summary

Marketing and Event Manager specializing in global coordination of all marketing communications activities. Strengths include excellent verbal and written communication, organization, planning, and overall budget management skills.

experience

Confidential, Phillipsburg, NJ September 2005 - Present
Exhibit and Event Manager
Responsible for supporting Avantor's global marketing efforts by managing corporate events, meetings, trade shows, community relations programs/events, and corporate sponsorships. Accountable for planning, managing, coordinating, executing and implementing all meeting logistics, on-site oversight, and coordination of staff and volunteers.

• Use strong working relationships with all business stakeholders to develop global tradeshows that reflect business strategies, as well as Avantor's branding and positioning.
• Manage meeting, event, and tradeshow budgets and timelines. Forecast costs, project overall expenses, document actual costs, and provide final cost analysis to executive level management.
• Conduct research on destination venues, prepare and submit RFPs, conduct site visits and make recommendations to executive staff of selected cities and facilities.
• Negotiate contracts with hotels, event venues, and DMCs for meeting space, sleeping rooms, reception space, transportation services, etc.
• Manage design, production and content of invitations, newsletters, registration forms and other printed materials and correspondence. Create pre-show and on-site correspondence.
• Travel on-site, if required, to manage all meeting logistics, including vendors, suppliers and staff.
• Create and administer post-event surveys, analyze and document results for all shows and events. Write debriefs and hold post-mortem meetings with stakeholders to make future participation recommendations, document areas for improvement, as well as successes.
• Manage, facilitate and implement all Avantor Community Relations programs and events, such as the United Way Campaign. Manage all on-site logistics and volunteer staff. Increased corporate donations for United Way by over 50% in 2010.

Marketing Communications Coordinator
Responsible for managing global marketing communications projects including advertising, print production, public relations, promotional activities, trade shows and event planning for the Laboratory, Electronics and Pharmaceutical businesses.

• Authored/copy edited various employee newsletters and announcements.
• Served as owner and administrator for copy and layout approval for all published materials through internal web-based system.
• Approved all advertising billings and monitor advertising budgets, providing monthly reports of spending vs. budget to marketing managers.
• Monitored and managed inventory of all printed literature both internally and through external fulfillment house.
• Supported all sales efforts by ordering, distributing and managing inventory of all promotional giveaways.

Confidential, Bridgewater, NJ January 2005 - September 2005
Associate Project Director
Managed promotional and continuing medical education programs for major pharmaceutical clients.

• Worked with internal departments (art, editorial, production, meetings, finance, etc.) regarding all facets of programs including work plan implementation, attendee recruitment, materials and print development based on client direction.
• Assisted in the research and development of proposals and budgets.
• Ensured all programs tracked on time and within specifications and budget.
• Reconciled all programs and reported results to senior management and clients

• Recruited, built and maintained strong relationships with Key Opinion Leaders and pharmaceutical clients.
• Managed faculty with regard to program participation, content and logistics.
• Interfaced with clients to ensure that programs remained on target and within budget parameters.
• Developed and managed written communications for clients, faculty, and attendees.
• Created program database for each meeting and monitored program recruitment process.
• Reviewed all vendor invoices to effectively manage project budgets and final reconciliation.
• Partnered with meeting services department on venue selection, hotel accommodations, meeting room set-up, food and beverage selection, and audiovisual requirements.
• Held weekly updates meetings with internal team members including senior management, clients, and vendors.
• Managed external suppliers such as creative directors, printers, medical writers, and speaker trainers.

Confidential, Bridgewater, NJ 1992 - 2002
Event Manager
Planned and managed Confidential, Business Services' hospitality programs and sponsorships

• Successfully planned and executed the AT & T Pebble Beach National Pro-Am executive hospitality program for major customers for 5 years within or under assigned budget of $1.2M.
• Produced all pre- and post-event collateral, managed registration for 1,200 attendees and players, and served as single point of contact for all vendors.
• Designed, developed, and maintained databases for all programs.
• Planned, managed, and executed the VIP hospitality program during the 1996 Olympics games for AT & T's executive level customers. Received the "Excellence in Action" award for providing an outstanding program.
• Planned and managed multiple customer hospitality functions at major PGA tournaments. Collaborated with course tournament directors for logistics at each event.
• Analyzed event ticket usage versus ticket allocation to determine return on investment per attendee for all events. Reported findings to senior level management.
• Managed AT & T Business Services Disneyworld and Universal Studios sponsorships, as well as the corporate memberships with the PGA Tour and Tournament Players Clubs and Courses.
• Maintained the Special Events District budget of approximately $4M.
• Demonstrated leadership skills by managing a team of 3 temporary employees.

Assistant Manager

• Created and prepared materials for and assisted in the execution of Business Success Through Information Technology Seminars.
• Compiled and analyzed feedback surveys for all seminars.
• Assisted in the planning and execution of the AT & T Pebble Beach National Pro-Am.

education

Bachelor of Arts in Business and Marketing

proficiencies

Microsoft Word, Excel, Access, PowerPoint, Project