Special Project Assistant Resume Brooklyn, NY - Hire IT People

SUMMARY OF QUALIFICATIONS

Self-motivated, detailed-oriented, Professional; able to work in a independent, team-centered, fast paced environment and managed multiple projects simultaneously.
Adept at offering proficient and efficient office administration with strong knowledge of all data-entry processes and protocols.
Accomplished interpersonal, customer service, client relations communication, leadership, analytical and problem solving skills.
Advanced knowledge of Microsoft Office Suite 07: Publisher, Word, Excel, Access, Outlook, Power Point.
Proficient usage of additional software programs: Open Office, AS-400,Pivot, EMR Scheduling, Lawson and Medi-tech purchasing software.

EMPLOYMENT SUMMARY

Confidential, New York, NY 7/2009-11/2010
Assistant to the Assistant Director of Student Services

Supervised and trained (8) front desk staff how to help students with daily issues, office protocols and processes.
Assisted students to develop and navigate online courses, email accounts, school web-site and class scheduling.
Responded promptly to students inquires and evaluate all relevant information to handle inquires and complaints.
Developed data-base that improves how faculty locates current and alumni student confidential information.

Office of Career Services
Special Project Assistant

Provided administrative support to manager on planning and developing office sponsored campus-wide events including: Admission, workshop scheduling, seasonal career-internship fairs, special on campus promotions and revisions of student information.
Helped with overall scheduling and coordinating of career services appointments, employer outreach and confirmation of reservations, creating art work for departmental bulletin boards and data-base management.

Confidential, Brooklyn, NY 10/2006-4/2008
Purchaser (Buyer)

Managed weekly inventory and purchased medical and non-medical supplies for (15) departments.
Processed approved purchase requisitions for departments to order large overhead material.
Maintained quarterly cost savings reports and handled Returned Merchandise Authorization issues.
Communicated daily with vendors concerning delivered merchandise, purchase order issues and pricing negotiation.
Prepared payment reconciliations for accounts payable processing and archiving for complete record up-keep.
Utilized hospital database software Medi-tech to input data to generate purchase order numbers for the weekly supply ordering and managed special projects for director of purchasing department.

Confidential,7/2002- 8/2004
Project Assistant, Faculty Group Practice

Prepared and processed weekly accounts payable documents and evaluated patient and insurance refunds.
Responsible for processing daily and weekly deposits of physician’s insurance and patients co-payments and refunds.
Responsible for weekly inventory monitoring and monthly office and shipping supplies ordering for the department.
Managed time-sensitive researching projects reporting directly to Chief Operating Officer.
Efficient assistant to (3) Project managers; who managed (6) Medical departments each.

Confidential, New York, NY 6/1998-4/2005
Administrative Assistant, Temporary Assignments

Provided administrative assistance for over (40) companies in the tri-state area.
Developed invoices, memos, and proposals for corporate executives for meetings and financial processing.
Responsible for directing all incoming calls to appropriate employee and connecting outgoing conference calls
Managed daily, weekly, and monthly calendar for executives for important corporate meetings.

EDUCATION

Bachelor of Business Administration