SUMMARY:

• Contract Administration Professional with over five years’ experience providing programmatic, project, and exemplary technical administrative support to Private Sector and Federal Confidential organizations; specializing in collecting, compiling, and analyzing data, financial tracking, special reporting, managing multiple project deliverables under tight deadlines; and initiating communication with stakeholders using appropriate interpersonal styles to accomplish team and organizational goals.
• As a Contract Administration Professional I provide total acquisition planning and control of team projects, developing procurement plans based on funding, market analysis, requirements and contract type, while monitoring the progress and performance of contractors, ensuring the Confidential receives the best value of all acquisitions.

TECHNICAL SKILLS:

• Microsoft Office Suite (Word
• Excel
• PowerPoint
• Outlook)
• Windows
• Mac
• Linux/Unix
• Legacy Programs
• Electronic Document Access (EDA)
• Standard Procurement System (SPS)
• SharePoint
• Wide Area Workflow (WAWF)/Invoice Reporting Acceptance and Property Transfer (iRAPT)
• Standard Accounting Reporting System (STARS)
• Systems Applications Products (SAP)
• General Fund Enterprise Business System (GFEBS)
• Department of State Global Financial Management System (GFMS)
• Department of State ARIBA System.

PROFESSIONAL EXPERIENCE:

Confidential, Washington, DC

Contract Administrator, Team Lead

Responsibilities:

• Provide expert guidance in contracting strategy for Personal Service Contracts (PSCs) of 11 Directorates, 29 Offices and 86 Divisions of the U.S. Department of State, Confidential, Executive Directorate, supporting the Contracting Officer/Division Chief and Branch Chief of the Contracting And Procurement Office of U.S. Department of State, Diplomatic Security, DS/EX/CAP.
• Support complete acquisition lifecycle, cradle - to-grave on pre and post award for Personal Service Contracts acquisitions.
• Responsible for executing over 129 Base Year Contracts, 109 Option Year Contracts and 39 Terminations and Contract Close Outs for Diplomatic Security Year-to-Date.
• Provide multiple Directorates, Offices and Divisions with projected Budget Analysis per Base and Option Year contract, preventing Unliquidated Obligations (ULO’s) and Upward Spending reports to Chief Financial Office/Office of the Comptroller (CFO) via Global Financial Management System (GFMS) Reports.
• Assist Chief Financial Office (CFO) in assuring program Directorates/Offices utilize correct fiscal data, Lines of Accounting/LOA, for Appreciations, Obligation, Allotment and Function per contract.
• Assist multiple Contracting Officer Representatives (CORs) with Projected Budget analysis and Performance Evaluation reports per contract.
• Ensure De-obligation of funding are accurate per each program office.
• Assist Branch Chief with development of Department Standardization of Personal Service Contract Regulations.
• Responsible for ensuring all PSC’s adhere to contract guidelines and regulations via Foreign Affairs Manual (FAM) and Federal Acquisition Regulation (FAR)
• Validate Statement of Work (SOW) and Clearance Adjudications within all contracts.
• Review all proposed contract modifications to ensure any changes in requirements complies with security standards and that funding is available for proposed changes.
• Ensure all contractors obtain proper clearance adjudication for overseas travel to HTP locations.
• Provide training to colleagues and serve as Subject Matter Expert (SME) for PSC Team
• Sever as SME on all Long Term Temporary Duty Yonder (TDY) contractors sent overseas to High Threat Post Directorate (HTP).
• Assist Budget Liaison and Attaché to the Afghanistan Regional Security Officer (RSO) for all PSC contractual needs.
• Ensure all contracts obtain Medical Clearance to High Threat Post (HTP) to include but not limited to Afghanistan, Pakistan, Iraq and Iran.
• Provide expert support in monitoring and tracking personnel and manpower actions reporting results to senior staff, which include stakeholders, Division and Branch Chief Directorates.
• Monitor contractor performance through a variety of analytical techniques to ensure all performance requirements are being met.
• Apply theories and development of problem solving techniques designed to correct/solve deficiencies in the administration of the contracting process.
• Review proposed contract modifications, determining the need for recommending and providing justification for changes in established management and administration needs.

Confidential, San Diego, CA

Contract Administrator, Team Lead

Responsibilities:

• Team Lead of contracts over the Simplified Acquisition Threshold (over $150k).
• Assist the KO and PO in developing requirements, acquisition plans and strategies; task orders, delivery orders, purchase orders and contract modifications and amendments.
• Perform contract administration, analyze and evaluate cost and pricing data elements to determine price reasonableness for acquisitions with limited precedent data available.
• Advise, Evaluate and Develop appropriate contract vehicle strategies for senior Department of Confidential KOs, CORs and Project Officers.
• Serve as the Subject Matter Expert (SME) during SRRB Contact Court Audit to the Deputy Director for Administration Head, Material Management Division, Client Executive, Bureau of Medicine & Surgery US Confidential (BUMED) Director of Administration, Commanding and Executive Officers C/O & XO.
• Coordinate contracts pre-award activities to develop acquisition strategies.
• Possess ample experience with CPFF, FFP Level-Of-Effort and IDIQ contract type vehicles.
• Assist KO in administration of all contracting modifications and amendments.
• Assist Project Officers, Principle Investigators and CORs with the creation of Justification & Approvals (J&As)
• Create and assist in creating Confidential Cost Estimates (IGCE), Statement of Work (SOW), Statement of Objectives (SOO), White Paper Review, Request for Information (RFI) and Request for Proposals (RFP).
• Experience providing guidance and support to the overseas post in reviewing Economic Price Adjustment (EPA) claims submitted by contractors.
• Advise multiple KOs regarding OCONUS contracting needs to Liberia West Africa, Lima Peru and Cairo Egypt.
• Extensive experience with DoD Operations Security Program (OPSEC), OPNAV Instruction and Security Regulations, DoD 5220.22M and DD254 Documents and Security Writing for obtaining Security Clearance via DCAF/JPAS/DISCO.
• Track and measure all Performance, Schedule and Cost analysis via Performance Acquisition Management (PAM).
• Monitor all COR and Quality Service Review (QSR) reporting during cradle to grave acquisition lifecycle.
• Monitor Department of Confidential Standard Accounting and Reporting System (STARS), Confidential Invoice Receipt Acceptance and Property Transfer (iRAPT), Wide Area Work Flow (WAWF) DoD Invoice Management System for invoice and contract monthly reporting and tracking.
• Verify and Monitor All Funding Appropriations/Color of Money for Commitment, Obligation and De-Obligation for Length of Obligation and Budget Activities Funded via DoN Fiscal Accounting System.
• Assist with Contract Set-Up via Standard Procurement Systems (SPS)/Procurement Desktop Defense (PD2)
• Verify funding documentation accuracy for Line of Accounting (LOA), Job Order Number (JON) within Army MIPR/Military Interdepartmental Purchase Request (2276) and receipt of services/equipment rendered via DD250.
• Responsible for accurate CLIN/SPIN allocation of funds per each LOA and JON.
• Ensure that all appropriate FAR, DFARS, and AFFARS clauses are appropriately placed in the solicitation and contract.
• Conduct Market Research, assisting in identifying technical requirement, determining which contracting method is most suitable for the requirement.
• Prepare bid analysis, negotiation memorandums, and final solicitation for posting to FedBizOps, 8aSTARS, OMNIBUS, GSA and other IDIQ contract vehicle MATOs.
• Perform contract close out and identified necessary closeout actions to be taken using FPDS-NG, SharePoint, DD1597, DD882 Report of Inventions and Subcontracts and prepare contract completion statements.
• Provide expert support in monitoring and tracking personnel and manpower actions reporting results to senior staff, which include stakeholders such as BUMED, Military Infectious Diseases Research Program and Joint Program Committee 2.
• Deliver project tasks, in accordance with regulatory policies and procedures; thoroughly query database information systems to analyze pertinent technical data throughout a project lifecycle, and/or interpret policies, concepts, and provide guidance for managing programmatic functions, including planning, financial tracking through test-loop evaluation, and project closing.
• Assist coordinating performance reports/meetings for internal and external stakeholders using a variety of communication/administrative support platforms. Continually track and monitor internal stakeholder equities with regard to meeting performance expectations and perform additional projects/process improvement activities as required.

Confidential, Ashburn, VA

Account Manager/Contract Analyst

Responsibilities:

• Specialized in project analysis, coordination, tracking, and other duties assigned; monitored, coordinated, and analyzed Settlement reporting to ensure accuracy based on project performance; and performed monthly and quarterly forecasts for projects and office.
• Managed case files for multi-million dollar residential refinance transactions; analyzed deeds, deeds of trust, judgments, and other instruments at a high-percentile accuracy rate.
• Created client standard operating procedure for payoff and subordination department. Collaborated with underwriters and senior vice presidents of Confidential Federal, Confidential, Wells Confidential, Confidential, Confidential, Confidential, Confidential, and others.
• Prescreened contractual loan conditions, compiled and analyzed contract loan disclosures required by Federal/State laws; proficient in title clearing and obtaining Unreleased Deeds of Trust.
• Summarized legal or insurance documents.
• Compiled lists of mortgages, contracts, and other instruments pertaining to titles by searching public and private records for law firms, real estate agencies, or title insurance companies.
• Researched, analyzed, and evaluated records relating to titles of homes, land, and buildings.
• Researched public and private records for law firms, real estate agencies, or title insurance companies.
• Examine deeds, deeds of trust, liens, judgments, easements, and plats/maps to determine ownership, encumbrances, and to verify legal descriptions of property.
• Analyzed chain of title and preparation of reports outlining title-related matters.
• Worked with project team and clients to establish upfront processes on expected deliverables.

Confidential, McLean, VA

Project Assistant

Responsibilities:

• Managed database information systems and tracked small to medium-range high value projects for COR’s (Contracting Officer Representatives) for the Department of State and Department of Interior.
• Liaised between contractors and end-users to prepare weekly status reports that analyzed open and pending deliverables.
• Reviewed IGCE, ( Confidential Cost Estimates) FPDS (Federal Procurement Database System) for Principal Investigators and Program Managers. Managed multiple projects through closure via SharePoint database administration.
• Prepared Brand Name Justification for multiple Contract Specialist and COR’s
• Prepared presentation materials for management reports.
• Ensured that program expenses were charged correctly and provided reasons if there were discrepancies.
• Worked on overall project planning through reporting on project schedules and deliverables.
• Worked with program staff to prepare cost application and budgets for new business development.
• Monitored program budgets by reviewing reports and program expenses to determine if allocated funds were expended as specified.