meeting vendors for delivery of services to include food and beverage, A/V services, entertainment, transportation, housing, and security.
• Monitored and tracked budget, registration, and housing for all corporate meetings and events.
• Prepared and distributed pre-meeting materials and ensured the materials were delivered on time to the sales representatives.
• Wrote and managed all marketing material such as invitations, fax announcements, etc.
• Reached out to speakers for availability, reviewed BEO's for room set-ups and menu selections, sending out invites to the medical professionals.
• Reconciled and closed meetings to finalize costs of each meeting and worked on future forecasts.
• Managed and tracked the database of the Key Opinion Leaders (KOL), ensuring their paperwork was compliant. Scheduled KOL for the meetings while managing their travel needs.

Confidential, Parsippany, NJ December 2002 - June 2005
Sales Administrator

• Direct support to the VP of sales, planned and managed 12-25 meeting events per year for 40-100 attendees.
• Wrote marketing material and sales proposals for sales representatives with pricing timetables and payroll products.
• Organized and managed quarterly regional meetings and annual sales kick-off meetings, team building activities, room set-ups and selection of food and beverage.
• Managed the annual Pre President's Club trip for all divisional qualifiers, which consisted of site-selection, transportation vendors, selection of food and beverage and set-up of reception galas.

Confidential, East Hanover, NJ December 2000 - December 2002
Program Event Coordinator

• Assisted with the coordination and administration of industry programs, projects, processes and with the planning, preparation, and control of events, communications, records, reports, and documents.
• Arranged and coordinated logistics for events, and meetings.
• Assisted with the development of web content for the event as well as informational material.
• Performed research and data analysis, assisted in related duties as required.
• Primary liaison with hotel representatives and Destination Management Company (DMC).

Computer Skills:

• Proficiency in MS-Office, Word, Excel, PowerPoint, Outlook, Access and MS Project.
• Proficient with Meeting Planner software tools such as Starcite and Metron.
• Proficient with PeopleSoft and SalesForce web based software.

EDUCATION:
Bachelor in Tourism Administration with a concentration in Groups and Conventions Management
Travel Agency Management Prerequisite
Certificate in Project Management