SUMMARY

Highly organized and detail - oriented leader able to drive operational efficiencies across the board. Multifaceted skill set includes expertise in project management, staff development, team leadership, financial management and office administration. Proven ability to plan and manage workflow, collaborate with key stakeholders, and orchestrate strategic initiatives designed to optimize processes and meet organizational goals. Personable, engaging communicator complemented by comprehensive technical proficiencies and ability to quickly master new techniques.

AREAS OF EXPERTISE

• Strategic Business Planning
• Client Relationship Management
• Policy & Procedure Development
• Human Resource Management
• Team Training & Leadership
• Team Building & Leadership
• Workflow & Time Management
• Problem Solving / Issue Resolution
• Vendor Management
• Documentation & Reporting
• Financial Management including Budgets, Forecasts and Measurements
• Cost Analysis and Containment

TECHNICAL SKILLS

• MS Office - all applications
• Minitab
• Lotus Notes
• QuickBooks
• Quicken
• PowerPoint
• Microsoft Project
• Filemaker Pro
• SAP
• InDesign
• MS Access
• Schedule+
• Tracker
• Guiness
• Icongate
• Ascot
• Realhound
• ACT
• Salesforce
• Impact

PROFESSIONAL EXPERIENCE

Confidential

project manager

Responsibilities:

• Multi-disciplinary project planning and management covering branding, print, digital and social campaigns.
• Drive multiple streams of work with dependencies and internal as well as external team collaboration.
• Project scope, budget forecasts and measurement.
• Resource planning and management.
• Facilitate weekly work in progress team meetings.
• Time management and client and internal timeline communication.
• Document version control, route tracking and final proofreading.
• Manage workflow between clients, creative, digital, analytics and media teams.
• Develop relationships with all stakeholders from clients to upper management to entry level staff.
• Manage and monitor work quality and budget compliance.
• Conduct payroll and bookkeeping functions.

Confidential

operations manager

Responsibilities:

• Effectively managed office workflow to meet strict deadlines and increase efficiency.
• Deftly guided projects from start to finish, including project budgets, requirements and resources.
• Managed relationships with clients in institutional and private investment sectors.
• Managed and mentored employees, conducted weekly meetings, and provided oversight of payroll, employee benefits and legal compliance.
• Administered the overall financial management, planning and systems for the Weston Group.
• Strategically placed advertisements and press releases.
• Arranged and co-hosted semi-yearly economic overview presentation dinners for up to 75 top clients.
• Coordinated and oversaw the transaction process from listing to closing.
• Facilitated the design and production of all marketing materials, including memoranda, proposals and marketing reports.
• Generated and proofread correspondence, proposals, contracts, presentations and marketing materials and sent weekly updates to sellers.
• Produced presentations and spreadsheets.
• Managed escrow files, tracked critical deadlines, and maintained client database for marketing opportunities.
• Carried major responsibility for establishing the Weston Group, from registering the business name, to setting up bank accounts and payroll, creating office policies, interviewing, hiring and training staff, sourcing vendors, negotiating vendor contracts and supervising every stage of the brokering process.
• My efforts over 10 years enabled the owner to focus on new business generating over $1.6 billion in real estate sales.
• Drove marketing strategy facilitating the design and production of marketing materials that included marketing packages, presentations, proposals, and publications.

Confidential

PROJECT MANAGEMENT COORDINATOR

Responsibilities:

• Maintained production status for various contract manufacturing product lines.
• Prepared cost estimates and price quotations for customers.
• Supported and collaborated with Executive Vice President, Vice President, and the Pharmaceutical Development Team in wide range of administrative and project management assignments.
• Maintained stability program for range of projects in regions within California and South Carolina.
• Coordinated major contract manufacturing initiative through coordination of cross-functional teams in various time zones across two different companies.
• Maintained Contract Manufacturing Product Development reimbursement program for Bayer initiative.

Confidential

assistant PROJECT MANAGER / EXECUTIVE ASSISTANT TO SVP

Responsibilities:

• Directly supported the Senior Vice President through project management and executive assignments.
• Coordinated purchase orders, work order reports, expense authorizations, sample requests, export certificates, spreadsheet creation and document design.
• Organized meetings and provided logistical support and oversight of presentations.
• Controlled departmental expenditures and reconciliations to ensure adherence to annual budgetary constraints.

Confidential

EXECUTIVE ASSISTANT TO CEO AND PRESIDENT

Responsibilities:

• Provided direct support to the organization’s two top executives.
• Oversaw team of administrative staff.
• Coordinated executive meetings for Board members and travel arrangements for CEO and President.
• Maintained documentation systems and created Board presentations.
• Managed financial processes and ensured timely reconciliation of purchase orders, invoices, and expense and goods receipts.
• Resolved customer inquiries.
• Implemented Employee Recognition Award Program and Family Assistance Program/First Aid.
• Coordinated executive meetings for Board members and travel arrangements for CEO and President.

Confidential

PROJECT MANAGER/EXECUTIVE ASSISTANT

Responsibilities:

• Directly supported the General Manager of Infrastructure Services in managing contracts and customer service for leading Information Technology Company.
• Tracked assignments of 350 technical staff, business managers, and administrative personnel.
• Created and maintained resource models and organizational charts.
• Monitored expenditures and ensured alignment with budgetary goals.
• Prepared and reviewed monthly reports and presentations for C.E.O.
• Increased efficiency and responsiveness through development of personnel systems that tracked assignments of 350 technical staff, business managers, and administrative personnel.