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Executive/legal Administrative Assistant Resume

Troy, MI

SUMMARY:

  • 20+ years as an Executive Assistant, Project Coordinator, Legal Assistant and 10+ years as a Data Analyst.
  • Advanced experience with Microsoft 2013/365: Excel, MS Project, Access, Word, PowerPoint, Outlook, Adobe Acrobat XI, and WebEx Productivity Tools, SharePoint, Lotus Notes; including training Executive Leaders and other team players in its use.
  • 10+ years of experience in the Automotive Components, Quality, Powertrain, and Product Design.
  • Excellent verbal, written communication and interpersonal skills.

TECHNICAL SKILLS:

  • 20+ years advanced experience Microsoft 2010: Excel, MS Project, Access, Word, PowerPoint, Outlook, Adobe Acrobat, and Lotus Notes; including training Executive Leaders and other team players .
  • 15+ years of experience with ARIBA, MS Tools, SQL, IT Tech, Query, Macro, Java, DB2 Database Connection, ORACLE, Cookies, C+++, and other IT technology.
  • 5+ years with SAP - Procurement, Purchasing, IT Programs for Business Warehouses, SQL Concepts, and Data Analysis that are related to the procurement reporting.
  • Coordinator for SharePoint(s) and WebEx Productivity Tooling as Developing for other sites, designs and developing SharePoint and Assessment by training “Lessons to Learned Review”.
  • 20+ years using Excel Macros and Queries/Scanning/PDF/Visio/PeopleSoft/WORQ/B2B/WebEx/ ARIBA
  • 20+ years with Medical Terminology and Medical Coding—ICD, PPO, HMO, including volunteer & intern work with Confidential and Confidential .
  • Smart Phone/I Phone/IPAD
  • Strong organizational skills, verbal and written communication skills, and flexibility.

PROFESSIONAL EXPERIENCE:

Confidential

Executive/Legal Administrative Assistant

Responsibilities:

  • Coordinated calendars, meetings, correspondence, presentations and spreadsheets.
  • Created correspondence, spreadsheets, and legal documents for Litigation: Purchase Order, Lease Agreements, Complaints, Divorce, Bankruptcy, Arbitration, Conservation, Proof of Service, Claims, Affidavits, Probates, Intellectual Property, Life Insurances, Garnishment, UCC, Power of Attorney, Promissionary Notes, Pleading, Interrogator, Bylaws, and Service Agreement.
  • Electronic Court filing with True Filing and Court Forms through ICLE and PACER.
  • Electronic Court filing with the U.S. Bankruptcy Court, Oakland County Court, 46 District Court, 36 th District Court, Wayne County Circuit Court, and Probate Courts, and Municipal Court.

Confidential

Executive Assistant/Project Coordinator

Responsibilities:

  • Assistant to 5 Directors and the Powertrain Team - Coordinator for their calendars, international travels to Korea, China, Mexico, Asia and NA.
  • Assistant with expense reports, meetings, quarterly meetings, and Innovations Events.
  • Proficient with Microsoft Office Suite: Outlook, Word, Excel, Power Point, Adobe Acrobat XI, MS Project, ARIBA, MS Tools, and SharePoint WebEx Productivity Tooling as Design and Developing for other sites.
  • Proficient with SAP - Procurement, Purchasing, IT Programs, for BOM from Business Warehouse, SQL Concepts, and Data Analysis that are related to the procurement reporting.
  • Manages office using common systems and advanced technology when appropriate (e.g. email, internet, ergonomically designed tools, software packages, and paperless systems).

Confidential,Troy, MI

Bankruptcy Specialist

Responsibilities:

  • Advanced skills with Excel Spreadsheets by using PivotTable, Macro, MS Query, SQL and PowerPoint Presentation.
  • Coordinator for Launches, Matrix, Project Support and Information Data Analysis.
  • Proficient with 2010 Microsoft Suite - Word, Excel, PowerPoint, Access, Adobe Acrobat, and Outlook.
  • Creation and maintenance of program-wide server based Access/SQL Database.

Confidential, Detroit Michigan

Team Leader

Responsibilities:

  • Team Leader for 4 Team Members.
  • Reconstructuring Medical Supplies Rooms for Henry Ford Hospitals - Wyandotte and Detroit.
  • Data Entry for Medical Supplies and Bar Code Labeling.

Confidential, Detroit, Michigan

Executive Assistant to Director

Responsibilities:

  • Proficient with Microsoft Office Suite: Outlook, Word, Excel, Power Point, Adobe Acrobat XI, MS Project and SharePoint. Sharing other documentation with other North America sites.
  • Acknowledgeable to BCBSM online systems: PeopleSoft (e-Procurement) ePre, sPro, Expense Reports, PPO, HMO, Blue Access, Blue Links, Blue Works, Air Portal, Resource Scheduling and SharePoint.
  • Proficient in use of presentation and graphic layout tools: Microsoft Project, PowerPoint and Visio.
  • Perform a broad range of administrative duties for Executive Director(s), Manager(s) and team members.
  • Performs advanced diversified and confidential secretarial and administrative duties while working within general established guidelines by using good judgment and discretion.
  • Prepares correspondence, memoranda, reports and distribution, etc.
  • Screens telephone calls and visitors and resolves routine and complex situations.
  • Schedules appointments, meetings, travel itineraries and special event arrangements.
  • Assist with Departmental support and Department moves.
  • Tracking and ordering of departmental computer and cell phone equipments and all office supplies.

Confidential, Dearborn, Michigan

Executive Assistant to Executive Director

Responsibilities:

  • Liaison to two Directors and over 50 engineers and plant employees.
  • Proficient with 2010 Microsoft Suite - Word, Excel, PowerPoint, Access, Outlook, and Adobe Acrobat VII.
  • Advanced skills with Excel Spreadsheets by using PivotTable, Macro, MS Query, C++, and SQL.
  • Responsible for establishing and maintaining MEARS, PCAM, WOW, GPRS, ARIBA, People Soft, RF Tools, RFQ, SAP, and test equipments, tracking projects, coordinated activities, including the overall management of business changes being implemented across all releases.
  • Responsible for Cloud-based Access to the Ford Motor Database Access to 20 Warehouses by using SAP, MS Tooling and Database Connection and connecting to MEARS, PCAM, WOW, GPRS, ARIBA, RF tools, and RFQ.
  • Responsible with SAP - Procurement, Purchasing IT Programs and r Business Warehouse, SQL Concepts, and Data Analysis that are related to the procurement reporting.
  • Coordinator for Launches, Matrix, Project Support for Powertrain, Quality and Manufacturing.
  • Formulated correspondence, presentations, Global meeting minutes, graphics, charts and spreadsheets.
  • Coordinator for Ford engineer teams travel in North American, Mexico, Asia, China, Germany, and Europe.
  • Processed all expense reports, CPARS, GIRS, FAB Card, financial reports, accounts payables and receivables.

Confidential, Detroit, Michigan

Physician Contract Analyst

Responsibilities:

  • Proficient with 2010 Microsoft Suite - Word, Excel, PowerPoint, Outlook, and Adobe Acrobat V.
  • Acknowledgeable to corporate online systems: CITRIX and CONTRAXX by combining both systems together through the Changepoint Contract Management System and SharePoint. Strong medical terminology.
  • Coordinator incoming and outgoing mail, fax, and overnight packages.

Confidential Detroit, Michigan

Executive Assistant/Project Coordinator

Responsibilities:

  • Proficient with 2007 Microsoft Suite - Word, Excel, PowerPoint, Outlook, and Adobe Acrobat X.
  • Handling calendars, upcoming meetings, lectures, appointments, travel and Letter of Recommendations.
  • Acknowledgeable to corporate online systems: PeopleSoft, Intraweb, CITRIX and arranging video/audio conferences. Strong medical terminology.
  • Assisting Medical Residents and Medical Students with registration, human resources procedures.
  • Follow-up and report on project status, update work plans and status reports and other tasks as assigned.
  • Responsible for establishing and maintaining RF tools and test equipments, tracking projects, coordinated activities including validation and reporting of progress, organizing, recording, storage and retrieval of communications, including the overall management of business changes being implemented across all releases.
  • Coordinator and Hostess for Medical Students meetings, materials and special events.
  • Coordinated interviews, training and all employees’ paper works needed for interviews.
  • Coordinator of communication equipments: Blackberry, copier, fax, scanner, office phones, cell phones, laptops, pagers, video, LCD and overhead projectors.

Confidential, Southfield, Michigan

Executive Assistant

Responsibilities:

  • Coordinated calendars, meetings, correspondence, presentations and spreadsheets.
  • Proficiency with Microsoft - Word, Excel, PowerPoint, Outlook, Adobe Acrobat, MS Project and Access.
  • Acknowledgeable to corporate online systems: PeopleSoft, Ariba, Wisebuys, RESX, MS Project, Webinar and setup video/audio conferences. Strong medical terminology.
  • Distribute Cash Disbursements, Cash Reconciliation, Resolutions Appeal Letters and Letter of Agreement to Directors, Managers, Analysts and Hospitals CFO and/or Consultant.
  • Strong organizational skills, working independently and multi-tasking projects.

Confidential, Atlanta, Georgia

Executive Assistant/Project Coordinator

Responsibilities:

  • Proficient with Microsoft - Word, Excel, PowerPoint, Access, Outlook, Adobe, MS Project/MS Visio.
  • Coordinator for Ford travel to North American, Mexico, Asia, China, Germany and Europe.
  • Scheduled and facilitated meetings, excellent collaboration skills, organize and record meetings, setup video/audio conferences, coordinate and publish agendas, distribution and follow-up of documents.
  • Coordinator for Powertrain Launches and Matrix, Project Support Powertrain, Quality and Manufacturing.
  • Follow-up Powertrain and Manufacturing reports on project status, work plans and other tasks as assigned.
  • Processed all expense reports, CPARS, financial reports, accounts payables and receivables.
  • Responsible for Ford Motor Database Access and MS Tooling by maintaining Data Connection through: MEARS, PCAM, WOW, GPRS, RF tools, and RFQ.
  • Responsible for establishing and maintaining Powertrain MEARS, PCAM, PeopleSoft, WOW, GPRS, ARIBA, RF tools, RFQ and test equipments, tracking projects, coordinated activities, including the overall management of business changes being implemented across all releases.
  • Manage work with other Powertrain Project Coordinators/business readiness team members as needed.
  • Notify designated leads of conflicts and issues, risks, dependencies, overlap, gaps and any other items that could impact the implementation dates. Ability to jump in and thrive in a dynamic and fast-paced environment.
  • Coordinator for follow-up reports on projects, work plans and status reports assigned.
  • Learn and understand the business readiness methodology to be able to track the progress of the development and deployment of business processes, procedures, communications, training and other business deliverables for all releases.
  • Understand the business readiness methodology to ensure all coordinators/leads of each release are aligned in prioritizing and executing the deliverables to support the implementation dates.

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