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It Program Coordinator Resume

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Milwaukee, WI

SUMMARY:

  • 10 + years’ experience as an IT Project Coordinator ensuring project plan milestones were defined and objectives delivered.
  • Developed & maintained program/project schedules in MS Project to guarantee on - time deliverables, assigned resources tasks and resolved resource conflicts.
  • Developed and reviewed weekly project status reports.
  • Created & maintained the Portfolio (PMO) department’s fiscal-year budget workbook utilizing pivot tables & macros. Also responsible for creating & maintaining project RAID Logs, MS Sharepoint project sites/subsites including: surveys, lists, libraries & workflows.
  • Customized Sharepoint project sites utilizing web parts & Sharepoint Designer with Infopath, Imported Excel workbooks & exported Sharepoint lists to Excel.
  • Have a background in IT software/maintenance contract negotiation, including IT contractor contracts and budget management of such; and was the Department onboarding contact for all contractors.
  • Over the years either coordinated or facilitated in the handling of Department / Corporate events including but not limited to: off/onsite conferences or leadership meetings, team building activates, offsite get-togethers and in-house instructional classes.

TECHNICAL SKILLS:

Software: Microsoft Office Suite 2013 & 365, MS Outlook 2013, MS Infopath 2013, MS Sharepoint 2013, MS Visio 2013, Adobe Contribute (Web publishing software), Lotus Notes 8.5, Deal Interactive 5.0

Project Management Tools: Clarity 14.0, MS Project Professional 2010

IT Project Methodologies: ITIL, Agile

Teleconferencing Software: WebEx, Lync/Skype, MS Live Meeting

Industries: Insurance, Manufacturing, Legal, Finance

Operating Systems: Windows 2010, 2007

PROFESSIONAL EXPERIENCE:

IT Program Coordinator

Confidential, Milwaukee, WI

Responsibilities:

  • North American Program Projects - (15 release projects, 9 PM & 1 Program Mgr)
  • Sharepoint site owner - handled all aspects of site including access permission, library & list creation/maintenance
  • Created Infopath forms for site lists
  • Exported lists into Excel & produced weekly metric reports using pivot tables
  • Met weekly w/PMs to review current project status via the project plan in Clarity, i.e., milestones, issues, risks & CRs
  • Projects consisted of: software updates/releases; system integration, website creation/update; report generation
  • Reviewed budget status
  • Created weekly Program status report via Powerpoint consisting of:
  • Financials - pivot tables
  • Charts/graphs - program/project statistics
  • Captured & published weekly meeting minutes via OneNote

IT Project Coordinator

Confidential, Madison WI

Responsibilities:

  • Guidewire Project (SAP)(replacing inhouse Claims application)
  • Project utilized the ‘Agile’ & ‘Waterfall’ methodology
  • Clarity: manage project Inception/Requirements tasks/resources; created weekly actuals reports using Excel pivot tables
  • Outlook/Webex: create in-house Project Inception & Requirements Workshops(20-35 invitees)
  • Maintain meeting schedules in Excel & Sharepoint

IT Senior Project Coordinator

Confidential, Milwaukee WI

Responsibilities:

  • Managed project tasks/resources via Clarity for SAP - PTP Requirements phase
  • 50+ resources
  • 15+ milestones w/80+ tasks
  • Created weekly variance reports using Excel pivot tables
  • Outlook/Webex: arranged in-house Requirements workshops (40-60 invitees)
  • Sharepoint: maintained Workshop schedules

Senior Project Coordinator

Confidential, Chicago IL

Responsibilities:

  • Program/Project Maintenance
  • Maintained program level project plans(resources, milestones/tasks) for the following types of projects:
  • Business/IT: integrated newly purchased facility to corporate IT & Business standards
  • IT Project: retired production servers - inventoried software & deleted or moved pertinent software to new servers
  • Workstream Upgrades: maintained deployment schedules/milestones for 15+ workstreams at a Program level working w/various Corporate areas i.e, Business, Legal, Pharmacy, IT to upgrade customized applications & processes
  • Program Budget: assisted Program Manager in creating /maintaining program budget
  • Program Status Report: created weekly Program/Workstream status report in Powerpoint & Clarity
  • Created/maintained weekly variance reports in Excel pivot tables using information generated from Clarity
  • Assisted in creating Project Governance documentation
  • Updated project collaboration sites in: Sharepoint, Deal Interactive & Quickr
  • Maintained Program RAID Log in Clarity & Excel
  • Facilitated & captured risks/issues at weekly Program Level Status meetings

IT Project Coordinator

Confidential, Bloomington IL

Responsibilities:

  • Program Level: coordinated dependencies across all IT projects as it related to the Scope of the Program in MS Excel & Lotus Notes
  • Met w/System & Business Architects to review current status of relevant Program dependencies
  • Sharepoint 2010 - Maintained & created project sites, subsites/folders, surveys. lists, web parts
  • Facilitated & took minutes at cross-project dependency meetings

IT Project Coordinator

Confidential, Milwaukee WI

Responsibilities:

  • Created & maintained SAP project plans (4-5 plans) via MS Project
  • Created Program metrics & weekly status reports in Sharepoint & Excel (pivot tables)
  • Sharepoint 2007 - maintained & created sites, libraries & web parts
  • Updated Project RAID Logs

IT Project Coordinator

Confidential, Milwaukee WI

Responsibilities:

  • Infrastructure Project - SAP (nation-wide)
  • MS Project - created/maintained Project plans - exported Plan to Excel to create weekly reports
  • Metrics - created weekly metrics reports in Excel (pivot tables & macros)
  • IT Purchasing: reconciled invoices against Company PO’s
  • Sharepoint 2007 - maintained & created sites, libraries & web parts
  • Coordinated onsite Company-wide software instructional classes

Project Coordinator

Confidential, Milwaukee WI

Responsibilities:

  • Sharepoint 2007
  • Created sites/subsites including document libraries for Dept-wide processes/functions
  • 100-question survey; exported survey results into Excel as a pivot table/created subsequent quantitative pivot table reports workflow using a MS Word e-signature (10+ signatures) document
  • Infopath web browser form templates with e-signatures

IT Project Coordinator

Confidential, Milwaukee WI

Responsibilities:

  • Program/Project Experience
  • Large infrastructure projects (5000+ users)-software implementations: Office 2007, Windows 2007, various software updates
  • Change Management - project coordinator for the redesign of theIT enterprise-wide change mgmt process
  • Project Maintenance
  • MS Project: creating/maintained large & small project plans at Program level
  • Program/Project Budgets: created & maintained budget workbooks for all large & small project within the Program i.e., weekly & month-end actual vs forecasted statistics using Excel pivot tables & macros
  • Updated Program/Project’s Issues/Risks
  • Sharepoint 2003 & 2007 - created small & large project sites, lists, surveys, alerts
  • Adobe Contribute - creating/maintaining Intranet program web sites
  • Point-of-Contact for all onsite contractors i.e., computer set-up; cubie location, etc
  • Took/distributed project meeting minutes
  • Program Responsibilities
  • BCP & Disaster Recovery: created/maintained Program IT plans as Group Business Continuity Assistant in LDRPS
  • Managed the update of instructional manuals & accompanying MS Powerpoint tutorials for Company-wide software
  • Coordinated & facilitated team building activates & offsite functions

Contract Administrator

Confidential, New York, NY

Responsibilities:

  • Created contract prototypes for (4) in-house senior corporate attorneys
  • Proofread contracts prior to execution
  • Maintained complex contract filing systems - electronic and hardcopy
  • Project Manager for study/purchase of document management application hardware and software

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