SUMMARY:

• Resourceful, senior - level Executive Assistant who excels at building relationships, resolving issues, prioritizing and multi-tasking. Proactive and self-motivated with a strong work ethic. Utilizes good listening skills, timing, sound discretionary judgment and a knowledge of the company and executive to ensure maximum productivity of executive and advancement of company strategy to create a win-win-win outcome.

TECHNICAL SKILLS

• Senior Executive Support
• C-Level Communications
• Travel Management
• Project Management
• Flexible/Organized
• Microsoft Office, MS Visio
• ScanSoft OmniPage
• Personal Affairs Management
• Event Planning/Logistics
• Budget/Cost Management
• Vendor Management
• Technology Support/Training
• MS Outlook, Lotus Notes
• CorelDRAW Graphics
• Board Book Preparation
• Presentation Development
• Time Management
• Process Improvement
• Team Supervision
• MS SharePoint
• Adobe Acrobat Pro

PROFESSIONAL EXPERIENCE:

Confidential, Dallas, TX

Executive Assistant

• Support Head of Decision Sciences who reports to the CEO.
• Create managers’ expense reports; monitor and report fraudulent activity on credit cards.
• Research invoices, code and approve as appropriate.
• Heavy calendar management to reduce conflicts and maximize managers' time.
• Communicate and make arrangements to onboard/offboard employees, including those off-site.
• Track and approve time-off requests as appropriate; other projects as required.
• Arrange travel; maintain office supplies; assist employees as needed.
• Managed email, calendar and expenses for previous manager on two different systems.

Confidential, McKinney, TX

Sales Associate

• Support the leadership team through excellent operational execution and delivery of a rewarding customer experience

Confidential, McKinney, TX

Consultant

• Provided guidance and assistance to set up new, privately-held company.
• Developed bookkeeping system, form completion, vendor accounts, inventory management, customer records, logo creation and assistance in other areas.

Confidential, Irving, TX executive assistant

• Provided comprehensive and professional executive level support and acted as a Personal Assistant to the CFO and acting co-CEO of a privately held company which operated with a very lean management organization and experienced frequent reorganizations.
• Quickly organized and maintained the accuracy of an aggressive travel schedule for the CFO which had been a major concern with prior staff.
• Assumed many office management responsibilities which saved the company money and temporarily back-filled an additional role to maintain the continuity of office operations.
• Contributed to the development of a virtual document library which accelerated the company plan to transition to a more “paperless” and secure environment that reduced costs, promoted easier centralized document retrieval, and protected the confidentiality of corporate information.
• Negotiated office supply deals which were financially favorable to the company and guaranteed quick and efficient turnaround on orders.
• Adeptly coordinated Board level meetings and prepared quality presentation materials and Board books.

Confidential, Dallas, TX executive assistant

• Dean Foods Guiding Principles Compass Award - Guiding Principle: Personal Responsibility, 2010
• Supported President, EVP/Chief Commercial Officer, SVP/COO Ice Cream, SVP Human Resources and other officers during my tenure.
• Served as a highly effective coordinator charged with managing a changing set of priorities that included preparing well-researched and accurate documents, email and contact management, audio dictation, managing busy calendars for multiple executives and efficiently handling the daily tasks of office management.
• Functioned as the liaison for communications between executives, staff, vendors, customers and consumers.
• Quickly gained the confidence of the President who delegated important decision making responsibilities that moved a variety of projects forward and saved him time which he allocated to other critical initiatives.
• Effectively orchestrated all activities associated with the National Sales meetings, overseeing a budget up to $1.5M and accommodating over 350 guests, including managing outside planning vendors.
• Arranged domestic and international travel, visas, passports, and expenses, meeting coordination including communication, logistics, preparing presentation templates, collection and assembly.
• Coded invoices and worked closely with finance and accounting on budgeting, expense management, and variance analysis along with expense allocation and reclassification.
• Collaborated with executives to build effective, often complicated presentations that included independently creating detailed analysis charts from various spreadsheets along with art/graphic manipulation.
• Drastically reduced the number of ice cream skews by providing analytic support for an important EVP project that included expertly photographing and editing the ice cream labels.
• Assisted the SVP HR with various projects including a very large reduction in force, merit and personnel review processes, and other highly confidential projects.
• Facilitated project prioritization and the efficient handling of highly confidential materials.
• Selected by management to oversee a small field office after the termination of the management team required someone to step in immediately and handle all office related issues.
• Selected as a Microsoft Champion to provide technology support for the transition from Lotus Notes to Outlook and Office 365.