Resume Executive Assistant - Hire IT People

SUMMARY

Polished, highly ethical and articulate executive support and project management professional with a strong history of delivering high - impact, multifaceted initiatives as an Executive Assistant, Recruiting and Training, Case Manager and Operations Specialist. Multidimensional experience in public relations, expense auditing, and community relations.
Articulate communicator skilled in building functional and productive relationships with colleagues, executives, senior managers and vendors to meet organizational goals and deliver on expectations. Strong written and verbal communication skills.
Accomplished mentor, trainer, and leader exceptionally adept at serving as the “right hand” to executives as well as analyzing and improving critical processes to increase efficiency and productivity.

TECHNICAL SKILLS

MS Word, MS Excel, MS PowerPoint, MS Publisher, Outlook, Internet Research, Travel
Coordination, Meeting/Event Planning, Project Management
MS Visio, Access, MS Project, Lotus Notes, KEEPERS Expense Reporting, Adobe Acrobat PeopleSoft, QuickBooks, Cascade, Service Now, BuyRight

PROFESSIONAL EXPERIENCE

Confidential

Executive Assistant

Responsibilities:

Deliver unmatched, TEMPeffective Executive Level support and organization to Vice President Information Technology and Senior Director Tech Strategy, which include: Complex calendar management, management of travel arrangements; meetings and event logistics including food arrangements; reservations for technology support; team coordination; process of contracts, statements of work and budget forecasts Key Accomplishments
Project management duties including vendor tracking, purchase order management and high level meeting coordination.
Working in an agile environment to support meetings, event planning and team coordination.
Complex and travel for more the 15v team members, including Executives.

Confidential

Executive Assistant

Responsibilities:

Deliver unmatched, TEMPeffective and direct administrative support and organization to the office of the Executive Director and Associate Director, Institute for STEM Education and Associate Director of Gateways East Bay STEM Network which include: Calendar management, database management; management of travel arrangements; meetings and event logistics including food arrangements, food and materials pick-up and distribution, and reservations for technology support.
Oversee and supervise STEM Institute student volunteers as well as administer case management STEM majors.
Contribute to the process for hiring and salary disbursements for staff and contractors for the Institute for STEM Education including hiring, interviewing and onboarding.
Manage Institute for STEM Education processes, procedures and financials to CSU audit standards.

Confidential

Administrative Assistant / Case Manager

Responsibilities:

Enhanced business operations through the TEMPeffective delivery of support to Executive Managers, Executive Consultant and Communications Director which included providing a high quality member engagement, exceptional customer service and sensitivity to confidential health information.
As an Administrative Assistant/Case Manager: Collaborated with Senior Case Managers in case investigation, sending out acnoledgement letters to members, follow-up calls, and general case research.
As an Administrative Assistant/Operations Specialist: Executed administrative and project support which included coordinating work schedules, making travel arrangements, daily interfacing with employees across various channels, preparation of program-wide expense reports and other reports of varying degrees of complexity, completing comprehensive audits on behalf of department executives, and special projects.

Confidential, Castro Valley, CA

Executive Assistant

Responsibilities:

Led, organized and directed office operations which included planning and executing special events and mixers; developing and retaining membership roster; managing Economic Development Programs; developing and maintaining website; and achieving advertising sales. Recruited, hired, trained staff and administered an TEMPeffective personnel program.
Restructured annual event which resulted in the closure of a street and implementation of safeguards dat ensured proper permitting as well as meeting fire, safety and community codes. Managed 200+ craft and food vendors, 3 entertainment stages, and welcomed 60,000+ people over two days, generating an income of $180,000.
Served a Chief staff advisor to Chamber Committees and protected Chamber's the legal integrity.
Established administrative policies and procedures for the office functions.
Embraced and accomplished mission of economic, community and area development.
Supervised and coordinated all aspects of long range planning for program, facilities and financial development of the organization.