EXPERIENCE SUMMARY:

• Detail - oriented Project Coordinator with around 5+ years of experience and worked on multiple projects using Agile Scrum/Waterfall Methodologies. Experience working and resolving conflicts and issues, managing requirements and change request, assisting Project Managers with Project Charter, Project plan, Signing of LOE’s, Budgeting, scheduling etc. Highly efficient in communicating business directives, goals and needs to the technical team and serving as the client’s interface by managing user expectations and client satisfaction.
• Utilized strategic planning methodologies and goal setting to direct operations
• Problem-solving and analytical skills.
• SharePoint experience
• Project Plan, Project Charter, Scheduling, Signing of LOEs, Budgeting, Assigning Action Items, Keeping track of deliverables
• Cross matrix team management
• Effectively capable of using Clarity tool to create WBS, tracking of activities, Project ID, and assigning of team members.
• Presented Change to Change Approval Board and participated in Go-No Go meetings
• Allocating resources, scheduling, managing team progress and solving complex issues to deliver high quality and timely results in salesforce implementation project
• Organizational planning and implementation
• Excellent verbal and written communicator.
• Experience driving projects/programs, good collaboration, reporting and communication skills
• Proficient in using management tools such as Microsoft (Project, SharePoint, Visio, Excel, Word)
• Effectively communicate pricing and negotiation strategies associated with key vendors during the change management and amending to the existing SOW’s.
• Experience with reporting using various tools such as JIRA, MS Project, MS SharePoint in the form of Gantt chart, Burndown chart, Milestones, velocity chart, etc.
• Single point of contact for vendors at onsite for all the delivery, people, account, contractual issues
• Successful in managing vendors per customer’s expectations within the organization
• Acted as a liaison between business owners, Vendors, SME and development teams in Office implementation project
• Experience establishing PMO and procedures, best practices and keeping project managers and delivery teams aligned.
• Ability to synchronize multiple, complex work plans for key organizational initiatives
• Defined project tasks, schedules and deliverables

SKILL INVENTORY:

• MS VISO
• JIRA
• MS SHARE POINT
• MS ACCESS
• MS OFFICE
• HP QC
• HP ALM
• REQUSITE PRO
• TABLEAU
• WATERFALL
• AGILE SCRUM
• HYBRID

TECHNICAL EXPERINECE:

• REQUIREMENT MANAGEMENT
• OFF SHORE COORDINATION
• SPHERE HEAD MEETING
• STATUS UPDATES
• CHANGE REQUEST MANAGEMENT
• PROJECT REPORTS (Bi - Weekly, Monthly, Quarterly, Ad-Hoc)
• WORK BREAK DOWN STRUCTURE(WBS)
• USER ACCEPTANCE TESTING (UAT)
• PROJECT PLAN/PROJECT CHARTER
• PROJECT COORDINATION
• CONFLICT RESOLUTION
• UAT COORDINATION
• MEETING OF THE MINUTES

PROFESSIONAL EXPERIENCE:

Project Coordinator

Confidential, Milpitas, CA

Responsibilities:

• Assisted project managers in project planning/scheduling, cost benefit analysis, setting milestones and deadlines.
• Monitored the MS Project plan as per the activities planned and ensured project milestones are achieved as per the commitment.
• Involved in organizing, leading and facilitating project-related meetings, including the creation of agendas and preparation of materials and following up the action items till the closure.
• Facilitated meetings with the project teams to discuss the status, identify critical issues/risks.
• Developed the necessary Project Reports, Budget Status and communicated to the higher management during Project Management Review Meetings for escalations and critical decisions.
• Experienced in using SharePoint, SharePoint migration and Share point design and Analytics to simplify and optimize different Marketing Campaigns
• Ensured projects adhere to high quality standards, meet customer expectations and are delivered on time and within budget.
• Evaluated existing project management practices and recommended improvements to project management practices.
• Reported status to Project Manager and Project Owners on a weekly and monthly basis.
• Discussed cost and need of a new software/hardware with the team leads so that the Project Manager approved the best and the most cost-effective products based on the quotations sent by various vendors.
• Facilitated various lessons learned and project review meetings to discuss project success, failures, improvement areas and issues encountered with the team to not repeat mistakes in future and adhere to required quality standards.
• Coordinated activities between the offshore and the onshore teams for status reporting and other project issues.
• Created documents and reports like summary reports, etc.
• Served as the administrator and the primary point of contact for project repository.
• Established timeline by defining task durations, and dependencies in MS Project
• Worked with the Project Manager on various Project Management activities like keeping track of Project Status, Action Items, Deadlines, Environment Request, and Compliance Issues.
• Created and implement communications plan and outreach strategy for communicating governance changes, business efficiencies, and other SharePoint features.
• Trained users on SharePoint best practices by creating user training manual
• Assisted PM in the drafting and issuance of Project charter, Vision Scope documents, and preliminary schedules with project planning, requirements development and completing change management activities
• Scheduled project kickoff meetings, set-up conference calls, created meeting agendas and presentations and reports
• Worked with cross functional teams to develop, implement various process and configure and manage Planview Product Project Management software to track and manage projects for business segments
• Conducted daily checkpoint meetings with UAT participants during execution to discuss defects and any other pertinent issues during UAT execution.
• Coordinated with numerous top-level project managers and report directly to the Assistant Vice President of the PMO Markets.
• Regularly interacted with the Testing team for executing the Test Plans, providing Test Data, creating Test Cases, and resolving issues upon detection of bugs and collecting the Test Metrics.

Project Coordinator

Confidential

Responsibilities:

• Helped in managing project portfolios and coordinate various project management activities. Worked on multiple projects in parallel
• Created project plans (identified tasks/deliverables/resources/duration, established internal/external dependencies, created WBS), from the scratch and maintained/updated the plans as projects progressed. Prepared Gantt charts and PERT charts
• Participated actively and monitored the progress of all the project phases - Initiation, Planning, Execution and control (design, test, build) and project production. Scheduled post project reviews and documented project deliverables
• Met with other project teams to discuss/resolve issues and cross dependencies
• Maintained risk/issue logs and escalated risks/issues to the higher management, whenever needed
• Created, updated, and maintained the MS Project plan to ensure on time, and on budget execution of project related tasks, milestones, and deliverables
• Utilized MS PowerPoint to create status reports and updates for senior level management
• Created Change Management Requests for the new releases and production rollouts
• Participated in budget planning and budget tracking. Interacted with Finance department for approved/allocated budgets and budget planning
• Attended/facilitated daily and weekly status meetings. Scheduled online meetings to coordinate with the remote teams. Tracked the status of deliverables and internal/external dependencies
• Facilitated completion of the action items by coordinating efforts across the core and external teams
• Prepared quarterly analysis reports, impact analysis reports, periodic and monthly status reports, delivery/release calendars and milestone report as needed by higher management
• Prepared driving the committee reports/meeting presentations, other project related MS PowerPoint presentations, reports and MS Visio timeline diagrams to communicate major deliverables, milestones and project status
• Responsible for entering/updating information in the Project Dashboard. Interacted with people across the firm to get needed information
• Owned time tracking. Added/deleted resources to enable them for time entry across multiple projects