Executive Assistant Resume

SUMMARY:

Resourceful Executive Assistant adept at coordinating international and domestic travel, organizing large scale meetings and managing third party vendors.
Highly self - motivated with a solid work ethic. Skilled at multi-tasking and maintaining a strong attention to detail. With the utmost discretion and professional integrity.

PROFESSIONAL EXPERIENCE:

Confidential

Executive Assistant

Responsibilities:

Manage complex and ever changing calendar of COO
Always aware of COO’s schedule, projects and commitments at all times acting as his right hand, proactively reminding him of his schedule and handling all request
Plan/Coordinate travel, both domestic and international, creating detailed itineraries booking flights, coordinating transportation, hotel, entertainment, meetings, etc.
Booking personal appointments, dinner reservations, handling of expense reports and other similar type of activities
Ensure agendas, supporting materials, and reports are submitted to COO in advance if all meetings for review and preparation
Supports the coordination of Board of Directors meetings, materials and communication as needed
Manage strict deadlines and competing priorities
Day-to-day EA duties including answering executive phone lines, preparations for meetings, catering, events, research and project management
Software and technology used Micro Soft Word, Excel, PowerPoint, Visio, MS Publisher, I Phone, Outlook, I Cal, Zoom Web Conference, WebEx, Skype, Instant Messaging, Video Conference Equipment, and ID4

Confidential

Office Manager / Executive Assistant

Responsibilities:

Maintain Presidents calendar plan and schedule meetings, teleconferences and travel
Human Resources, Payroll and Scheduling of Employees
Accounts Payable and Receivable using QuickBooks
Managed an array of responsibilities that change on a daily basis and in various ways
Maintain catering and sales accounts by ensuring guest satisfaction before, during and after the event
Solution mind set with the ability to make independent decisions regarding planning, organizing and scheduling work.

Confidential

Sales and Event Planner

Responsibilities:

Sell, pitch and manage the booking of Confidential Banquet rooms for business meetings, weddings, showers holiday parties, sports banquets, bereavement dinners and fundraisers
Functionally supervise all event support staff including setup crews, contractors etc. as needed
Calculate and provide clients all estimated of potential costs incurred in completing an event

Confidential

Lifestyle/ Property Manager

Responsibilities:

Coordinated large-scale event planning for community and sales events
Facilities Management for 20,000 square foot Recreation Center including fitness center, indoor and outdoor swimming pools and all common grounds in community
Managed staff of six part-time administrative employees

Confidential

Office Manager and Executive Assistant

Responsibilities:

Provided administrative support to President od company including travel arrangements, and expense reports preparation
Coordination of trade shows: booth placement, shipping instructions, labor, furniture, carpet, gifts and marketing materials
Developed press release, marketing collateral, create and distribute PR kits