SUMMARY:

• Possess exceptional interpersonal, verbal and written communication skills; strong problem - solving skills; ability to deal with high volume workloads under pressure
• Proven ability to analyze issues, set priorities, implement projects, and achieve successful results working independently or on teams within assigned time lines with a high degree of quality and a mindful eye to cost cutting
• Managed complex business calendars, scheduled meetings, and planned and supervised a two-day International Conference introducing new product
• Ability to multi-task and change direction quickly in a fast paced, complex environment with competing demands - very flexible
• Excellent organizational, prioritization, and time management skills
• Project Management with intense attention to detail and impeccable follow-through
• Ability to handle difficult situations and strong personalities in a calm manner
• Composed correspondence/reports, maintained spreadsheets, and created presentations
• Demonstrated ability to take initiative, anticipate needs, and exercise sound judgment
• Exceptional Customer Service Skills
• Strategic thinking, understanding business and industry, while seeing the big picture to ensure the accomplishment of targeted goals

TECHNICAL SKILLS:

• MS Office
• Outlook
• Zoho & Digiprise CRM
• Internet Research
• Cross-functional Team Leadership

PROFESSIONAL EXPERIENCE:

Confidential, Santa Clara, CA

Executive Assistant

Responsibilities:

• Executive Assistant/Office Manager: Performed demanding Outlook calendar management to coordinate a variety of complex meetings and calls
• Drafted correspondence, reports, presentations and communications
• Organized on-site and off-site meetings including Team-Building events, Global Sales meetings, and supported Confidential Show preparation activities
• Involved in researching and negotiating vendor agreements and contracts as they related to purchasing of supplies, equipment, and services
• Managed travel arrangements, processed expense reports, ordered office supplies
• Arranged job candidate interviews and on-boarding activities
• Coordinated Company charitable outreach campaigns
• Followed-up on Leads generated by web-based advertising, Conferences, and networking projecting a warm, inviting, and trustworthy telephone image
• Qualified Leads keeping detailed notes about prospective customers in CRM software ascertaining customer requirements and timelines
• Responsible for routing Qualified Opportunities to Executives for further development and closure and arranged conference calls with prospective customers
• Sent Pre-Sales material, followed up on Prospects questions, and coordinated follow-up emails and mailings
• Conducted Marketing campaigns to generate interest in Company’s product building successful relationships which aided in me achieving my targeted monthly goals

Confidential, San Jose, CA

Executive Assistant/Office Manager

Responsibilities:

• Worked with clients which included sales, marketing, and outstanding customer service duties
• Organized and maintained extensive inventory of sales and marketing materials
• Maintained database of potential and active clients - Internet Marketing Campaigns
• Screened and responded to incoming phone calls in professional demeanor
• Planned and defined the office’s administrative expense budget, monitored expenditures, and performed accounts payable ensuring timely payments
• Involved in strategic planning of accomplishing company goals
• Organized on-site, as well, as off-site networking events and client workshops
• Proofread and grammatically edited documents and created reports utilizing excellent writing skills
• Calendar management with aim of keeping executives on-track

Confidential, Cupertino, CA

Executive Assistant to President & CEO and Executive Staff

Responsibilities:

• Provided calendar management and internal/external meeting coordination
• On own initiative, processed/composed correspondence/reports for executive’s reply
• Anticipated the executive’s requirements; proactively brought together appropriate people and resources to support the executive in addressing issues
• Managed company travel arrangements with an eye to obtaining the best rates possible
• Ensured that various administrative tasks were done in an effective and efficient manner, including reviewing outside mail, and screening phone calls
• Maintained files, records, data and information and kept them organized and up-to-date
• Created and maintained database of potential customers
• Designed and implemented office systems and procedures to increase efficiency

Confidential, Sunnyvale, CA

Sr. Executive Assistant to V.P. of Engineering & Executive V.P. of IPG and their Departments

Responsibilities:

• Provided administrative support to VP’s during development of new company product
• Managed complex business calendar and travel schedule, scheduled meetings, and planned and supervised a two-day International Conference introducing new product
• Compiled, prepared and edited executive communications and presentations
• Facilitated new hire preparations arranging office set-up for new hires with Facilities and IT Departments
• Screened phone calls in a professional demeanor; managed and responded to email
• In charge of building Facility maintenance
• Processed Purchase Requisitions and completed Expense Reports
• Coordinated information gathering, research and document preparation for executive staff meetings and operational/departmental meetings. Produced succinct and concise meeting minutes and carefully monitored action items.

Confidential, Cupertino, CA

Executive Assistant to CEO and Executive Staff

Responsibilities:

• Handled schedules for management, arranged meetings
• Composed correspondence, maintained spreadsheets, and created PowerPoint presentations
• Coordinated and arranged comprehensive travel arrangements, including travel briefing packages and detailed travel logistics and processed expense reimbursements
• Maintained and organized confidential files; coordinated hiring activities
• Performed accounts payable and reconciled invoices
• Purchasing duties with mindful eye to cost-cutting; provided internet research on projects
• Arranged and managed off-site conferences, all hands meetings, and team building events
• Facilities management

Confidential, Menlo Park, CA

Executive Administrative Associate to the Vice President of Marketing

Responsibilities:

• Managed extremely demanding Outlook calendars, coordinated complex meetings, conference calls. Demonstrated time management sensibilities when scheduling, allocating. and prioritizing commitments ensuring clear priorities and optimum use of executive’s time.
• Kept busy executives on track by staying steps ahead on various projects and anticipating needs; conducted research to ensure executives were prepared for all meetings
• Development of PowerPoint Presentations and Manuals
• Coordinated and arranged travel, both domestic and international
• Processed and maintained purchase requisitions and expense reports
• Coordinated event planning for onsite and off-site functions including team celebrations, holiday parties, and team building events
• Trained support staff and increased efficiency while streamlining administrative processes by reducing redundancy and improving accuracy
• Screened all calls and responded to business inquiries with solid judgment

Confidential, Mountain View, CA

Executive Assistant to CEO & Executive Team/Special Projects Manager

Responsibilities:

• Administrative tasks including calendar management, arranging meetings, extensive travel arrangements, customer service, purchasing, expense reports, correspondence, and presentation preparation
• Completed the acquisition of 4 properties working with attorneys, bankers, and property owners in negotiating terms and ironing out problems, and securing financing
• In charge of development of new cost effective company product (12-inch silicon wafers) which included organizing the outsourcing of numerous manufacturing processes
• Supervised the renovation of beautiful new corporate headquarters effectively working and collaborating with architects and vendors
• Coordinated Board Meeting logistics, prepared agenda, produced Board minutes, and tracked/followed the progress of open action items
• Assisted in compiling and generating detailed departmental budget analysis reports
• Extensive event and meeting planning including Executive Management Conferences, Sales Meetings, and elaborate 2-day company picnic attended by 1100 people
• Initiated the “opening of the door” to be a vendor to Confidential which had never been accomplished since the founding of the company 10 years before