Summary of qualifications

1986 - Present Sr. Executive Assistant & Office Manager

Career Professional Sr. Executive Assistant & Office Manager with more than 20 years of experience with executive-level support. A reputation for reliability and follow-though on assignments, attention to detail and the maturity and trustworthiness to handle highly confidential and sensitive company matters. Successfully develop and coordinate office operations and procedures to ensure organizational effectiveness and efficiency. Demonstrate excellent analytical skills used in problem solving situations with the ability to effectively communicate with all levels of employees, managers and clients. Significant contributions to the success of the business include streamlining work processes, resulting in net savings of $70,000 annually to the organization.

Work experience

10/07-2/11 Confidential Irvine, CA
Executive Assistant to the Executive Team & Office Manager, Healthcare

• Manage and maintain calendars; make travel arrangements; screen calls, visitors and mail; schedule meetings
• Process and submit time sheets and expense reports, including client billing
• Liaise with other departments, agencies, organizations and groups on executives’ behalf
• Prepare Board Of Director binders for monthly meetings including agendas, minutes and pertinent documents
• Process extremely confidential and highly sensitive documents
• Support marketing and sales cycle through preparation and distribution of targeted promotional materials
• Own accounts payable processes, validating charges for invoices received and processed for payment
• Perform administrative and other duties at an executive level as required
• Manage facilities operations including building and document security; business supplies; record tracking, retention, transfer and disposal; policies and procedures development and training; equipment procurement, layout and maintenance; conference room availability and scheduling; manage all event planning for on-site and off-site meetings, conferences, events and training sessions including supplies, catering, locations and guest lists; provide 24/7 email, phone and instant messenger support for all staff

8/05 – 8/07 Confidential Corona, CA
Area Director Assistant

• Frequent and continual interaction with Branch, District and Division personnel which requires excellent interpersonal skills and confidentiality
• Supervise 4 District Manger Assistants in office and remotely
• Produce and compile accurate daily, monthly, quarterly and Year-To-Date reports to be used at District, Area and Division levels
• Manage event planning for all Area and District meetings, town halls and training workshops, both on-site and off-site including supplies, catering, locations and guest lists
• Plan and prepare training material
• Provide operational and general administrative support to the Area Director that include but are not limited to completing Area Director’s monthly expense reports; making travel arrangements; setting up conference calls; preparing check request forms for submission to A/P Dept.; completing follow-up work; opening and distributing mail; developing and maintaining district follow-up systems, logs, manuals and files
• Manage facilities operations including building and document security; business supplies; record tracking, retention, transfer and disposal; policies and procedures development and training; equipment procurement, layout and maintenance; conference room availability and scheduling; provide 24/7 email, phone and instant messenger support for all staff

10/99 – 8/05 Confidential Torrance, CA
Office Manager & Executive Assistant

• Manage and maintain President’s calendar; make travel arrangements; screen calls, visitors and mail; schedule meetings; process and submit President’s expense reports
• Liaise with manufacturers, dealers, agencies, organizations and groups on President’s behalf
• Process extremely confidential and highly sensitive documents
• Generate sales leads for President
• Maintain company website and Public Relations
• Maintain manufacturers’ product booths at trade shows
• Track business trends in television, video, digital video, post production, aerospace, military and educational markets
• Maintain Accounts Receivable Department and track all payments and commissions
• Responsible for all administrative duties at executive level
• Manage facilities operations including building and document security; business supplies; record tracking, retention, transfer and disposal; policies and procedures development and training; equipment procurement, layout and maintenance; conference room availability and scheduling; event planning for on-site and off-site meetings, conferences, events and training sessions including supplies, catering, locations and guest lists; track and maintain demo equipment from each manufacturer; provide 24/7 email, phone and instant messenger support for all staff

Education

Diploma

• General Education. Member of Glendora Tartan Marching Band, Glendora Orchestra & Glendora Tartan Pipe Band

A.S. Degree in Radio and Television Announcing and Broadcasting

Further my education in Radio and Television Announcing and Broadcasting/Broadcast Journalism

• Negotiated contract between USA News and Long Beach City College to provide daily news reports for college radio station to stay within departmental budget