Executive Assistant Resume Plano, Texas - Hire IT People

SUMMARY:

Resourceful Administrative Professional offering a strong track record in executive level support, multiple calendar management, complicated domestic and international travel scheduling, office management, and liaison between business and valued clients/donors. Demonstrates excellence in office software, managing financial transactions, and adapting to new software and procedures. Quick to assimilate new ideas and concepts with flexibility to adapt to diverse situations and effectively prioritize and manage high and fluctuating volumes of workload. Possesses excellent interpersonal and communication skills with the ability to develop positive relationships at all levels. Enjoys leading a successful productive team and thrives in highly pressurized and challenging working environments.

TECHNICAL SKILLS:

Complex Calendar Maintenance and Scheduling
Global Travel Arrangements
Liaison for highest valued clients/donors
Office and Personnel Management
Project Management/Coordination
Professional Writing and Editing
Finance and Business Acumen
Fundraising Management
Building and Facilities Management
Texas Notary

EXPERIENCE:

Confidential, Plano, Texas

Executive Assistant

Responsibilities:

Management of complicated domestic and international travel and expense submissions for multiple executives
Passport and foreign visa processing
Logistic planning for tax personnel visiting from around the world
E - verify I-9 approval
Notary services
Reorganization and administration of tax document filing system, and records retention in company database

Confidential, Richardson, Texas

Executive Assistant for SVP of Human Resources, Security, and Real Estate

Responsibilities:

Expertly performed general executive coordination-related functions and complex calendar maintenance for SVP and multiple directors working out of and traveling to offices in several time zones and around the world
Handled financial processes for multiple executives and directors
Screened and prioritized phone calls and mail, reviewed SVP’s confidential email inbox, and handled extremely sensitive and confidential business and personnel information
Managed HR office, including new employee on-boarding, work space assignments, and office move coordination

Confidential, Stanford, California

Senior Executive Assistant / Office & Administrative Manager

Responsibilities:

Key department liaison to the highest value, major-rated alumni and donors, and members of law school executive boards
Handled diverse financial transactions such as department p-card and travel card processing, travel reimbursements and invoice payments, and financial verifications and approvals for administrative staff
Performed department budget reviews and analyses, and administered $2K petty cash fund
Supervised administrative staff, including students and temporary workers; interviewed, mentored, and trained administrative employees
Managed event and meeting logistics for donors and board meetings, including space and meal planning, signage, invitations, correspondence, and meeting materials.
Key contributor to weekly fundraising strategy meeting (requiring an understanding of philanthropy, fundraising goals, and solicitation procedures). Tracked and compiled major gift field activity records including solicitations and pledges in Excel and Stanford’s proprietary alumni/donor database
Conducted research on donors and wrote biographical profiles including in-depth philanthropic giving report for the Dean prior to solicitation meetings
Managed development office, ensuring a smooth flow of daily operations - successfully organized and coordinated three department moves, as well as building management at off-campus locations

Confidential, Palo Alto, California

Assistant to the President and CEO, Office Manager

Responsibilities:

Conducted interviews for prospective contracting companies and wrote in-depth analyses of results
Investigated high company phone costs, evaluated options, and implemented changes resulting in 80% decrease in overall phone expenditures
Organized company relocation while analyzing proposals from contractors for IT, phone system, and construction, resulting in 50% savings on original estimated costs

Confidential, Stanford, California

Executive Assistant / Assistant to the Chair

Coordinated and arranged complicated travel, lecture, and meeting schedule for the Ophthalmology Department chair and multiple other Confidential specialists.
Supervised and edited all Confidential medical records, transcription, correspondence, and academic writings for five Confidential physicians practicing at three offices, including textbook chapters, articles, and reviews for medical journals

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Executive Assistant Resume

Plano, TexaS

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