Personal Assistant Resume Profile
Qualifications Summary
Accomplished, highly organized and detail orientated Executive Assistant with over 20 years' experience in providing thorough and skillful Management and Project support to C- level Executives, CEO's, Owners, and Organizers.
Well versed in most business settings i.e. Corporate International, Financial, Non Profit, Small Business, Art Entertainment.
Independent and self-motivated professional with a paramount and complete skill-set including:
o people/employee management, event function planning/manage event planning teams, hosting, vendor management, budget/inventory control, paramount communication skills, anticipating executive needs, problem solving organizational skills, risk loss management, on-going clientele interaction, elite writing, wordsmith, communication, research skills, Proficient user of MS Office advanced in Word, , Excel Power point Lotus Notes, Proficient user of Apple OS, social media management.
Professional Experience
confidential
Contracted specifically as Lead Project Manager Show Director of Art Palm Beach 2015- a world renowned international art exposition
- Worked directly with Owners and Organizers
- Stepped in at critical point of planning in order to bring show to successful fruition
- Liaised with over 90 Art Galleries, Dealers and Publications from around the world
- Coordinated operations and registered all galleries, dealers and publications pre exhibition
- Coordinated show flow of exhibition and managed vendor communication
- Managed expo booth plans and designs
- Managed 3rd party security team on site
- Served as exhibition services to galleries and dealers during show floor build out
- Directed 5 day Internationally renowned Art Expo, with daily average of 5k guests and collectors
- Improved operational and gallery registration procedures
- Brought internationally renowned art expo to fruition with team of 3 myself as lead director, owner/organizer and 1 assistant director
confidential
Personal Assistant to CEO
- Contracted specifically to organize all aspects of business
- Devised and implemented Daily Operations Plan
- Trained reception in customer service skills and client etiquette skills
- Devised and implemented Operations Budgetary Procedures
- Contracted and or introduced new cost efficient vendors
- Devised and implemented Employee Performance Management
- Successfully shared modified applied a corporate office management style to a small business
- Assisted in successful re-branding re-launch of business
confidential
Assistant to CEO
- Manage Reception area and Receptionist
- Carry out the mission of Feeding South Florida, by being part of the resolution in providing access to nutritious foods to those in needs
- Act as extension and on behalf of the CEO at all times
- Correspond via all manners of communication with partners and donors
- Research potential donors
- Correspond with Senators and Legislators for support purposes
- Professional Experience Continued .
- Coordinate travel arrangement
- Special Event Planning and Coordination
- Sit on Employee Programs Committee
- Extensive Calendar coordination
- Prepare Standard Operating Procedures
- Work with clients in gaining access to SNAP, Medicaid and other benefits as a Certified Department of Children and Families Agent
- Apply knowledge of Safe Food Handling in Warehouse as a Certified Contracted Food Safety Provider
- Gate keeper to CEO and CEO office
confidential
Assistant to Sr. Regional President
- Act as extension and on behalf of Regional President at all times
- Assist in performance management of 19 VP branch bank managers
- Project manage, coordinate, and host high end events, i.e., Doral Cadillac Championship, Tennis Sony Ericson, International Polo Club, Yacht Charters, Wine Tastings, Fashion Show events, etc for Top Tier Clientele
- Manage corporate contributions, including 501c3's
- Coordinate volunteer initiative events in communities.
- Coordinate team building events and exercises for synergy and team moral
- Publish weekly internal newsletter to team
- Track and report individual employee performance trend as well as implement performance improvement plan
- Conduct extensive internet research on local competitors.
- Coordinate and set up high level international video conference calls
- Completely revamped Sr. Exec's calendar style and his day to day time management enabling him to focus on the magnified issues with success
- Consummate professional dedicated to making the lives of busy executives easier. An effective gatekeeper idea generator, financial management events logistics coordination, policy compliance and problem resolution, all skills utilized and honed during tenure.
confidential
Business Support officer to Vice President of Small Business Lending Division.
- Provided administrative support to ensure the organizations aims were met and deadlines achieved
- Arranged meetings, booked facilities, organizing speakers/trainers.
- Drafted agendas, minute taking and presentation preparation.
- Ensured good customer relationships through providing efficient customer focused service.
- Supported dotted lined Business partners and consultants with various projects and areas of work involving research and communications with clients and other corporations
- Administrative tasks for small business loan processing and surveys.
- Maintained extensive business loan databases in CARM.
confidential
Assistant to Sr. Regional Executive
- Assisted in Brooklyn Region organizational turn over due to merger
- Acted as extension and on behalf of Sr. Executive at all times
- Assisted in the performance management of 28 VP branch bank managers
- Project manage, coordinate, and host high end events, i.e., Flushing Tennis Open, Yacht Charters, Wine Tastings, Bryant Park Fashion Show events, NYC Parades, etc.. for Top Tier Clientele
- Managed Corporate contributions, including 501c3's
- Coordinate volunteer initiative event in communities.
- Coordinate Team Building events and exercises
- Professional Experience Continued .
- Managed general ledger, control risk errors and losses.
- Conduct extensive Internet research on local competitors.
- Created and maintained client grievance database
- Responsible for all clientele correspondence on behalf of Sr. Regional Executive.
- Championed annual Walk Against Racism Marathon
- Championed and coordinated the HSBC Float in the New York Labor Day Parade
confidential
- Provide administrative and business support to the President and Senior Executives of the Consumer Banking Division of Republic National Bank.
- Maintain President's calendar -- plan and schedule meetings, teleconferences and travel.
- Negotiated favorable terms and pricing agreements with vendors, caterers and other providers for service at special events.
- Improved office efficiency by implementing filing system and introducing additional time-saving measures.
- Managed 2 lower level admin in Consumer Banking Division
- Some domestic and international travel with President and Sr. Executives