SUMMARY:

• Motivated and resourceful professional with a proven ability to achieve goals and objectives vital to program operations.
• Background includes 10+ years of experience providing administrative, analytical, technical and managerial support across industries.
• Results - oriented, with demonstrated success as a leader, strategist and problem-solver for high-stakes projects and programs, with accountability for leading teams, managing tasks, monitoring budgets, and meeting deadlines.
• Willing to travel and/or relocate for a great opportunity.

CORE COMPETENCIES:

• Project Management
• Status Reporting
• Program Planning
• Project Coordination
• Financial Management
• Budget Reporting
• Data Analysis
• Document Controls
• Performance Metrics
• Process Mapping
• Change Management
• Data Reporting
• Program Administration
• Project Monitoring
• Performance Tracking
• Project Communications
• Document Management
• Project Controls
• Database Administration
• Process Improvement

TECHNICAL PROFICIENCIES:

HP Project and Portfolio Management (PPM) Center, SharePoint, SAP, Business Objects, Confidential, MS Word, MS Excel, MS PowerPoint & Office Timeline Plus, MS Outlook, MS Project, MS Access, Visio, Lotus Notes, IBM Sametime, Confidential Pro, Documentum, Adobe Acrobat Pro, WebEx, GoToMeeting, GovTrip, ProductPlan, QuickBooks.

PROFESSIONAL EXPERIENCE:

Project Analyst & Coordinator

Confidential, Savannah, GA

Responsibilities:

• Provided administrative and management support to Directors, Managers and colleagues in the IT Project Management Office (PMO).
• Performed project task tracking and followed up as required.
• Administered and maintained project management database (PPM) Confidential document libraries, project management (PM) and earned value management ( Confidential ) tools and PPM dashboards using Agile, Waterfall and Scrum methodologies.
• Supported system transitions and data migration efforts as enterprise phased out Confidential and rolled out SharePoint.
• Administered and managed Confidential repository and SharePoint PMO team site, established user accounts, set user rights and permissions, created and maintained document libraries and lists, and trained users on SharePoint and Confidential .
• Compiled reports, analyzed data and developed presentations for Managers, Senior Managers, and Executive Management.
• Extracted data from PPM database, prepared weekly, monthly and ad hoc reports and presented data in spreadsheets using V-lookups, pivot tables, charts and graphs. Managed project communications, weekly newsletter, and time-sensitive communications.
• Coordinated meetings and scheduled WebEx conferences.
• Gathered requirements and documented process flows.
• Developed standard operating procedures (SOPs) and guidelines, documented best practices and managed Lessons Learned SharePoint library.
• Maintained group email lists, tracked meeting attendance and scribed meeting minutes.

Document Management Specialist & Analyst

Confidential, Durham, NC

Responsibilities:

• Supported Director of Product Development, IT Project Managers and business owners in adhering to project schedule for data migration project.
• Communicated and collaborated with internal customers to analyze information needs and functional requirements, define metadata and document functional requirements.
• Coordinated WebEx team meetings, recorded meeting minutes, provided daily status updates, and monitored and reported progress.
• Collected and analyzed data, assigned metadata, coordinated data and document migrations with team members, prepared data for migration and populated vendor templates and Excel spreadsheets.
• Facilitated customer review and approval and monitored quality of finished products.
• Reviewed and evaluated document management systems, managed document downloads to vendor FTP portal and facilitated client reviews.

Management Analyst

Confidential, Bethesda, MD

Responsibilities:

• Provided technical expertise and management support to the Director and program staff in day-to-day operations of the program office.
• Administered operating budgets, awarded funds and contracts.
• Formulated budget projections, forecasted expenses, monitored and tracked expenditures, and researched and resolved financial discrepancies.
• Managed annual budget close out process.
• Planned programs, established processes and procedures.
• Supported program advisory committees.
• Managed risk and tracked issues and action items.
• Trained and advised staff, coordinated and assigned tasks, and monitored and tracked progress.
• Purchased materials and services, approved invoices and tracked property assets.
• Coordinated staff travel, organized conferences and workshops and scheduled meetings and conference calls.
• Developed position descriptions, assessed resource needs, interviewed applicants, and assisted with on-boarding and off-boarding of staff.
• Administered and managed Confidential Pro project database, overseeing system upgrades, establishing user accounts, setting user rights and permissions, trouble shooting issues, and training new users on Confidential Pro.
• Managed vendor contracts.
• Trained in program evaluation methods and techniques through American Evaluation Association.

Task Lead Analyst

Confidential, Arlington, VA

Responsibilities:

• Directed team in the management and administration of 5 transit security grant programs with total budgets of $400M.
• Coordinated team efforts on deadline-driven projects and initiatives.
• Managed the application receipt and review process for over 300 applications annually.
• Assessed workloads and evaluated resource needs.
• Contributed to program planning and design, developed program documents and templates, adhered to project timelines, and facilitated and managed stakeholder communications.
• Responded to inquiries and resolved issues.
• Created MS PowerPoint presentations, transcribed meeting notes, coordinated expert review committees, and recorded review committee decisions and application scores.
• Organized regional conferences and workshops. Scheduled meetings and conference calls.
• Administered and managed SharePoint project database, established user accounts, set user rights and permissions, trouble shooted and resolved user issues, trained users on SharePoint, and maintained project records.
• Directed, trained and coordinated a team of 3 Analysts, delegated and assigned tasks, reviewed and evaluated work products, set goals and managed timelines.

Project Management Analyst

Confidential, Washington, DC

Responsibilities:

• Provided operational and technical support to the Project Managers and business owners in the management of the Project Management Office (PMO).
• Played integral advisory role in the design and development of new grants management IT system to streamline operations.
• Maintained project schedule using MS Project and updated project communications, risk and governance plans.
• Managed review and quality control processes of documents and deliverables.
• Coordinated scheduling of team meetings, participated in application development sessions, and recorded meeting minutes.
• Tracked action items, reported weekly status updates, and managed Documentum document repository.
• Served as Documentum Administrator for PMO, established user accounts, set user rights and permissions, trouble shooted and resolved user issues and, trained users on Documentum.
• Developed marketing materials and MS PowerPoint presentations, contributed to project planning, participated in Joint Application Development ( Confidential ) sessions, and collaborated in team discussions.
• Forged relationships and managed communications with project stakeholders and external agencies.

Grants Management Specialist

Confidential, Rockville, MD

Responsibilities:

• Administered grants management process for $13M portfolio of global health grants and cooperative agreements, with accountability for pre-award through post-award processes.
• Provided technical assistance and financial oversight for grants, cooperative and interagency agreements; oversaw program budgets and grantee expenditures.
• Compiled progress reports, tracked performance measures, and analyzed statistics.
• Developed and managed website content.