Profile

Loyal, results-driven professional eager to contribute Purchasing and Facilities Management experience to optimize bottom-line performance for a progressive organization.

skills

• Project Management, Budgeting and Forecasting, Emergency Response Planning and Coordination, Vendor Relations and Contract Management.
• Account reconciliation, contract negotiation, financial analysis, generating purchase orders, preparing reports, problem solving, researching and resolving issues.
• Proficient in Microsoft Office, including Excel, Word and Outlook. Experienced with Symitar, Purchasing at a Glance (PAAG), ERP Software (MAS 200), Database Software (Lexis-Nexis, Dun & Bradstreet).
• Customer-oriented with strong interpersonal skills; able to interface with all levels of management.
• Proficient at multi-tasking and working under high pressure situations with tight deadlines.

Professional Experience

Confidential, Clinton Twp, MI 1997-2012

Purchasing & facilities specialist (10/2005 - 3/2012)

• Strategically drive purchasing and inventory control through implementation of tracking systems to ensure financial security; prepare financial worksheets verifying requisitions.
• Streamline administration of procurement activities for goods and services including furniture, equipment and supplies; facilitate supply distribution to multiple credit union offices.
• Contribute dynamic analytical skills to verify items shipped by matching bills of lading, reconciling quantities, and noting discrepancies for review by management.
• Oversee building security initiatives to meet safety goals; collaborate with vendors to maintain grounds and provide snow removal as needed; maintain records of service agreements and repair/service orders for all equipment, recommending new equipment as needed.
• Conduct market research to stay on top of current price trends and manufacturing processes, resulting in a 20% cost savings in office supplies.
• Cultivate strong business relationships with vendors to negotiate service contracts within budgetary limits, making a final recommendation to management for approval.
• Improve efficiency of records management systems to determine time requirements for file transfer to inactive or archived storage.
• Collaborated with Marketing and Training Departments to coordinate printing of all business forms and marketing materials.
• Completed RFP’s (Request for Proposal) for multiple projects and obtained vendor bids. Ensured projects ran according to a structured timeline and were completed within a timely manner whenever possible.
• Administered company wide security badge system (HID Security) to grant employees access to secure areas of building as needed. Addressed security concerns and assisted with emergency response planning.
• Wrote and updated procedures for various activities, including changing of locks and operation of HVAC system; updated appropriate personnel on any changes.
• Generated Purchase Orders (50-100 per week), followed by order placement on vendor websites; tracked shipments for delivery status. Reviewed and approved invoices for payment, assigned to G/L accounts.
• Completed bi-monthly visits to multiple Credit Union branches, noting necessary repairs and maintenance needs. Submitted report to management for approval.
• Assisted with annual departmental budget preparation.
• Maintained inventory levels through spreadsheets and PAAG software, replenishing supplies as needed.

Accounting Specialist (12/1997 - 10/2005)

• Analyzed and verified all facets of posting member checks, including posting to general ledger accounts, researching any encoding errors, and returning non-sufficient funds checks per established guidelines; reconciled Automated Clearing House (ACH).
• Facilitated verification of rate changes and liquidity needs by preparing asset liability management reports; reconciled credit union general ledger accounts and posted journal entries.
• Administered monetary exchanges to ensure fiscal accuracy, balancing and maintaining operation of five Automatic Teller Machines (ATM) and processing all currency teller transactions for members.
• Posted payroll from school districts and other membership sponsors.
• Processed high volume of internal A/P invoices (office supplies, rent, utilities, etc.); researched billing discrepancies.
• Resolved account disputes and other member issues by answering a high volume of inbound calls.
• Assisted Repayments department with contacting customers in regard to delinquent loan payments; generated correspondence and posted cash receipts to accounts.

Confidential, Saginaw MI

• Part of a six person team consisting of specially selected college students; organized and posted escrow payments to member accounts. Assignment was projected to last 12 weeks, however, through diligent team work, it was completed in nine weeks.

Confidential, Bay City, MI (1/1995 5/1997)

• Answered phones, greeted clients; Maintained records and filed documentation. Processed payments and generated client invoicing. Complied with taxation requirements by assisting with preparation of tax filing documents. Ensured timely preparation of quarterly and yearly processing. Performed payroll tax reconciliations, analysis, and special projects as assigned.

Education

Microsoft Office Certification
Bachelor of Business Administration