SUMMARY:

Job Type: Permanent

Work Schedule: Full - Time

Desired locations:

United States - DC United States - VA United States - MD

PROFESSIONAL EXPERIENCE:

Confidential

Washington DC, DC 20523 United States

Salary: 79,720.00 USD Per Year

Hours per week: 40

Duties, Accomplishments and Related Skills:

Serve as key administrative support and resident expert and lead implementer of a variety of administrative services for the Confidential, E3, Education Office.

ADMINISTRATIVE PRACTICES AND PROCEDURES: Plan, schedule, and conduct a variety of analytical studies and projects related to management principles, practices, methods, techniques, and processes; implement findings to improve management, productivity improvement, and management controls. Extensive knowledge and understanding of management principles, practices, methods and techniques, with skill in integrating management services with general management.

TRAVEL ADMINISTRATION: Prepare travel orders, authorizations, and vouchers for local, domestic, and international travel on the E2 system. Ensure that all related items, including E2, eCC, diplomatic passport requests, official photos, clearance verification, and trip logistics; plan itineraries, and schedule reimbursements in accordance with travel regulations and procedures; maintain log of travel plans, including lodging data, contact information, and other pertinent information; Coordinate with Confidential of State for employees to receive High-Threat 401 certification. Manage correspondence operations for the multi-layered organization that communicates with other federal agencies and global partners.

TRAINING: Serve as Training Officer; ensure compliance with all training requirements on Confidential University and individual job certifications; ensure accurate submission of all Performance Plans, Individual Learning Training Plans, OGE-450's, OGE-278's, Ethics, Supervisor Certification, and Security Training for 40 direct hire employees.

RESOURCE MANAGEMENT AND PROCUREMENT: Liaise with budget office staff for planning, tracking, analyzing, and reporting on all aspects of the office's Operating Expense (OE) budget. Credit card purchaser with $125,000 monthly spending limit (approximately $15-$50k monthly spending); procure office supplies, furniture, and IT equipment; track and maintain inventory of furniture, high value items, and supplies. Complete all maintenance requests through ServiceNow for building repairs. Complete cell phone, tablet, laptop, and desktop requests for employees. Complete all GLAAS & Phoenix actions on a monthly basis.

BUDGETING AND FINANCIAL MANAGEMENT: Prepare budgets, submit annual Salary and Benefits spending plans, and reconcile accounts to manage Working Capital funds. Deliver budget presentations, including exhibits and analysis. Monitor financial management issues and activities; coordinate with senior management and report regularly to same on the state of budget expenditures. Interpret and apply budgetary and financial management principles and techniques as they relate to long-range planning of programs and objectives.

ACQUISITION OF IT PRODUCTS AND SERVICES: Initiate transactions for IT hardware and software service procurement's; coordinate contractual actions involving numerous complex contracts. Use a variety of GSA Federal Supply Schedules, Government-wide Acquisition Contracts, and open market sources to evaluate and procure equipment, software, and services. Operate a cross-section of office productivity automated systems to track office work products, advise and assist other staff, and maintain the Information Technology unit, including hardware and software applications. Provide advice and assistance in the use and maintenance of Automated Directives System (ADS). Independently integrate various types of software to create specific working documents and forms. Use automated tracking systems to record information gleaned from review of documents and reports.

CONTRACTING OFFICER REPRESENTATIVE/AGREEMENT OFFICER REPRESENTATIVE (COR/AOR): Certified Level II COR/AOR. Completed all portions on the Confidential University training curriculum and certified in FAITAS.

Supervisor, Confidential

Confidential 2733 Crystal Drive Suite 11-105

Arlington, VA 22202 United States

Salary: 66,805.00 USD Per Year

Hours per week: 40

Duties, Accomplishments and Related Skills:

Serve as key administrative support and resident expert and lead implementer of a variety of administrative services for the Confidential, Management, Chief Information Office. Manage a broad group of services relying on organizational, time management, research, coordination, information management, and technology skills. Assumed additional responsibility developing spreadsheets and applying, researching, summarizing, and data presentation skills to a variety of tasks in support of organizational needs as acting Management Analyst (GS-0343-14).

CLERICAL/ADMINISTRATIVE SUPPORT: Provide general clerical support services, including telephone screening, answering, and referral; visitor management; and related tasks. Monitor all leave requests and ensure related forms are received and signed by appropriate personnel. Input time and attendance information in appropriate database. Prepare award packages for routing and approval. Complete the check in, checkout, and retirement process for all civil service and Foreign Service employees. Served as office coordinator for the Combined Federal Campaign and Feed the Families. Led the Take Your Child to Work Day 2016 event. Completed awards packages for the office, bureau and agency level.

OPERATING LIAISONS: Liaise with staff and external parties on office support services for specialized needs, such as requests for building services, ordering supplies and equipment, and requests for printing and/or graphic services. Advise and train employees engaged in providing administrative support, and coordinate tasks across office and administrative program assistants, managing time and workloads efficiently. Serve as WbTA Timekeeper for an independent office of approximately 90 civil service and foreign service employees. Maintain positive customer relationships (both internal and external), delivering on commitments; responding promptly and accurately to requests for information, and; coordinating appropriate follow-up. Serves as Staff Care liaison; ensure that the lactation and quiet rooms are organized and prepared for employee use.

SECURITY MANAGEMENT: Serve as Unit Security Officer for independent office of 400 employees; rated best unit security program in bureau by Confidential /SEC. Coordinate with building and agency security personnel as the office's on-site security and safety point of contact. Assure compliance with security programs, Federal statutes or regulations, safety, and fire prevention. Serve as office emergency manager / assistant continuity of operations manager.

Supervisor, Confidential

Confidential

2331 Mill Road,Alexandria, VA 22314 United States

Salary: 54,535.00 USD Per Year

Hours per week: 40

INDUSTRIAL SECURITY SPECIALIST (This is a federal job)

Duties, Accomplishments and Related Skills:

DSS oversees protection of U.S. and foreign classified information and technologies in the hands of industry under the National Industrial Security Program (NISP), and also serves as the functional manager for the DoD security professional development program.

As an Industrial Security Specialist, provided security oversight for assigned cleared contractor facilities in compliance with DSS's established security program and the requirements of the National Industrial Security Program (NISP). Applied advanced knowledge and ability to conduct inspections, surveys, and investigations of government and non-governmental facilities and personnel to evaluate and ensure protection of sensitive materials and information and compliance with laws, policies, and regulations.

SECURITY MANAGEMENT/INSPECTIONS: Conducted security surveys of assigned contractor facilities. Conducted recurring security inspections of cleared industrial facilities performing on classified contracts for the U.S. government, including especially sensitive Special Access Programs. Conducted pre-contract-award surveys and recurring physical security inspections of contractor plants and facilities performing work for the government involving storage and/or production of sensitive arms, ammunition, and explosives (AA&E). Provided security oversight and assistance to assigned contractor facilities for information systems (IS) processing classified information.

INVESTIGATIVE TECHNIQUES: Applied fact-finding and investigative techniques regarding security principles and techniques to accomplish mission goals. Gained extensive knowledge of interviewing techniques to conduct interviews of personnel with varying and diverse backgrounds.

COUNTERINTELLIGENCE: Demonstrated and expanded knowledge of DoD counterintelligence (CI) programs, issues, and potential espionage indicators impacting on personnel and industrial security missions and CI classification guidance in providing such support. Applied and integrated counterintelligence principles and classified threat information in executing security oversight of classified programs at contractor facilities.

COMMUNICATIONS AND REPORTING: Developed and prepared meaningful written reports and formal correspondence relative to decisions, conclusions, recommendations, and rationales. Developed and delivered oral briefings and presentation for senior management officials. Prepared a variety of complex final reports, analysis, recommendations, and correspondence, and transmitted them to appropriate offices, organizations, and activities. Drafted after-action reports complied from research, analysis, and data collection to summarize project status for supervisors, senior leaders, and contractors when needed to document serious or systematic deficiencies.

TECHNOLOGY: Demonstrated high level of proficiency with and operated specified computer equipment, and applied knowledge of internet research techniques and software, such as word processing programs, spreadsheets, databases, and other software packages.

CONTRACTOR RELATIONS: Monitored contractors' continuing compliance with statutes, regulations, and contract security clauses relating to required controls and protection of sensitive or classified material. Documented instances of contractor non-compliance with security requirements and prescribe corrective actions.

TRAINING SUPPORT: Conducted security indoctrination, education, and training to assist the contractor in establishing requisite baseline knowledge of security procedures and security countermeasures to address known threats to national security and to operate a viable security program to ensure maximum effective use of personnel.

*Managed a caseload of 95 facilities, submitting all required work products and reports in a timely manner and with appropriate degrees of detail and information.

increased familiarity with DSS processes and procedures to prepare for independent performance in field. Created a detailed system of filing and document collection that enhanced performance and reporting.

*Evidenced superior communication skills, providing briefings, conducting meetings and assessments, and conducting advise and assist actions on a regular basis, while tailoring information and support for each interaction with industry. Cited by Evaluator: "Surpassed expectations...Is able to communicate effectively verbally and in writing, and is comfortable speaking with/presenting to audiences of varying sizes and seniority. Witten reports consistently met or exceeded expectations for quality."

*Competitively selected for a higher-grade position with the Confidential ( Confidential ), and exited DSS in April 2015 to assume this new position.