SUMMARY

• Highly organized with 12 years in government contracting. Fully adept at all aspects of Contract and Program Financial Analyst duties including government contracts, financials, budgeting, compliance, and status/tracking of deliverables and modifications.
• Experienced liaison for company personnel, Department of Defense Organizations and subcontractors.
• Always ready for new challenges and more responsibility.

TECHNICAL SKILLS

• Financial reporting
• Project planning
• Accounting familiarity
• Budget Analysis
• Forecasting analysis
• Deltek CostPoint
• Microsoft Dynamics NAV
• Office 365
• Invoice processing
• Customer service - oriented
• Excellent communication skills
• Excellent planner and coordinator
• ISO-9001 certification familiarity

PROFESSIONAL EXPERIENCE

Confidential

Sr. Contracts Administrator

Responsibilities:

• Drafts and negotiates complex, non-routine, contractual instruments of moderate to high risk.
• Develops negotiation strategy and leads negotiation of complex, non-routine, contractual issues.
• Prepares complex, non-routine, RFPs of moderate to high risk to the organization.
• Reviews complex, non-routine solicitation of moderate to high risk to the organization and prepares response for proposals, bids, and contract modifications.
• Analyzes significant and or unique contract requirements, special provisions, and terms and conditions to ensure compliance with appropriate laws, regulations, and organizational policies.
• Analyzes new laws, regulations, and contract trends for potential impact on organizational goals and objectives.
• Assists in the identification, development, and implantation of new contract policies and practices internally.
• Coordinates communication and interaction with law, finance, and business team disciplines for resolutions of contact issues and processes.
• Tracks all required deliverables, to include those for subcontracts and consultants to ensure compliance with the applicable agreement and any related Government or customer order.
• Prepares monthly reports such as bookings report, contract status report, subcontract performance report, consultant status report, and proposal tracking report.
• Oversees contract administrators Costpoint accounting system project activations.
• Ensures the accurate preparation, submittal and payment tracking of invoices for deliverables and services provided on contracts and orders.
• Supports purchasing, programs, operations, and finance on matters requiring contact input.
• Reviews all RFPs and RFQs, prepares exceptions or comments, and completes any required Representations and Certifications.
• Prepares, tracks and assists with the negotiation on all cost proposals and delivery orders related to Government or commercial customer contracts and orders.
• Tracks and approves billings, as appropriate, to ensure they are within the rates and prices agreed upon and charged to the correct job number.
• Actively supports production with financial and project information.

Confidential,

Buyer (Temp)

Responsibilities:

• Solicitation of vendors for prices, deliveries and technical compliance
• Price analysis and negotiation of vendor proposals
• Originate and maintain procurement documentation
• Validate purchase requisitions against project documents
• Communicate effectively with internal customers and vendors
• Resolve delivery, receiving and invoicing issues
• Ensure purchase orders clearly specify all pertinent technical requirements and invoke all relevant contract clauses, terms, and conditions

Confidential

Program Financial Analyst

Responsibilities:

• Prepared, reports, and analyzed areas such as estimates, budgets, forecasts, and financial plans for Foreign Military Sales, United States Fleet Force and Port Engineer contracts.
• Interface with the Program Manager (PM) on the financial health of their programs including analysis of budgets, forecasts, actuals and cost tracking spreadsheets.
• Prepared cost proposals and reviewed contract and modification documentation.
• Reviewed revenue and incurred costs by project in comparison to prepared budgets and forecasts.
• Analyzed financial information to determine present and future financial performance.
• Assisted with developing staffing plans and annual projections.
• Tracked program/project status and schedules.
• Prepared and submits project billing(s).
• Participated in meetings and supports client(s) with financial requests.
• Validated subcontractor invoices, process for payment, and analyze monthly status reports
• Support internal and customer program reviews
• Assisted with development of standardized processes, tools, and reports
• Reconciled funding between CLINs/SLINs and approve modification execution
• Anticipated risks and suggested proactive solutions

Confidential

Program Control Analyst

Responsibilities:

• Tracked, analyzed and updated budget versus actual, funding requirements, estimates to complete, and staffing levels on over 30 ongoing projects for the Centers for Disease Control, Federal Bureau of Investigations, NAVFAC, Drug Enforcement Agency, Department of Education and Food and Drug Administration.
• Reconciled, reviewed, prepared and submitted monthly invoices with required documentation
• Completed month end procedures: review of unbilled cost, estimates at completion, calculation of revenue and cost accruals.
• Audited all direct costs to ensure they are properly allocated to the contracts
• Reconciled all direct costs to ensure all allowable costs are properly billed and coded according to contract requirements
• Provided input to Contracts Administrators on invoicing procedures, funding requirements, and monthly financial reports to show actuals, Estimate at Completion, Inception to date and remaining hours
• Tracked vendor and subcontractor hours, expenses, and funds against purchase orders
• Participated in program reviews providing financial reports and analysis
• Developed financial reports for the Program Managers to show burn rates, actual costs, remaining hours, remaining funding, and any overruns in the near future
• Input and updated project budgets for forecasting in E Planner, run timekeeping and travel approval reports in Deltek, upload invoices in ORAA for financial coding and run project status, labor and non-labor reports in Costpoint
• Prepared and submitted voucher corrections
• Followed up with pay offices and government approvers on pay status
• Reviewed and reconciled vendor invoices
• Coordinated employee timesheet corrections with Human Resources
• Reviewed Travel Authorization Requests (TARs) to include per diem rates, correct project number, and funding availability
• Review and program control approval of travel expense reports in Deltek verifying the expenses are per the JTR and Chenega travel policy

Confidential

Financial Analyst

Responsibilities:

• Tracked spending against progress of teams' 40+ projects for over 25 engineers
• Developed and tracked performance of management budgets, monitored and executed funds, provided weekly and monthly project status, weekly and monthly financial reports, end of month reports and end of year financial execution plan.
• Prepared, edited and formatted technical reports and correspondence
• Supported engineers with tradeoff analyses and administrative tasking.
• Coordinated with various departments to enable program support activities within organizational policies and procedures.
• Assisted with general program information organization and curating
• Tracked, maintained and filed copies of correspondence, policies and procedures
• Coordinated conferences and code meetings, developed agendas, tracked minutes and shared data with external organizations
• Assisted with travel booking for personnel
• Processed and track purchase requests
• Assisted in workload tracking and estimates
• Maintained Personnel Files

Confidential

Program Analyst

Responsibilities:

• Program analyst for the departments of Shipyard Services, Fire-Watch and Ship Repair.
• Responsible to three program managers executing all Program Analyst duties for each.
• In charge of all aspects of existing and future contracts within the organization including contract reporting requirements, logistics and project financial management reporting.
• Interface with the Program Managers (PM) on the financial health of their programs including analysis, submission and cost tracking spreadsheets.
• Program Analyst for all Multi Ship/Multi Option (MSMO) functions within the organization
• Generate purchasing requisitions, quotes for materials and services and submit all expense reports.
• Maintain administrative and logistic requirements for programs; including contract management support, monthly and weekly reporting requirements, and all customer communications.
• Track project status, commitment, labor and non- labor reports ensuring compliance with prime contract and company regulations.
• Support contracts department by providing quality assurance (QA) for all proposals, contracts and bids.
• QA all incoming purchase orders for compliance with bids and Condition Found Reports (CFR).
• Ensure all purchase orders and modifications reflect correct materials and costs within allowed budget and required materials list.
• Analyze all invoices for accuracy, completeness and correct inconsistencies. Work with vendors and internal customers to resolve issues.
• Generate, maintain and submit all cost reports to Norfolk Ship Support Activity (NSSA) and prime contractors.
• Review and process timesheets.
• Liaison between government and prime contractors regarding purchase orders and financial reports.
• Network between finance, management, contracts, purchasing and accounts receivable to resolve issues.