SUMMARY

• Excellent team player with strong organizational and communication skills. Detail oriented, but flexible and able to multi - task in a fast paced environment. Interact well with a broad range of personalities and departments.
• Able to streamline and gain efficiency in repetitive or newly established procedures while maintaining an upbeat and easy going attitude. Experience in a diversity of office programs and work situations.
• Extensive experience in handling confidential and sensitive information. Proficient in FDA, GMP and ISO regulations Computer skills Microsoft Office 2010: Visio, Word, Excel, PowerPoint, Publisher, Outlook, Ceridian HR & Payroll, Taleo, Oracle Payroll & HR, SAP, ADP, KBACE Kube Manager, PeopleSoft (iSearch), Ultipro, Kronos, FedEx Online Shipping, Hiring Gateway.

TECHNICAL SKILLS

• UltiPro, PeopleSoft (iSearch), Kronos (Time Management system), Taleo (Talent Acquisition System), Microsoft Office 2007, Visio, Word, Excel, PowerPoint, Publisher, Outlook, Ceridian HR & Payroll, Oracle Payroll & HR, SAP, KBACE Kube Manager, FedEx Online Shipping

PROFESSIONAL EXPERIENCE

Confidential

HR Assistant

Responsibilities:

• Assist in all areas of employee recruitment processes following standard procedures and corporate policy;
• Coordinates background checks, pre-employment screenings, employment reference checking;
• Prepare reports for HR Director or management utilizing Ultipro and Kronos reporting systems
• Provides back up support and assistance to department directors regarding Kronos timekeeping issues such as missed punches ensuring accurate timekeeping and payroll preparation
• Systematically sets up and maintains, with high degree of confidentiality and dependability, all personnel files, in accordance to state and federal regulations;
• Responsible for maintaining up-to-date file management of all databases and recruitment web sites;
• Responds to team member questions regarding payroll and benefits;
• Assists with responsibilities relating to benefits, new hire orientation and work compensation claim and other Human Resource functions and responsibilities
• Performs a variety of clerical duties including, typing, filing, copying, etc;
• Maintains up to date Job Descriptions, both soft and hard copy;
• Attends in-service training workshops and meetings as required;
• Provides effective and courteous service to all employees, residents, guests and co-workers;
• Ability to use discretion and professionalism in dealing with employee relations issues when needed;
• Proper & accurate recording of hours worked using Kronos timekeeping system and/or time card edit forms when necessary.
• Adheres to HIPAA privacy rules and company policies, procedures and practices which require that resident-identifiable health information will only be used to perform the essential functions of this job.
• Investigates Team Member complaints and allegations. “Employee Relations”
• Provide and coordinates ABHOW Advantage Training in Spanish to all bilingual Team Members
• Provide and coordinates Benefits Open Enrollment in Spanish to all bilingual Team Member
• Directs preparation and distribution of written and verbal crucial and Time sensitive information to Team Members (e.i. Benefits memos, notifications for annual required tests, licenses, etc.)
• Responsible to provide essential and required information during the State Audit.
• Responsible to maintain the required Physical Exams, Licenses and TB screening tests up to date
• Responsible to conduct assigned trainings in Spanish to our bilingual Team Members
• Responsible for recruiting, including new hires, reference checks, preboarding orientation and system set up
• Responsible for all terminations, coordinating final payment with HO and exit interviews.
• Responsible to coordinate and attend Job Fair.

Confidential

HRIS Specialist

Responsibilities:

• Maintaining the Human Resources Information System by reviewing data, developing reports, and providing information in a timely and efficient manner as requested to support Human Resources Department. Work closely with HR members and payroll to ensure the integrity of the HRIS data
• Provide support to Managers and Employees in Successfactors providing training during the performance management process. Assist with training, and develop customs reports.
• Ensure data accuracy, integrity and system maintenance of employee data for various human resources information systems (HRIS). To administer, organize, and conduct company training programs. To assist projects focused on merit systems, performance appraisals, salary structures, etc. Provide support to managers, supervisors, and employees.
• Maintain HR technology function (administration, implementation, system conversions, upgrades, maintenance, database integrity, end-user training, and security set-up) of HR Information System (HRIS).
• Deliver HRIS training for system implementation and applicable future upgrades
• Enters all data related to employee records to include new hire processing, personal data, compensation, benefits, job related data, terminations, etc. into various HR computer systems.
• Monitors the receipt and accurate completion of employee HR related paperwork, identifies incorrect or missing data on documents and contacts the source to obtain correct information.
• Administers and Maintains HR Intranet Portal
• Performs testing of new systems or updates to modules of systems.
• Generates routine ad hoc reports and designs special reports as requested.
• Creates and updates various HR system manuals with detailed step by step instructions.
• Automate and enhance existing HR systems and processes
• Assume global responsibility for development of company HR reports and maintain global consistency, while ensuring compliance with laws and regulations.
• Act as HR technology developer, HR/IT liaison. Develop procedures to maximize system capabilities, define business/workflow processes, design/utilize complex, detailed queries/reports. Process system changes. Act as HRIS project leader.
• Partner with Finance to assure data accuracy

Confidential

Payroll Specialist

Responsibilities:

• Managing and processing Appendix A for Colleagues status changes such as; Salary rate, Job Title, Labor Allocations, Bonus and Retroactive Payment.
• Process and maintain Child Support payments through ExpertPay during Payroll processing
• Process and maintain Garnishments, through iSearch such as; Franchise Tax Board, Credit Collector
• Point of contact for Garnishment deductions and processing for all Colleagues.
• Managing different types of Bonuses such as; One Time Bonus, Contract Bonus, Branch Operation Bonus, Period Incentives Bonus, Sales Contest Bonus, Credit and Collections Bonus, Butler Bonus
• Managing and maintain commission reports such as; Implementation Manager reports and Major Accounts reports
• Prepare and distribute Commission Statements for Colleagues
• Assist during the Payroll Processing with different audits for accuracy

Confidential

HR Coordinator

Responsibilities:

• Assist HR Managers in all aspects of hiring, maintaining and terminating employees.
• Act as point of contact/resource for employee benefit programs such as medical, dental, vision, prescription and 401(k).
• Schedule interviews, travel and lodging for interviewing candidates.
• Schedule meetings, appointments, seminars, and conferences for HR department.
• Generate, create, maintain and update reports from SAP.
• Manage contingency worker process, Coordinate filling of temporary requests with the best and appropriate candidate as indicated by the temporary request and in a timely manner.
• Conduct the temporary workers new hire orientation to ensure required paperwork is completed and all compliance requirements are satisfied and met
• Manage the temporary agency invoices to include reviewing for accuracy, coding, reconciling and processing for payment in a timely manner
• Design and prepare reports to retrieve desired information from Oracle HR Modules based on department and company requirements globally
• Manage Workers Compensation
• Update Confidential Organizational Chart on a monthly basis; incorporating new hires, terminations, promotions, transfers, or reporting structure changes as required.
• Maintain I9 for both active and terminated employees ensuring update or archival as necessary.
• Respond to requests for verifications of employment, maintain signature log, and provide coding on invoices as necessary; maintain Hepatitis B vaccination log; and Authorized Driver’s List.

Confidential

HR Coordinator/Payroll Coordinator

Responsibilities:

• Processed and transmitted local and nation wide bi-weekly payroll for 500+ employees.
• Auditing time records
• Batching time records and entering in payroll system
• Processing miscellaneous payroll changes
• Auditing transactions before payroll run
• Transmitting/ running payroll
• Auditing payroll reports to ensure accuracy before distribution
• Distributing payroll reports and checks
• Process manual checks as required.
• Research and respond to routine payroll questions.
• Process wage assignments, including garnishments.

Confidential

Human Resources Assistant

Responsibilities:

• Prepare new employee, new hire orientation, and other packets for department as required.Maintain applicant log and scheduling calendar for the interview room.
• Assist with biweekly payroll processing and related payroll duties.
• Maintain accurate records of accrued paid leave hours and reconcile to the Oracle system.
• Prepare and distribute time records.Complete Workers’ Compensation case file set-ups, wage statements, etc.Complete purchase requisitions and order department supplies and maintain inventory of department supplies.
• Train department on SOP document changes and submit training records as required.
• Post open positions on internal boards and on internal and external web sites.
• Support HR department as directed by HR manager.
• Develop comprehensive documentation using multiple computer applications and apply formatting techniques for ease of use.
• Arrange travel schedules and reservations for HR department and for candidates, as required.
• Maintain the department filing system.
• Calculate process and ensure timely payment of all benefit provider bills.
• Audit benefits bills and records for accuracy.
• Prepare new employee, new hire orientation, and other packets for department as required.