SUMMARY:

My strongest assets are attention to detail, professionalism, and communications. I take ownership of projects and dedicate myself until completion of assignments. I possess the highest degree of integrity, supported by a flawless record of confidentiality. Not only am I adaptable to changing situations and flexible, but also am willing to travel. Previous reviews state that I “am an outstanding asset” and “will take the extra step to ensure a job well done”.

SOFTWARE SKILLS:

• Outlook
• Excel
• Word
• PowerPoint
• Remedy
• Internet Explorer

EXPERTISE AREA:

• Budgeting
• Travel
• Meeting
• Event Coordination
• Document Creation
• Travel & Expense Reports
• High Volume Phone Calls
• Special Projects
• Appointment Scheduling

PROFESSIONAL EXPERIENCE:

Confidential, St. Louis, Missouri

Project Coordinator

Responsibilities:

• Responsible for managing and coordinating activities in support of a large - scale Windows 7 project.
• Gather user information, maintain tracking and reporting spreadsheets, identifying project/production issues to provide solutions or escalates to avoid project delays.
• Update Web sites that host project documents, reports, and/or group information.
• Serve as point of contact for project information and updates.

Confidential, Las Vegas, Nevada

Executive Administrative Assistant

Responsibilities:

• Provide administrative support to Sr. leadership.
• Assist the Vice President/ Confidential with routine correspondence and maintaining daily schedule.
• Perform extensive scheduling of conference calls and meetings using Outlook.
• Book travel through Carlson - air, hotels, car rentals, etc.
• Greet visitors and determine whether they should be given access to specific individuals.
• Attend meetings to record minutes
• Process all on-boarding and off-boarding forms for contractors and FTE’s.
• Track contracts and SOWs on master file and ensure legal receives copies.
• Code vendor invoices, submit invoices to Rapid site for payment and track them through the AP Help Desk and local AP thru payment.
• Create and maintain all vendor files.
• Review monthly IT general ledgers for all properties; determine re-class charges as necessary and prepare detailed expense spreadsheet for each property.
• Track budget versus actual and better/worse than plan for the properties as well as the region.
• Perform all regional IT purchasing. Track purchase from initial requisition, update with purchase order information when issued, close out file when received and forward documentation to inventory control and receiving. Maintain purchasing and tracking spreadsheet.
• Produce a monthly spreadsheet with daily change management reports. Determine which outages and disruptions in any of the IT systems for the Confidential should be tracked. The Vice President uses this report for his monthly status update to Corporate.

Confidential, Las Vegas, Nevada

Administrative Assistant

Responsibilities:

• Responsible for monthly Board of Directors and Executive Committee meetings. Send out reminders, create agenda and track attendance of each Board member.
• Take notes at meetings and re-create for distribution.
• Assist Board members as necessary. Produce yearly board book for the incoming members.
• Coordinate monthly board luncheon arrangements. Assist with monthly mixers for all association members.
• Responsible for arranging the semi-annual golf fundraiser for the political action committee.
• Sell sponsorships for the various activities at the tournament and track attendance and receipts for the members enrolled in the tournaments.
• Assist with scheduling and coordinating visits and contributions with local political candidates.
• Prepare class materials, grade exams and forward correspondence to the Confidential . for Certified New Home Sales Professionals classes sponsored by the association.
• Perform scheduling and produce general correspondence for the Executive Director.

Confidential, St. Louis, Missouri

Administrative Assistant

Responsibilities:

• Interact heavily with senior management, division presidents, CFO’s, chairmen, and investors/analysts
• Developed close relationships with numerous executives, department managers, customers, vendors, and related personnel
• Responsible for carrying out decisions for the SVP which impact events/meetings needs
• Assume leadership role in planning and executing dinners, receptions and other special events. Tasks include both on-site and off-site visits, contracts, menus, décor, florals, transportation and gift selection
• Prepare quarterly Institutional Holders list for senior management review
• Supply concierge or support staff needs for analyst dinners and special events; arrange and route all executive’s travel within the U.S. and internationally
• Handle all billing for corporate jet usage
• Reconcile executive’s personal and business accounts including monthly submissions of automobile and travel reimbursements
• Handle analyst and investor inquiry calls and complaints; screen vendor inquiries
• Perform extensive internet research for analyst reports
• Assist other departments and executives for special projects and functions as needed
• Execute general support functions