SUMMARY

• Highly diverse Administrative professional with 10+ years of proven work experience in Procurement /Acquisitions and Human Resources with top notch communication skills to collaborate on all business levels while effectively managing systems, process, operating procedures and documentation. Clearance: Secret
• Highlight of Expertise
• Administrative/Operational Support Content Management Data Management HR Staffing/Recruitment Grants Management Knowledge Management Multi - tasker Procurement/Acquisitions Program Management Organizational Skills Office Policies/Procedures Records Management SharePoint Travel Systems/Procedures

TECHNICAL SKILLS

• Microsoft Office Suites (Word, Excel, PowerPoint and Outlook)
• SharePoint
• Ariba
• SAMS
• HRIS database
• SMART
• E2 Solutions and other database systems

PROFESSIONAL EXPERIENCE

Management Specialist

Confidential, Washington, DC

• Liaise with counterparts such as, State Department desk officers, U.S. Post, Washington-based foreign embassies, and other relevant organizations to monitor the travel program lifecycle to include: Collection and input of data for international and domestic travel, official and diplomatic passport acquisition, visas for travel, and country clearance requests.
• Attends weekly high-level meetings, takes notes and produce readout for the office.
• Review outgoing correspondence for clarity, consistency, completeness, and compliance to organizational policy.
• Develops background information by obtaining specialized information from established sources for talking points, project summaries, and other often requested administrative, budget & communications information.
• Collects, organize, and analyze financial program data such as spending, travel, and procurement for the office.
• Serve as an in-house technical expert and principal contact for E2 solutions using knowledge or research from the Federal Travel Regulations to answer any issue or concern about authorized allowances for temporary duty at locations outside the commuting area of the primary work site, per diem rates and appropriate miscellaneous expenses.
• Maintains and routinely organize the office SharePoint page to ensure ease of use, accessibility and functionality.
• Train incoming employees on systems such as procurement, grants management, travel and other software as needed.

Staff Assistant

Confidential, Washington, DC

• Independently gathered, assembled, interpreted, and analyzed data for special requests, and developed information, resolved discrepancies, and made recommendations about the findings.
• Collects all required documents, attachments and copies, needed for timely grant submission.
• Process close-out letter for program director's signature.
• Responsible for maintaining grant files and archiving
• Ensures internal copies of all grant submissions, reports, contracts and correspondence are properly maintained electronically and in hard copy.

Personnel Assistant III

Confidential, Washington, DC 

• Responsible for the administration of the Human Resource office recruitment program from job posting, interviews, job fairs, pre-employment screens and new hire on-boarding.
• Prepared open case files and rate sheets for panel.
• Closed out all closed case files for the fiscal year.
• Prepared Entrance On Duty (EOD) packages for new employees.
• Distributed security forms to candidates and act as a resource during the completion process; received forms, conducted quality checks, and forward completed security packages to the personnel security office for processing.
• Entered data into the Federal Personnel/Payroll System, reviewed and maintain Official Personnel Folder’s and Employee’s Personnel Folder’s, and made decisions regarding their consolidation, modification or elimination.
• Conducted research and provided answers to inquiries from employees and officials related to human resources matters.

Confidential, Washington, DC

Human Resource Assistant

• Used SSP’s Manning and Staffing Systems (MASS) to keep track of position management changes, i.e. reassignments, organizational title, series or grade changes Process in all new employees and check-out employees.
• Initiated award pool, maintained database records, prepared all awards for command.
• Prepared all training request for employees and register them for training as appropriate.
• Prepared all new and makes revisions on all position descriptions for the command.

Confidential, Washington, DC

Office Automation Clerk

• Typed numerous award nominations into booklet format.
• Compiled information and collated many documents into notebooks or folders for SES executives and DOL staff in various training courses.
• Created various documents in Microsoft Word and Excel from data collected to ensure accurate information on awards which were distributed to awards committee for meetings.
• Compiled and typed information for a 126 page booklet; under a deadline completed this booklet two weeks ahead of schedule. This booklet was the program used at an Annual DOL Awards ceremony, attended by the Secretary of Labor and 300 employees.
• Typed, Printed, and distributed all length of service certificates for recipients in the National Office.

Confidential, Washington, DC

Office Automation Clerk

• Managed briefing books for the Secretary of State, EAP Ambassador and director of my office for APEC related trips overseas.
• Assembled labeled filing system for 2005 and made sure it complied with OPM standards.