SUMMARY

• Over 11 years of Document Control/Admin. includes technical documents as well as administrative documents, project related documents such as P&IDs, Design Basis, etc.
• Major Projects include BC - 10 Phase 2 and 3, BC-10 Rigless (Travel to Rio, Brazil to provide training to the productions asset team on ensuring packets issued were closed properly and handover), Hebron Topsides Project., Petrobras Project.
• Major clients include Confidential (SEPC), ExxonMobil Canada Properties, Petrobras Brazil, BP (Deepwater Horizon).

TECHNICAL SKILLS

• Word
• Excel
• Outlook
• PowerPoint
• Internet Explorer
• Windows2000
• Windows7
• WindowsXp.
• Oracle
• SharePoint sites Siebel
• Adobe Acrobat Professional
• Primavera System
• Macola
• OPUS eRoom
• Documentum
• Lite
• Filenet
• Dunn& Bradstreet
• Live Links (OpenText)
• Project Wise
• AutoVue
• PLM(Enovia)
• SmartPlant Foundation
• ASSAI

PROFESSIONAL EXPERIENCE

Confidential, Houston, TX

Document Control Lead

Responsibilities:

• Oversee document control teams in Houston (4 document controllers), Rio (1 document controller), and India (4 document controller).
• Lead, implement, develop and define procedures and specification to cover all aspects of the Document Control scope within a given Capital Project.
• Worked under minimum or no supervision and ensure that all documentation was processed in a timely and accurate manner
• Provide technical and document management support to BC10 and Rigless Project as assigned.
• Run weekly reports in our Crystal/EDMS system for the Project Manager to review with a compilation of data broken by discipline, document numbers, title, status, issue date, revision, and transmittal issued on. In doing this, we are able to run an Outstanding Items report basis on due dates, Status of PCAP deliverables report, Comments received on PCAP deliverables, and our Master Document Register (MDR).
• Provided effective training and guidance on ASSAI/ASSAIWEB to staff as required
• Maintained project record keeping system (ASSAI, LiveLink, Sharepoint), general knowledge of project execution and deliverables.
• Supervise the Document Control operation throughout the lifecycle of the Capital Project supporting the execution of the project.
• Processed in-house and EPC’s project documentation using the EDMS ASSAI tool. Project documentation included transmittals, technical documents and drawings, procedures, reports, and other related project documentation.
• Manage and ensure proper operation, effectiveness and troubleshooting of approved document control system, procedures and software
• Review and assign received documentation to the proper discipline and document type
• Locates and searches for documents/drawings when required by the construction team
• Distributed all project documentation to the project team members for review, comments, and approval.
• Attended weekly project team meetings to provide status of project progress

Confidential, Houston, TX

Lead Document Controller

Responsibilities:

• Overseeing the Document Control Coordinators and Project Document Controllers, as well as providing back-up support, as needed
• Responsible for selecting appropriate hard copy and electronic document management systems, shared drives, shareware workspaces (sharepoint), FTP sites for file transfer.
• Interface with the external Customer counterpart and Project management to address concerns as well as mitigating potential issues diplomatically
• Responsible for meeting project and department objectives established by Project Managers
• Import documents into the SmartPlant Foundation ensuring the information is accurate
• Receive/Distribute documents from/to internal members, subcontractors, vendors, and clients as required
• Responsible for the accuracy, integrity and associated attributes of the project documents
• Creating and updating project-specific document control specifications and work instructions
• Manage all project documentation including engineering drawings, technical, correspondence, by company and subcontractors
• Maintain master document files for receipt and return of commented drawings to/from vendors.
• Maintain Transmittal Register
• Maintaining the project document distribution matrices and rosters
• Monitor and ensure accuracy of Master Document Registers(MDRs), Supplier MDRs(SMDRs), Distribution Matrix, and Deliverable Review
• Report progress in completion of deliverables, issue look ahead, and overdue reports
• Generate various Document Control reports, including the formatting and packaging of results
• Coordinate all activities related to the Document Control Procedure including project documents, technical documents, drawings, and correspondence
• Training new document controllers and staffs on processes and procedures
• Completes special assignments as required

Confidential, Houston, TX

Lead Document Controller

Responsibilities:

• Perform Document Control activities for the Project Team including documentation receipt, registration, distribution and transmittal back to Contractor.
• Ensure assigned Contractor and Supplier documentation deliverables meet contract requirements and perform quality checks for compliance.
• Ensure contractor document control indexes reflect versions of drawings received.
• Process and Import documents into the Electronic Document Management Systems (EDMS) ensuring the information is accurate
• Process and monitor documents for revision and approval
• Responsible for utilizing a computerized Document Management System (ProjectWise V8i) for tracking FW engineering documentation within a project.
• Updated and maintenance of vendor document information in the DMS (Document Management System)
• Production of computerized document transmittals
• Interfacing with Client & Departments Document Controller(s) to ensure that all document registers/databases are maintained and up-to-date.
• Assure production & uniformity of engineering and design document tracking information
• Manage email tools so that the Document Control inbox & outbox are kept current

Confidential, Houston, TX

Document Controller III

Responsibilities:

• Examines documents such as blueprints, drawings, change orders, and specifications to verify completeness and accuracy of data.
• Monitors due dates for drawings, specifications, software, technical manuals, and other documents.
• Manage the flow of correspondence into and out of the Company; ensure outgoing documents are accurate, comply with company standards and policies, route correspondence to correct associates; and protect and secure confidential and proprietary information.
• Reviews and verifies project documents for completeness, format, and compliance with contract requirements.
• Submits project documentation to management for approval, and transmits approved documents to customer.
• Distributes documentation to the project team and customer for review and comments.
• Receives, distributes, and tracks comments received from the customer.
• Confers with engineers, managers, customers, and others to discuss project, prepare documents, or modify contract schedules.
• Confers with document originators or engineering liaison personnel to resolve discrepancies and compiles required changes to documents.
• Posts changes to computerized or manual control records, releases documents, and notifies affected departments.
• Prepares reports
• Compiles and sorts documents for data books, creates data books based on customer requirements and specifications in “PDF” format
• Prints and collates data books when hard copies are required

Confidential, Houston, TX

Document Data Management and Document Transmittal Admin

Responsibilities:

• Maintain the Outgoing Document Registry List for all projects.
• Update the Document Registry List and Master Document List
• Create MTR or COC from PLM ( Enovia )
• Scan and Upload MTR and COC in PLM
• Use PLM to pull latest revision for Transmittal
• Manage Approvals; Comments; Rejections from customers
• Manage Issue return and status lifecycle of formal transmittals
• Maintain history of who has received documents at what revisions
• Provide records and reports for easy search for transmittal history
• Track and maintain records by category of approval, information only and information request
• Compliance to formal transmittal process for sending and receiving.
• Learn and use customer portals for transmittal
• Responsible management and organization of inbound and outbound documents
• Manage and Report Metrics and Status on document process
• Manage Transmittal Schedule
• Notifies Engineering of all Approved and Rejected Control Records by sending via email
• Other duties as required.