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Executive Assistant Resume

Dallas, TX

SUMMARY:

  • Resourceful, senior - level Executive Assistant who excels at building relationships, resolving issues, prioritizing and multi-tasking. Proactive and self-motivated with a strong work ethic. Utilizes good listening skills, timing, sound discretionary judgment and a knowledge of the company and executive to ensure maximum productivity of executive and advancement of company strategy to create a win-win-win outcome.

TECHNICAL SKILLS

  • Senior Executive Support
  • C-Level Communications
  • Travel Management
  • Project Management
  • Flexible/Organized
  • Microsoft Office, MS Visio
  • ScanSoft OmniPage
  • Personal Affairs Management
  • Event Planning/Logistics
  • Budget/Cost Management
  • Vendor Management
  • Technology Support/Training
  • MS Outlook, Lotus Notes
  • CorelDRAW Graphics
  • Board Book Preparation
  • Presentation Development
  • Time Management
  • Process Improvement
  • Team Supervision
  • MS SharePoint
  • Adobe Acrobat Pro

PROFESSIONAL EXPERIENCE:

Confidential, Dallas, TX

Executive Assistant

  • Support Head of Decision Sciences who reports to the CEO.
  • Create managers’ expense reports; monitor and report fraudulent activity on credit cards.
  • Research invoices, code and approve as appropriate.
  • Heavy calendar management to reduce conflicts and maximize managers' time.
  • Communicate and make arrangements to onboard/offboard employees, including those off-site.
  • Track and approve time-off requests as appropriate; other projects as required.
  • Arrange travel; maintain office supplies; assist employees as needed.
  • Managed email, calendar and expenses for previous manager on two different systems.

Confidential, McKinney, TX

Sales Associate

  • Support the leadership team through excellent operational execution and delivery of a rewarding customer experience

Confidential, McKinney, TX

Consultant

  • Provided guidance and assistance to set up new, privately-held company.
  • Developed bookkeeping system, form completion, vendor accounts, inventory management, customer records, logo creation and assistance in other areas.

Confidential, Irving, TX executive assistant

  • Provided comprehensive and professional executive level support and acted as a Personal Assistant to the CFO and acting co-CEO of a privately held company which operated with a very lean management organization and experienced frequent reorganizations.
  • Quickly organized and maintained the accuracy of an aggressive travel schedule for the CFO which had been a major concern with prior staff.
  • Assumed many office management responsibilities which saved the company money and temporarily back-filled an additional role to maintain the continuity of office operations.
  • Contributed to the development of a virtual document library which accelerated the company plan to transition to a more “paperless” and secure environment that reduced costs, promoted easier centralized document retrieval, and protected the confidentiality of corporate information.
  • Negotiated office supply deals which were financially favorable to the company and guaranteed quick and efficient turnaround on orders.
  • Adeptly coordinated Board level meetings and prepared quality presentation materials and Board books.

Confidential, Dallas, TX executive assistant

  • Dean Foods Guiding Principles Compass Award - Guiding Principle: Personal Responsibility, 2010
  • Supported President, EVP/Chief Commercial Officer, SVP/COO Ice Cream, SVP Human Resources and other officers during my tenure.
  • Served as a highly effective coordinator charged with managing a changing set of priorities that included preparing well-researched and accurate documents, email and contact management, audio dictation, managing busy calendars for multiple executives and efficiently handling the daily tasks of office management.
  • Functioned as the liaison for communications between executives, staff, vendors, customers and consumers.
  • Quickly gained the confidence of the President who delegated important decision making responsibilities that moved a variety of projects forward and saved him time which he allocated to other critical initiatives.
  • Effectively orchestrated all activities associated with the National Sales meetings, overseeing a budget up to $1.5M and accommodating over 350 guests, including managing outside planning vendors.
  • Arranged domestic and international travel, visas, passports, and expenses, meeting coordination including communication, logistics, preparing presentation templates, collection and assembly.
  • Coded invoices and worked closely with finance and accounting on budgeting, expense management, and variance analysis along with expense allocation and reclassification.
  • Collaborated with executives to build effective, often complicated presentations that included independently creating detailed analysis charts from various spreadsheets along with art/graphic manipulation.
  • Drastically reduced the number of ice cream skews by providing analytic support for an important EVP project that included expertly photographing and editing the ice cream labels.
  • Assisted the SVP HR with various projects including a very large reduction in force, merit and personnel review processes, and other highly confidential projects.
  • Facilitated project prioritization and the efficient handling of highly confidential materials.
  • Selected by management to oversee a small field office after the termination of the management team required someone to step in immediately and handle all office related issues.
  • Selected as a Microsoft Champion to provide technology support for the transition from Lotus Notes to Outlook and Office 365.

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