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Executive Assistant Resume

Milpitas, CA

SUMMARY:

Highly motivated organized and detail oriented administrative professional with 10+ years of experience supporting busy executives and senior managers. Extensive experience managing heavy calendars, domestic and international travel, expense reporting, corporate conference planning. A proactive self - starter and quick learner with excellent communication skills and bilingual skill in English and Chinese (Mandarin), adaptable to changing situation and effectively manages timelines with a high level of confidentiality.

TECHNICAL SKILLS:

Proficient in MS Office (Outlook, Word, Excel and PowerPoint), SAP, SharePoint, Concur, Video conferencing, WebEx,, English typing: 65/WPM, Chinese typing 45/WPM

PROFESSIONAL EXPERIENCE:

Confidential, Milpitas, CA

Executive Assistant

  • Executive Assistant to the EVP of Operations and SVP of Global Sales and Marketing
  • Efficiently managed multiple executives’ calendars with little executives input when scheduling and rescheduling meetings by taking into account,, knowledge and judgment of executives business priorities
  • Worked with the corporate travel agent and regional offices to make travel arrangements for executives (domestic and international), including air, visas, ground transportation, and hotel reservations
  • Planed and designed every aspect of corporate events such as Annual Sales Kick-Off meeting and Global Worldwide Service meeting
  • Processed expense reports using Concur system and reviewed/approved on behalf of executives
  • Created Purchase orders and managed invoices
  • Supported direct reports of the EVP and SVP

Confidential, Sunnyvale, CA

Executive Assistant

  • Executive assistant to the VP of Advance Product & Technology Development Product Management
  • Managed calendar for the executive with little executive input of Advanced Product & Technology Development Product Management
  • Booked domestic and international travel using the corporate travel agent and provided a hard copy of the executive meeting agenda and itinerary for each business trip
  • Consistently monitored VP’s incoming email and responded on her behalf as needed or took immediate action/followed up
  • Worked with minimum supervision.
  • Worked closely with other senior executive assistants
  • Planned and executed department team building events, seminars and all hands meetings
  • Processed expense reports using Concur and reviewed/approved on behalf of executives
  • Reviewed and approved PO via SAP and Lotus Notes on behalf of VP
  • Handled highly confidential information with discretion
  • Back up support other EAs

Confidential, Cupertino, CA

Executive Assistant

  • Executive Assistant to the EVP of Global Sales, VP of Business Development, GM of the Consumer business, SVP of Corporate Marketing and SVP of Product Management Operations
  • Heavy daily calendar management for multiple executives and proactively resolved scheduling conflicts and continual schedule changes
  • Screened incoming calls and e-mails for EVP and responded to e-mails on EVP’s behalf.
  • Worked with the corporate travel agent and regional offices to make travel arrangements for executives (domestic and international), including air, visas, ground transportation, and hotel reservations
  • Coordinated meetings for and with all levels of the organization inclusive of: 1 on 1’s, weekly staff calls, monthly calls, quarterly leadership meetings, all hands, quarterly business review meetings, external meetings/conference calls with customers and partners
  • Planed and designed every aspect of corporate events at local and international locations. Negotiated favorable terms and pricing agreements with resorts, vendors, caterers and other providers for service at special events
  • Processed expense reports using electronic system and reviewed/approved on behalf of executives
  • Created Purchase orders and managed invoices
  • Created PowerPoint presentations. Handle highly confidential information with integrity and trust
  • Supported marketing team at special projects: such as RSA, VMworld, CES and etc
  • Mentored/Trained junior administrative staff

Confidential, Fremont, CA

Sr. Administrative Assistant

  • Supported a managing director and 3 senior technical directors and a team of 100 engineers at Etch product group
  • Made international and domestic travel arrangements. Planed special events as required (off-sites, luncheons, presentations)
  • Coordinated interview schedule on multiple calendars for hiring managers
  • Tracked and updated the group headcount for the organization chart
  • Prepared purchase orders for office supplies, computers, software, etc. Processed expense reports and invoices for the department
  • Made arrangements for new hire laptops, desk phones, cell phones, cube assignment
  • Managed the incoming and outgoing wafer shipments for the products group on a daily basis

Confidential, Dublin, CA

International Administrative Assistant

  • Worked with international affiliates and distributors to complete product registration with local governments for Asia and Latin America markets
  • Prepared complex PowerPoint presentations and budget reports
  • Made frequent international and domestic travel arrangements (including air, ground transportation, hotel and restaurant reservations)
  • Completed expense reports for VP and director. Processed POs and invoices. Ordered office supplies and handled incoming and outgoing DHL packages.
  • Coordinated international training sessions and seminars for international employees and affiliates
  • Supported worldwide marketing department to order marketing/promotion materials

Confidential, Cupertino, CA

Store Manager

  • Managed sales working schedule and staffing. Hired and trained sales associates
  • Generated daily sales reports. Drove sales to achieve store quota
  • Developed and implemented marketing promotions for the store
  • Managed store inventory
  • Provided exceptional customer service
  • Ordered office supplies and ensured that the office equipment worked correctly

Confidential

Project Assistant

  • Assisted Confidential in setting up two project offices
  • Assisted foreign experts relocating to Taiwan. Made travel arrangements, temporary housing, working visas and various arrangements
  • Devised and implemented all off-site team building activities such as all hands meetings and Christmas Party
  • Managed stock of office and break room supplies and scheduled equipment maintenance
  • Liaison between NOKIA project team and clients. Coordinated the client and sub-contractors project working schedules with the NOKIA project office
  • Handled heavy domestic and international travel arrangements.
  • Managed the team members’ expense reports and timesheets

Confidential

Executive Administrative Assistant

  • Supported the Chief Technical Consultant
  • Made travel and meeting arrangements
  • Created presentations and coordinated the cell sites deployment project
  • Back up support to other executives

Confidential

Assistant to GM/Office Manager

  • Assistant to the General Manager in Taipei
  • Acted as office manager at the Confidential office. Processed reports for GM
  • Planned and implemented Confidential business partner activities
  • Responsible for tracking and following up for customer order processing
  • Screened resumes on behalf of HR, arranged interviews and gave new hire orientation

Confidential

Senior Secretary

  • Assistant to the VP of sales, Marketing Director and Engineering Director
  • Provided the admin support to the head of Sales, Marketing and Engineer and their team
  • Worked on many product launches and press conferences with PR team and managed customer events.
  • Designed and implemented Confidential ’s employee team building events, family days and outing activities.

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