SUMMARY:

• A highly organized and detailed oriented business professional with extensive experience providing thorough and skillful administrative support to senior executives and project management teams as well experience providing IT help desk support. Dedicated and focused; able to prioritize and complete multiple tasks and follow through to achieve project goals. Independent and a self - starter with excellent research and writing skills; able to grow positive relationships with clients and colleagues at all organizational levels.
• Advanced, hands-on skills and experience with the following: executive calendar management in Outlook, preparing meeting materials and minutes for meetings, processing travel arrangements & preparing travel itineraries(domestic & international) & expense reports utilizing Concur, preparing monthly departments reports in Oracle & PeopleSoft, Purchase Orders/Requisitions in SAP, SharePoint site Administration (permissions, add/delete members, SharePoint site modification & design, assigning tasks), preparing & processing IT trouble tickets in Remedy, root cause analysis, re-imaging computers, customer service, accounting skills: processing invoices, accounts payable/receivable, aging reports with Oracle (P2P) & QuickBooks. Logistics coordination & meeting planning arrangements for off-site meetings & large company events.

TECHNICAL SKILLS:

• Windows 7 & 8
• Windows Server 2008 R2
• Internet Explorer
• Google Chrome
• Microsoft Office (Word
• Excel
• Project
• PowerPoint
• Outlook)
• Oracle
• HRIS (PeopleSoft)
• COTS
• MOTS
• Quick Books
• Adobe Professional
• Photoshop
• SAP
• Captiva
• Share Point. Project Management
• Report Preparation
• Travel Arrangements (International & Domestic)
• Marketing and Sales Support
• Calendar Management
• Meeting / Event Planning
• Administrative Support
• Accounting (Bookkeeping/Client Billing AP/AR/G/L)
• Help Desk
• Remedy
• Network Monitoring
• Technical Support

PROFESSIONAL EXPERIENCE:

Project Coordinator

Confidential, Rockville, MD

Responsibilities:

• Process Batch Record requests: receive Packaging Configuration Forms (PCF’s), check for correct product packaging & labeling conditions, review for correct hazard info, update Safety Data Sheets as required. Print Work Lab Sheets for Lab Technicians for processing and handling hazardous materials. Maintain/update Excel tracking logger for Batch Records. Support the evaluation and disposition of labeling, raw materials, intermediates and finished products through timely compliance and evaluation of batch records, laboratory results and other cGMP documents. Run weekly USP Production reports in Oracle. Generate & process scientific labeling requests; check for accuracy of labels including pictograms, appropriate word usage, health hazard information, etc. Work with QA Department to ensure accuracy of labels before they are assigned to Production Dept. for final processing and commercial distribution.
• Update RSP Departmental Forms & SOP’s as required, proofread for errors and changes before entering into database and uploading to the USP intranet.

Senior Project Administrator

Confidential, Gaithersburg, MD

Responsibilities:

• Provided executive administrative assistant support to the Global Clinical Director of the SCCHN clinical group. Processed the Director’s travel arrangements (domestic and international), expense reports, maintained the Director’s personal calendar for all meetings, including scheduling 1:1 meetings for the Director’s clinical staff. Also assisted the Director with recruitment/interviews for clinical staff candidates (contacted candidates & employment agencies to schedule candidate interviews, coordinated clinical staff schedules for participation during the candidate interviewing process, prepared candidate interview schedules, and reserved meeting rooms for the interviews along with needed materials for the interview process).
• Provided project coordination and administrative support to (2) Global Project Teams (GPT) and (2) Global Project Managers to conduct weekly GPT meetings to support the (2) drug development projects during the late stage drug development life cycle process for cancer treatment / immuno-therapy drug products at AstraZeneca. Assisted the Global Project Managers with creating and maintaining the GPT SharePoint sites for the SCCHN & Tremelimumab Project Teams within the Immuno-Oncology GMed department. Granted permissions/access to the SharePoint sites upon request after proper approval protocol. Uploaded files and other info onto the Immuno-Oncology department SharePoint sites and assigned passcode protection to confidential files. Also ran project team monthly reports via the OPAL database and entered various global project team data deliverables into database.
• Prepared PowerPoint slide presentations and meeting agenda items for the GPT meetings. Created and maintained email distribution lists for the project teams. Helped maintain project team shared Outlook meeting calendars so that all project meetings were captured, tracked, and were also visible on the applicable GPT Team SharePoint sites. Helped train department team members on various COTS applications including the AZ/MEDI rollout of Concur (1st qtr 2016), SharePoint Online (cloud version), & Office 365, One Note/One Drive. Scheduled conference rooms & videoconference rooms for project team meetings. Conduct online presentations during project team meetings utilizing various technologies: Lync/Skype, Acano VMR (Virtual Meeting Room), Google Chrome. Arranged for catering services as needed for team meetings and also helped to coordinate logistics for offsite meetings and events.
• Processed CDA (Confidentiality Disclosure Agreement) requests for the Immuno-Oncology department staff. Performed follow-up protocols with both the AstraZeneca’s Legal Department and third party companies/consultants to ensure a smooth process and transparency during the CDA approval process.

Administrative Coordinator

Confidential, Ft. Detrick, MD

Responsibilities:

• Assisted Correspondence Control Officer with a wide variety of administrative and staff issues including processing and coordinating all incoming and outgoing correspondence, electronic messages, facsimiles, and mail. Served as the Command entry point for Congressional responses for the Commanding General’s (CG) signature and also served as the primary point of contact for the Digital Signature capturing station. Authenticated and published HQ Command policy and memoranda adhering to USAMRMC protocols & procedures utilizing various MOTS applications. Updated the USAMRMC Contingency Calendar as required. Received deliveries of HQ materials & supplies. Answered phone calls for the SGS, Deputy Commander, Chief of Staff, and Commanding General. Provided USAMRMC staff support for awards, promotion, retirement, and other ceremonies within HQ USAMRMC.

Windows 7 Migration Technical Support

Confidential, Frederick, MD

Responsibilities:

• Assisted with a company-wide upgrade from Windows XP to Windows 7 for BBES LLC. Efficiently supported and troubleshoot end user issues after the migration. Created trouble tickets in PAC/2000 (Remedy) for any machine migration failures, updated CDM database with up to date trouble ticket status and/or resolutions. Received calls on the Windows 7 Command Center Migration Support phone line from field technicians.
• Assisted field technicians with migration failure issues that included: root cause analysis (for migration failures), identifying any network issues, remote desktop dial-ins to end user machines (to monitor machine migration status & initiate any re-trys), Active Directory issues/corrections, and approving machine re-images & loaner computers to end-users for any hard-down machines.

Legal Administrative Assistant

Confidential, Frederick, MD

Responsibilities:

• Provided administrative support to Confidential Business Development Legal Dept. Coordinated travel arrangements for three Senior Attorneys. Processed expense reports in Concur, performed monthly purchase reconciliations for company employee Diners Card purchases.
• Received and process all incoming invoices for Legal Dept. Reviewed invoices for legal services rendered/billing time; correct any discrepancies with Accounts Payable Dept. and/or with vendors. Entered and processed weekly timesheets for Legal Dept. Scheduled meetings on Legal Department calendar, booked video conference room for international video conference meetings.

HR Administrative Assistant

Confidential, Frederick, MD

Responsibilities:

• Provided administrative support to Confidential Corporate Human Resources Dept. Updated and maintained employee gap sheet reports (utilizing Excel, Oracle & SharePoint) for Bechtel Power Projects. Provided daily & weekly metrics report(s) with current stats for all Bechtel Power Projects and Functions. Interacted with HR Project Management & HR Functional Team Leads to assess any discrepancies or updates on weekly employee gap reports and metrics reports.
• Posted all new career opportunities within the HRIS (PeopleSoft) database; updated HR database with new hire information as needed or required. Assist new hire employees with the company’s new employee orientation process. Process benefit enrollments, cancellations, & changes for all team members and dependents and reconcile insurance bills/monthly premium statements. Oversee COBRA administration. Notifying 3rd party administrator of qualifying events. Prepare and coordinate communication of benefit cancellations. Communicate with employees to advise/counsel on benefit eligibility.

Security Intelligence Center Coordinator

Confidential, Gaithersburg, MD

Responsibilities:

• Provided administrative support to LM Security Intelligence Center (SIC) department staff. Coordinated and scheduled meetings on the SIC conference calendar for (SIC) Senior Managers and support staff. Screened visitors to the SIC via CCTV (Closed Circuit TV) monitor. Obtained visitor name(s) and purpose of visit before allowing visitor entry to the SIC. Escorted visitors to the appropriate staff member(s) or meeting room.
• Gathered pertinent information for LM Security for SIC meetings and tours of the SIC facility. Previewed and screened security clearance levels and current security status for all SIC meeting attendees before all SIC classified meetings. Enter the meeting attendees name and title onto the SIC meeting calendar schedule after security clearance verification. Verified SIC visitors identification at the Lockheed Martin front desk reception area before allowing entry into the SIC area for classified meetings. Coordinated travel arrangements for SIC department staff members and processed expense reports. Ordered office supplies for the SIC department and arranged for catering as required for SIC meetings. Received & responded to email correspondence for the SIC Director and SIC Supervisor. Received and logged all incoming mail & packages within the SIC Dept.

Senior Administrative Assistant

Confidential, Gaithersburg, MD

Responsibilities:

• Provided executive administrative support to the Process & Analytical Development Vice President & Project Management Director, & (5) Project Managers. Coordinated and scheduled meetings and conference calls for the Vice President of Process & Analytical Development, including assisting with the pre-screening candidate process and scheduling interviews for scientist candidates for scientific career opportunities at Emergent BioSolutions. Coordinated domestic & international travel arrangements & processed related travel expense reports for the VP of Process & Analytical Development, the Project Management Director and the Project Managers.
• Assisted in preparation of NIH/BARDA/NIAID monthly report submissions for the Project Management Staff. Prepared RFP (Request for Proposals) for staff members. Interfaced with Legal Department to ensure receipt, accuracy & execution of proposal submissions. Assisted in budget preparation and monthly budget reports to Finance Department. Assisted Finance Department staff with payment reconciliation discrepancy issues as necessary.
• Entered Purchase Requisitions into SAP for Project Management Dept. Obtained proper signature approvals; ensured product delivery time deadlines were met with outside vendors. Assisted Finance Department with New Vendor Info forms (including W-9) to enter into SAP Vendor Payment System. Followed-up as necessary with the vendor to acquire necessary paperwork and documentation required.

Senior Administrative Assistant

Confidential, Rockville, MD

Responsibilities:

• Coordinated meeting planning activities for large, complex meetings (e.g., conference room reservations/external meeting space, meal services, meeting materials, attendee lists, etc.). Assisted staff members in making travel arrangements through AMEX. Prepared staff expense reports in Oracle. Prepared contract requisitions and service agreements for ongoing projects. Proofread various documents (including SOP’s & SLA’s) for accuracy and checked tables and figures against source data before final draft submission to Legal Dept.
• Interfaced with vendors Accounts Payable Depts. regarding invoice/billing questions/discrepancies (including Aging Reports, payment amounts, incorrect purchase orders and/or contract number listings for services rendered). Received, processed and entered departmental invoices in Oracle (P2P). Tracked any invoice discrepancies.