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Compliance Project Management Executive Assistant/ Assistant Project Coordinator Resume

Frisco, TX

SUMMARY:

  • Skilled and dedicated with over 10+ years’ experience coordinating, planning and supporting daily operational and administrative functions in the banking industry and compliance at an executive level and C level executives.
  • Ability to work under strict service level agreements (SLAs) and to multitask effectively.
  • Problem solving, organization and time management skills.
  • Proven track record of accurately completing research, reporting, information management, and marketing - support activities within demanding time frames.
  • Managed and led small and medium size projects in multiple phases.
  • Experience facilitating groups and delivering presentations and training.
  • Highly focused and results - oriented in supporting complex, deadline driven operations; able to identify goals and priorities and resolve issues in initial stages.
  • Proficient in Microsoft Office Suite (Word, Outlook, Excel, Visio, Waterfalls and Workflows
  • Trained and rolled out modules for other teams to ensure policy and procedures were met and in compliance.
  • Provided UAT and end user training for AML, KYC, and Compliance teams.
  • Solid communication skills and the ability to present information to clients, managers, and other teammates.

PROFESSIONAL EXPERIENCE:

Confidential, Frisco, TX

Compliance Project Management Executive Assistant/ Assistant Project Coordinator

Responsibilities:

  • Reported to three directors - managed their calendar, travel (domestic and international), expenses, and special projects.
  • Coordinated training requirements and statistics for CPPM (Compliance Project and Process Management), Compliance Program Office, and Compliance Infrastructure
  • Primary contact for ACAMS (Association of Certified Anti-Money Laundering Specialist) membership and certifications.
  • Handle Compliance Org Chart updates internationally.
  • Assisted with all incoming outside guests and vendors for their compliance due diligence visits.
  • Support testing to ensure project deliverables were met.
  • Provided reports and updates to management.
  • Act as liaison between business units, external clients, and technology teams.
  • Worked with Infrastructure planning and scheduling teams.

Confidential, Plano, TX

VP, Operations Manager

Responsibilities:

  • Coordinated training requirements and statistics for the company.
  • Managed financial book for incoming and outgoing invoices and requirements.
  • Managed day-to-day operations for transit and compliance authorities.
  • Managed client satisfaction and compliance communication through positive and effective customer service.
  • Ensured all equipment and drivers were kept in compliance and within federal and state regulations.
  • Worked directly with brokers to ensure complete and effective transport logistics were met between company, clients, and employees.

Confidential, Dallas, Texas

Loss Mitigation Site Administrator/ Operational Risk Analyst/ Executive Administrative Assistant

Responsibilities:

  • Planned and coordinated contingency planning for site and line of business.
  • Reported to four Unit Managers - handled their calendars, travel, and expenses.
  • Coordination of onsite and offsite events. Logistics for meetings and conferences, equipment, volunteer events, and town halls.
  • Calendaring Meetings - Handled and assisted with All Hands Conf Calls and offsite and complex meetings.
  • Space planning - provide partnership in process to assist with the NiS projects sitewide with floor plans and site training.
  • LOB SPOC for any reduction/addition of associates. Decommission of equipment for on boarding and off boarding procedures
  • Assisted the Business Control Support groups with Org charts and distribution lists.
  • Reported to the Business Support Office for Compliance and the Executive Team
  • Download and prepare the weekly report for senior management.
  • Assisted markets in ensuring that the records were compliant with company policy and KYC requirements.
  • Monthly audits were compiled and posted for the markets in which accuracy and compliance were critical for KYC issues.
  • Ensured the CIP and KYC info was accurate by verifying using several banking systems.
  • SME (Subject Matter Expert) for compliance related issues, questions, and concerns.
  • Ensured that my market’s scores nationwide were above 95%.
  • Communicated with the markets when deficiencies were present for AML, KYC, and compliance teams.
  • Conducted regional training meetings and sessions for management and updated processes.
  • Contributed to the training modules and presentations of new processes, updates, changes and rollouts.
  • Notified BSM and upper management on the market’s status and compliance deficiencies.
  • Provide high level administrative support to 3 executives of the Premier Banking Line of Business.
  • Prepare meeting agendas and carefully monitor all action items.
  • Created presentations and scheduled all executive - level meetings and travel.
  • Reduced expense notebook for 3 executives and 2 other operations support managers.
  • Successfully coordinated and hosted numerous team meetings creating dates, locations, booking venues and providing on & off-site support.

Confidential, Dallas, Texas

Executive Assistant

Responsibilities:

  • Reported to the Executive and office staff - handled calendars, travel, and office needs.
  • Kept communication within the clients and the company.
  • Handled new employees hiring process and paperwork.
  • Coordinated processes in binding of the new contracts and new employees.
  • Payroll and HR administrative duties.
  • Managed invoicing and billing processes. Accounts payable & receivable.

Confidential, Plano, Texas

Administrative Chief of Staff

Responsibilities:

  • Reported to three Account Engineers in facilitating effective decision-making meetings and directives between the company and the customer.
  • Handled calendars, travel, and expense reports.
  • Coordinated the execution of strategic initiatives and communication between the company, the customers, and the field engineers.
  • Participated in regular meetings with Human Resources and discussed staffing issues and team building efforts
  • Assessed inquiries directed to management, determined the proper course of action and delegated to the appropriate department to manage recommendations as needed.

Confidential, Dallas

Chief of Staff

Responsibilities:

  • Planned and directed all administrative, financial, and operational activities for the organization's Director of Conference Management and other executives.
  • Acted as an advisor to the director and other managers.
  • Responsible for executing conference detailed events and meetings.
  • Department communication through the hotel and staff

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